Every 5 minutes

Post HubSpot form submissions to Slack

Each new form submission shows up in Slack with the answers, within a few minutes.

Runs: Every 5 minutes
Apps: HubSpot
AI: Not needed
Access: forms (read)

Send this to your assistant

Create a ClickRuntime automation: every 5 minutes, check my HubSpot forms for new submissions and post each one to #leads in Slack with all the submitted fields.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A prospect fills in the "Request a quote" form on your site, and HubSpot dutifully stores the submission. Then nothing else happens. The notification email lands in a shared inbox that three people assume someone else is watching, and the lead sits for most of a day. Buyers who send several quote requests tend to go with whoever answers first, so a slow reply is a lost deal that never shows up in any report.

Every 5 minutes, ClickRuntime looks through your HubSpot forms for submissions it has not seen before and posts each one to a Slack channel you choose. The message carries the form name and the answers the person gave, so whoever is on point can pick it up straight from Slack.

It suits small sales and marketing teams that live in Slack and do not want to build a HubSpot workflow for every form they publish.

What you get out of it

Replies go out while interest is high
A quote request answered in ten minutes is a different conversation from one answered tomorrow. Posting the submission into the channel your team already watches shortens the gap between a form being filled in and a person writing back.
One alert covers every form
New landing pages and event sign-up forms are picked up as they start receiving submissions. You do not have to remember to wire a notification to each one, which is how forms end up silently unmonitored.
Nobody assumes someone else saw it
Because the post appears in a shared channel where people can react or reply, ownership becomes visible. A thumbs-up or a thread comment says who has the lead, and double outreach to the same person stops.
Spot form problems early
If a form that normally gets ten submissions a day goes quiet, or sends garbled answers, the channel shows it. Broken embeds and misconfigured fields are noticed in hours instead of at the next monthly report.
Leads do not depend on one inbox
Notification emails go to whoever was set as the form owner, who may be on leave or have left the company. A Slack post reaches the whole team, so coverage no longer hangs on one person.

How it works

What happens, step by step

Every five minutes, ClickRuntime checks each of your HubSpot forms for new submissions.
It only picks up submissions newer than the last one it saw, so nothing is posted twice.
Each submission is posted to your Slack channel with the form name and every answer, like email, company and message.

Before it runs live

Connect HubSpot

What you get

RunsEvery 5 minutes

Post HubSpot form submissions to Slacktoday, 9:00Succeeded

Slack · #leadsNew submission on Contact us • email: jo@acme.example • company: Acme • message: Need a demo next week

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other HubSpot steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

new_form_submission_alert.pyexample

from clickruntime import on_trigger, credentials, http, state, notify, report_fetched

@on_trigger
def run(event):
    headers = {"Authorization": f"Bearer {credentials.connection('hubspot', 'work')}"}
    since = state.get("since") or 0
    forms = http.get("https://api.hubapi.com/marketing/v3/forms", headers=headers).json()["results"]
    new = []
    for form in forms:
        subs = http.get(f"https://api.hubapi.com/form-integrations/v1/submissions/forms/{form['id']}",
                        headers=headers, params={"limit": 50}).json()["results"]
        new += [(form["name"], s) for s in subs if s["submittedAt"] > since]
    report_fetched(len(new))
    if not new:
        return {"posted": 0}
    for name, sub in sorted(new, key=lambda x: x[1]["submittedAt"]):
        fields = "\n".join(f"• {v['name']}: {v['value']}" for v in sub["values"])
        notify.slack(f"New submission on {name}\n{fields}", channel="#leads")
    state.set("since", max(s["submittedAt"] for _, s in new))
    return {"posted": len(new)}

FAQ

Common questions

Does it pick up submissions from every HubSpot form?

It lists the forms in your HubSpot account and checks each for submissions newer than the last one it saw. Forms created later are included on the next check. If you only want one or two forms, you can ask for that and it will limit the check to those.

Will I get a duplicate post if the same person submits twice?

Each submission is a separate record in HubSpot, so a second submission from the same email address is posted as its own message. The automation remembers which submissions it has already announced, so it never posts the same one twice.

What HubSpot access does it need?

It connects with a HubSpot private app token or OAuth connection that can read forms and their submissions. The token is stored as a secret. Nothing is written back to HubSpot, so contact records and form settings stay exactly as they are.

What permissions does it need?

forms (read). Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it checks. Checks that find nothing new and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Every 10 minutes