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200 templates

Sales automation templates

Deals move fastest when the right person hears about them at the right moment. These templates watch your CRM so that big deals, stage changes and quiet accounts reach the team in Slack or email without anyone refreshing a pipeline view.

Common sales automations

  • Tell the team when a large deal moves to a new stage
  • Flag deals that haven't been touched in two weeks
  • Post new inbound leads to the right rep's channel
  • Send a Monday summary of the pipeline to the sales lead

Why automate it

  • Managers can step in on important deals while there is still time to help
  • Reps spend less time updating each other and more time selling
  • Fewer deals are lost because nobody noticed they had stalled
HubSpot → Slack

Alert on large HubSpot deals

Every 15 minutes, deals over a set value that changed stage are posted to your sales channel.

Slack · #salesNorthwind moved to Contract sent · $42,000
Every 15 minutesUse template →
HubSpot

Add new leads to HubSpot without duplicates

Leads from your forms, bookings and shop become HubSpot contacts, matched by email so nobody is added twice.

HubSpot · Contact noteMeeting booked for 2026-10-22 15:00 UTC · on contact dana@northwind.example (new contact)
The moment it happensUse template →
HubSpot

Log call summaries in HubSpot with a follow-up task

After a call, the contact gets a short summary as a note and a follow-up task is waiting for you.

HubSpot · Note + task• Northwind wants SSO before rollout • Budget approved for Q1 Sentiment: positive · Next step: send security docs (task due Thu)
The moment it happens · Uses AIUse template →
HubSpot

Get a weekly CSV of your HubSpot contacts

A full export of your contacts arrives in your inbox every week, ready to open in a spreadsheet.

Email · HubSpot contacts export: 1,284 contactsfirstname,lastname,email,company,lifecyclestage Dana,Ruiz,dana@northwind.example,Northwind,customer
WeeklyUse template →
HubSpot

Assign new HubSpot deals to the right rep

Deals without an owner are given to a rep based on the company's country and size, within minutes.

HubSpot · DealsNorthwind – Annual plan → assigned to Sarah (company in United Kingdom)
Every 10 minutesUse template →
HubSpot

Get a weekly list of customers at risk of leaving

Each Monday you get a ranked list of customers who look likely to churn, with a reason for each.

Email · At-risk customers this week1. Northwind: no contact in 47 days and renewal deal stuck in negotiation 2. Acme: usage call cancelled twice, no open deals
Weekly · Uses AIUse template →
HubSpot

Remove a list of contacts from HubSpot

Send a list of email addresses and those contacts are archived, with a count of how many were removed.

Email · Removed 312 HubSpot contacts340 emails received, 312 matching contacts deleted.
The moment it happensUse template →
HubSpot

Get a short review of every lost deal

When a deal moves to closed lost, you get a blameless write-up of what happened, based on the deal notes.

Email · Closed-lost reviews: 2 dealsAcme – Team plan Chose a cheaper tool after the pilot; pricing came up late. Next time: share pricing in the first call.
Daily · Uses AIUse template →
HubSpot

Post HubSpot form submissions to Slack

Each new form submission shows up in Slack with the answers, within a few minutes.

Slack · #leadsNew submission on Contact us • email: jo@acme.example • company: Acme • message: Need a demo next week
Every 5 minutesUse template →
HubSpot

Get a morning summary of yesterday's deals

Each morning you see which deals were created or changed, grouped by stage with totals.

Email · Deals changed yesterday: 9contractsent · 3 deals · $48,500 - Northwind – Enterprise ($30,000)
On a schedule · Uses AIUse template →
HubSpot

Post new HubSpot contacts to Slack

Your team sees each new contact's name, email and source in Slack within minutes.

Slack · #salesNew contact: Dana Ruiz, dana@northwind.example (source: ORGANIC_SEARCH)
Every 5 minutesUse template →
HubSpot

Get a Slack message when a deal changes stage

When a deal moves stage, the deal name, new stage and amount are posted to Slack.

Slack · #dealsNorthwind – Enterprise moved to contractsent ($30,000)
On a scheduleUse template →
HubSpot

Find deals stuck in one stage too long

Each morning you see the open deals that haven't moved in two weeks, before they go cold.

Slack · #salesDeals stuck more than 14 days: • Acme – Pilot · appointmentscheduled for 21 days · owner 222222 · $8,000
DailyUse template →
HubSpot

Get a daily list of overdue HubSpot tasks

Each weekday you get the tasks that are past due and not done, grouped by owner.

Email · 6 overdue HubSpot tasksOwner 111111 - Call Northwind about renewal (due 2026-10-14)
On a scheduleUse template →
HubSpot

Post new support tickets to Slack

Every new HubSpot ticket shows up in your support channel with its subject and priority.

Slack · #supportNew ticket #4821: Can't export invoices to PDF (priority: HIGH)
On a scheduleUse template →
HubSpot

Score new HubSpot leads and flag the best ones

New contacts get a fit score saved on their record, and the strongest ones are sent to you in Slack.

Slack · #salesHot lead (9/10): Dana Ruiz, VP Operations at Northwind. 400-person logistics firm asking about annual pricing.
On a schedule · Uses AIUse template →
HubSpot → Slack

Check new HubSpot contacts and companies for bad data

New contacts with broken emails and new companies with dead websites are flagged in Slack before anyone works them.

Slack · #crmData check failed: • email jane@northwind,com • Acme Logistics website (acmelogistics.example does not load)
Every 15 minutesUse template →
HubSpot → Slack

Log new Stripe invoices in HubSpot and Slack

Each new Stripe invoice updates the customer's company in HubSpot and is posted in your finance channel.

Slack · #financeInvoice INV-0142: Acme Logistics 2,400.00 USD, annual plan upgrade. HubSpot company updated.
The moment it happensUse template →
HubSpot → Slack

Post high-quality HubSpot leads to Slack

New HubSpot contacts from larger companies or with a high lead score show up in #sales within minutes, with a link to the record.

Slack · #sales🔥 Jordan Lee, Head of Ops at Northwind Logistics (250 staff, score 82)
Every 10 minutesUse template →
HubSpot → Slack

Log sales call summaries on the HubSpot contact and in Slack

After each sales call, a summary with next steps is added to the contact in HubSpot and shared in #sales.

Slack · #salesCall with ops@northwind.example: wants SSO before Q1 rollout, budget approved. Next: send security doc by Thursday.
The moment it happens · Uses AIUse template →
HubSpot → Slack

Post new HubSpot deals and stage changes in Slack

Your sales channel hears about every new deal and every stage move, with amount and owner.

Slack · #dealsMoved to Contract sent: Northwind annual plan, $24,000 (owner: Sam)
Every 10 minutesUse template →
HubSpot → Slack

Post a weekly HubSpot leads and revenue summary in Slack

Every Monday your sales channel sees last week's new contacts, stage changes and won deals in one short message.

Slack · #salesLast week: 46 new contacts, 12 lifecycle changes, 3 deals won (18,400). Northwind annual plan: 9,600
WeeklyUse template →
HubSpot → Slack

Flag HubSpot deals that have gone quiet

Every morning your sales channel lists deals with no activity in 21 days, with the owner tagged so they can follow up.

Slack · #salesDeals with no activity in 21 days: • Northwind renewal ($18,000) @Sam • Acme Logistics pilot ($6,500) @Priya
DailyUse template →
HubSpot → Slack

Alert Slack about urgent HubSpot tickets left open

High-priority HubSpot tickets open for more than 4 hours are flagged in your support channel so someone picks them up.

Slack · #supportUrgent ticket open over 4h: Acme Retail cannot process refunds at checkout
Every 15 minutesUse template →
HubSpot → Slack

Spot customers at risk of churning from support tickets

Each morning #cs gets a short list of customers whose recent tickets suggest they might leave, with the reason for each.

Slack · #cs🔴 Acme Retail: 4 tickets about failed exports in two weeks, last one asks how to move their data out.
Daily · Uses AIUse template →
HubSpot → Slack

Remind account owners about upcoming contract renewals in Slack

Every Monday, #renewals lists the HubSpot companies renewing in the next 60 days, each tagged with its owner.

Slack · #renewalsRenewals in the next 60 days: • Northwind Traders: 2026-11-04 (dana@yourco.example) • Acme Logistics: 2026-12-01 (unassigned)
WeeklyUse template →
HubSpot → Slack

Remind deal owners to follow up on quiet proposals

Each morning, reps get a Slack message about their deals in Proposal sent with no activity for five days.

Slack · Direct messageNo activity for 5 days on these proposals: Acme renewal, Northwind onboarding package.
DailyUse template →
HubSpot → Slack

Review each week's lost HubSpot deals with AI in Slack

Every Friday your sales channel gets the common reasons deals were lost this week and ideas for which ones to revisit.

Slack · #salesLost deals this week (5): 3 lost on price against annual budgets. Revisit Acme Logistics in January when their new budget opens.
Weekly · Uses AIUse template →
HubSpot → Telegram

Add new customers to HubSpot and get a Telegram alert

Every new sign-up or sale is added to HubSpot as a contact and you get a Telegram message straight away.

Telegram · Sales botNew customer: Hannah Wells (Acme Bakery) Plan: Team, annual
The moment it happensUse template →
HubSpot → Telegram

Send lead details to your Telegram bot and save them in HubSpot

Forward or type a lead's details to your Telegram bot and they're saved as a HubSpot contact, with a link sent back to you.

Telegram · Sales botSaved Leo Grant (Contoso Freight), leo.grant@contosofreight.example https://app.hubspot.com/contacts/1234567/record/0-1/88214509
The moment it happens · Uses AIUse template →
HubSpot → Telegram

Get AI follow-up suggestions for your deals on Telegram

Each morning, deals sitting at Proposal sent get a suggested follow-up message delivered to you on Telegram.

Telegram · Sales botNorthwind rollout (24,000): Hi Sam, I wanted to check the proposal reached the right people. Happy to walk your team through the pricing on a quick call this week.
Daily · Uses AIUse template →
HubSpot → WhatsApp Business

Get call summaries in HubSpot and on WhatsApp

After every sales call, a short summary with next steps is saved on the HubSpot contact and sent to the rep on WhatsApp.

WhatsApp · Rep summaryCall with alex.morgan@contoso.example: wants 25 seats from March, comparing two vendors, worried about onboarding time. Next steps: send revised quote by Friday, book onboarding demo.
The moment it happens · Uses AIUse template →
HubSpot → WhatsApp Business

Qualify WhatsApp enquiries into HubSpot

People who message your WhatsApp number are asked the right questions, saved in HubSpot with a score, and hot leads are posted to #sales.

Slack · #salesHot WhatsApp lead (9/10): Jamie Clarke Need: full kitchen refit, 4m run, start in April | Budget: around £15k
The moment it happens · Uses AIUse template →
HubSpot → WhatsApp Business

Log invoice photos from WhatsApp on HubSpot deals

When a customer sends a photo of an invoice or receipt on WhatsApp, its number, amount and date are recorded on their HubSpot deal and they get a confirmation.

HubSpot · Deal notePayment received on WhatsApp: invoice INV-20431, 1,840.00 GBP on 2026-10-14
The moment it happens · Uses AIUse template →
HubSpot → WhatsApp Business

Welcome hot leads on WhatsApp the moment they sign up

New leads from your form are scored and saved in HubSpot, and the hot ones get a WhatsApp welcome straight away with a heads-up in #sales.

Slack · #salesHot lead (9/10) sent a WhatsApp welcome: Priya Shah at Fabrikam Travel Wants a 4-week intensive for 6 staff starting next month.
The moment it happens · Uses AIUse template →
HubSpot → Salesforce

Send marketing-qualified HubSpot contacts to Salesforce

Contacts that reach MQL in HubSpot are created as Salesforce leads within 30 minutes, without duplicates, and sales hears about them in Slack.

Slack · #sales2 new MQLs from HubSpot are now Salesforce leads: Avery Kim (Tailspin Toys) Lee Jordan (Fourth Coffee)
Every 30 minutesUse template →
HubSpot → Salesforce

Fill in missing company details across HubSpot and Salesforce

Every night, companies are matched by website, blank industry, size and phone fields are filled from the other CRM, and you get an email of the changes.

Email · CRM syncSalesforce Proseware Ltd: Industry Software, NumberOfEmployees 240 HubSpot Adventure Works: phone +1 425 555 0100
On a scheduleUse template →
Gmail → HubSpot

Add form leads to HubSpot and email the good ones

Every form lead lands in HubSpot, the promising ones get a personal email from your Gmail within minutes, and you hear about it.

Email · Qualified leadQualified lead: Northwind Logistics Sam Patel <sam@northwind.example>, team of 40, was sent your follow-up email.
The moment it happensUse template →
Gmail → HubSpot

Welcome new customers when a HubSpot deal is won

As soon as a deal closes, the customer gets a personal welcome email from your Gmail and an account manager is assigned in HubSpot.

Gmail · SentTo: Priya Shah, Contoso Retail Welcome aboard, Priya. Thanks for choosing the Growth plan. Alex, your account manager, will be in touch today to book your kickoff call.
Every 15 minutes · Uses AIUse template →
Gmail → HubSpot

Draft personal outreach emails for a HubSpot list

Each contact in your HubSpot outreach list gets a tailored email waiting in your Gmail drafts, ready for you to check and send.

Gmail · DraftsTo: Maria Lopez, Head of Operations at Acme Outdoor Hi Maria, with Acme opening two new stores this year, how are you planning stock for the first few weeks?
Daily · Uses AIUse template →
Gmail → HubSpot

Email new HubSpot contacts nobody has contacted yet

New contacts who haven't heard from you get an introduction email from your Gmail each day, and HubSpot records that they've been contacted.

Gmail · SentTo: Tom Reed, Fabrikam Studio Hi Tom, I saw Fabrikam recently connected with us. Would a 15-minute call next week be useful?
DailyUse template →
Gmail → HubSpot

Follow up with HubSpot contacts who haven't replied

Contacts who didn't answer your first email get a polite follow-up from Gmail a few days later, and HubSpot shows it was sent.

Gmail · SentRe: Quick hello, to Lena Fischer at Tailspin Toys Hi Lena, just bringing this back to the top of your inbox. Worth a chat?
DailyUse template →
Gmail → HubSpot

Draft email replies using the customer's HubSpot record

When a customer emails you, a reply draft that knows their account is waiting in Gmail and you get a Slack message to review it.

Slack · #inboxReply draft ready for Contoso Retail: Adding five more seats before renewal Draft mentions their Growth plan and the 1 March renewal date.
Every 10 minutes · Uses AIUse template →
Gmail → HubSpot

Get a weekly revenue forecast from HubSpot by email

Every Monday you get an email with your weighted pipeline forecast and the deals most at risk.

Email · Pipeline forecastWeighted forecast: 182,400 across 37 open deals. At risk: Northwind renewal (24,000, due 12 Oct), Acme expansion (9,500, due 15 Oct).
WeeklyUse template →
Gmail → HubSpot

Turn lead notification emails into HubSpot contacts and deals

Lead emails from your shop, property portal or directory listing become HubSpot contacts with a deal attached, without any copying and pasting.

HubSpot · DealsNew deal: Chris Moore: 3-bed house viewing, Elm Street Contact chris.moore@example.com, 07700 900123, from your property portal.
Every 10 minutes · Uses AIUse template →
Gmail → HubSpot

Close cold HubSpot deals and ask for feedback

Deals with no activity for three weeks are marked Closed Lost, the contact gets a short feedback email from Gmail, and the team sees a summary in Slack.

Slack · #salesClosed 3 cold deals: Fabrikam pilot, Tailspin Toys annual plan, Adventure Works onboarding. Feedback emails sent to each contact.
DailyUse template →
Gmail → Salesforce

Get a weekly email of your team's Salesforce activity

Every Monday you get an email showing each rep's tasks, meetings, deals moved and revenue won last week, with short coaching notes.

Email · Weekly activityDana Ruiz: 42 tasks, 9 meetings, 6 deals moved, 38,500 won Note: Sam had the most meetings but no deals moved; worth reviewing his proposal stage.
WeeklyUse template →
Gmail → Salesforce

Get a weekly email of customers at risk of leaving

Each week you get an email listing customers whose health looks poor, with a score, the reason and how it changed since last week.

Email · Customer healthLitware Inc: 3/10 (was 6) - three high-priority cases this month and renewal in 45 days.
Weekly · Uses AIUse template →
Gmail → Salesforce

Turn enquiry emails into Salesforce leads

Emails you label Leads in Gmail become Salesforce leads with the contact details filled in, and are moved out of the way.

Salesforce · LeadsNew lead: Jordan Lee, Northwind Logistics, +44 20 7946 0123 Need: quote for route planning across 12 depots.
Every 10 minutes · Uses AIUse template →
Gmail → Salesforce

Get an email when deals start to stall

Each day you get an email listing newly at-risk deals, with the warning signs for each.

Email · Deal riskContoso data migration (Proposal, 48,000): close date has passed; no activity in 3 weeks
DailyUse template →
Gmail → Salesforce

Get a monthly strategy brief for your key accounts

Each month you get an email with upsell gaps, competitor risks and a suggested next move for each of your top accounts.

Email · Account briefWoodgrove Bank: owns Core Platform and Analytics; no Premium Support yet. Competitor seen on last two deals. Next move: offer a support review before renewal.
Monthly · Uses AIUse template →
Gmail → Pipedrive

Add website form leads to Pipedrive and email them a thank-you

Each form submission becomes a person and a deal in Pipedrive, and the lead gets a confirmation email from your Gmail straight away.

Pipedrive · DealsNew deal: Northwind Studio - website enquiry (Sam Carter). Confirmation email sent to sam@northwind.example.
The moment it happensUse template →
Gmail → Pipedrive

Sort lead replies in Gmail into Pipedrive follow-ups

Replies from Pipedrive contacts are tagged by intent and urgency, logged on their deal with a follow-up activity, and hot ones are flagged in Slack.

Slack · #salesHot reply from dana@contoso.example on Contoso rollout: asks for the contract this week so they can sign before month end.
Every 10 minutes · Uses AIUse template →
Gmail → Pipedrive

Get a Pipedrive brief by email before each sales meeting

Each morning you get one email with the deal stage, value, recent notes and past activities for everyone you're meeting that day.

Email · Morning brief10:00 Acme Retail renewal: Proposal stage, 24,000 EUR. Last call they asked for SSO pricing, still to send. Ask about the procurement timeline.
Daily · Uses AIUse template →
Gmail → Zoho CRM

Save each order in Zoho CRM and email a confirmation

Every new order or inquiry is saved as a contact and deal in Zoho CRM, and the customer gets a confirmation email from Gmail.

Gmail · SentWe've received your order: Oak dining table. Thanks so much for choosing us, Maya!
The moment it happensUse template →
Gmail → Zoho CRM

Draft follow-ups for stalled deals and new leads

Each morning, stalled deals and untouched new leads get a personal follow-up drafted in your Gmail, with a note added in Zoho.

Gmail · DraftsChecking in: Acme warehouse licences. Hi Taylor, just checking whether the revised quote answered your questions...
Daily · Uses AIUse template →
Gmail → Zoho CRM

Score new Zoho leads and email me a briefing

Every new lead in Zoho CRM is scored, the score is saved on the lead, and you get a short briefing email on the ones worth calling.

Email · Lead briefingHot lead: Northwind Freight (8/10). 200-person logistics firm in Leeds, asked about warehouse scheduling.
Every 15 minutes · Uses AIUse template →
Gmail → Zoho CRM

Spot upsell chances in support tickets

Support tickets that hint at a bigger need are flagged, logged as a note and task in Zoho CRM, and emailed to sales.

Email · Upsell signalNorthwind Retail asked how to add 12 more users after opening a second store. Task added in Zoho.
Every 30 minutes · Uses AIUse template →
Gmail → Zoho CRM

Get a weekly report of messy leads in Zoho CRM

Every Monday you get an email listing leads with invalid emails, missing fields or likely duplicates, so you can clean them up.

Email · Lead data qualityLead data quality: 14 issues. Bad email: Sam Lee <sam@northwind>. Duplicates: Jo Park, Jo Park (Acme).
WeeklyUse template →
Gmail → Hunter.io

Get an email only for strong form leads

When someone fills in your form, their email is checked and enriched with Hunter, and you get an email only if they look like a real business lead.

Email · Strong leadStrong lead: Acme Logistics · Priya Raman · Operations Director · 51-250 employees · Transportation
The moment it happensUse template →
Gmail → Hunter.io

Find prospects' emails and send a personal intro each day

Each day the next people on your list get their email found with Hunter and a short, personal intro sent from your Gmail, up to a daily limit.

Gmail · SentQuick question for Dana: Hi Dana, I saw Northwind just launched its spring range online. How are you handling the jump in product pages?
Daily · Uses AIUse template →
Gmail → Hunter.io

Send your outreach only to verified addresses

Before each day's outreach goes out, every address is checked with Hunter and only the valid ones are emailed from your Gmail.

Email · Outreach summaryOutreach: 18 sent, 2 skipped old.contact@acme.example: invalid · info@northwind.example: accept_all
DailyUse template →
Google Sheets → HubSpot

Enrich companies from a sheet and update HubSpot

Companies you add to your Enrich sheet are researched, created or updated in HubSpot with industry, size and a summary, and the row is marked done.

Google Sheets · EnrichContoso Pharma, contoso-pharma.example: done 18452231 Pharmaceutical manufacturing, 200-500 staff. Makes generic medicines for hospital pharmacies across Europe.
Every hour · Uses AIUse template →
Google Sheets → HubSpot

Track weekly HubSpot lifecycle numbers in a sheet

Every Monday a new row in your Pipeline metrics sheet shows how many contacts reached each lifecycle stage last week, split by source.

Google Sheets · Pipeline metricsWeek of 12 Oct: 184 leads, 41 MQLs, 17 SQLs, 9 opportunities, 4 customers.
WeeklyUse template →
Google Sheets → HubSpot

Score inbound leads, add them to HubSpot and log them in a sheet

Each form lead is scored, created in HubSpot with that score, added to your Leads sheet, and the hot ones are posted to Slack.

Slack · #salesHot lead (9/10): Dana Kim at Adventure Works <dana@adventureworks.example> Added to HubSpot and your Leads sheet.
The moment it happensUse template →
Google Sheets → HubSpot

Sync leads from a Google Sheet into HubSpot

New rows in your Leads sheet become HubSpot contacts within 15 minutes, without duplicates, and each row gets its HubSpot ID.

Google Sheets · LeadsRow 214: jo.evans@fabrikam.example, Jo Evans, Fabrikam: HubSpot ID 90311457
Every 15 minutesUse template →
Google Sheets → HubSpot

Log a weekly HubSpot revenue forecast in a sheet

Every Monday your weighted pipeline forecast is added to your Forecast sheet and you get an email with the highlights.

Email · Weekly forecastWeighted forecast: 214,300 from 42 open deals (pipeline 611,000). Expected to close this month: 58,900, led by the Contoso renewal.
WeeklyUse template →
Google Sheets → HubSpot

Flag stalled HubSpot deals with a suggested follow-up

Each weekday, deals that have gone quiet for two weeks are listed in your Stalled deals sheet with a suggested follow-up, and owners get a Slack nudge.

Slack · #sales2 deals have gone quiet for 14 days: - Tailspin Toys rollout (18,000): Ask whether the board review happened and offer a short call to answer open questions.
On a schedule · Uses AIUse template →
Google Sheets → HubSpot

Log new HubSpot form submissions to Google Sheets

Each new submission to a HubSpot form becomes a row in a Google Sheets tab, one column per form field, with the page it came from.

Google Sheets · Inbound › Demo requests2026-11-10 09:14 | Marco | Ricci | marco@fieldpoint.it | Fieldpoint | 51-200 | "Looking to replace our spreadsheet workflow" | northwind.example/pricing
Every 10 minutesUse template →
Google Sheets → Salesforce

Create Salesforce accounts from a Google Sheet

Companies added to your sheet are created as Salesforce accounts, with no duplicates, and each row gets its Salesforce ID.

Email · New accounts3 new Salesforce accounts from your sheet Litware Inc Adventure Works Cycles Proseware Ltd
Every hourUse template →
Google Sheets → Salesforce

Log review sentiment in a sheet and open cases for bad ones

New customer reviews are labelled positive, neutral or negative in a Google Sheet, and negative ones become Salesforce cases.

Google Sheets · Reviews2026-10-18 | Taylor Brooks | 2/5 | negative | Setup took three weeks and support kept closing my ticket.
Daily · Uses AIUse template →
Google Sheets → Salesforce

Log every lead in a sheet and create it in Salesforce

Each lead from your form or ads is scored, created in Salesforce and added to a Google Sheet with a link to the record.

Google Sheets · Leads2026-10-19 09:42 | Riley | Adams | riley@wideworldimporters.example | Wide World Importers | 8 | Salesforce link
The moment it happensUse template →
Google Sheets → Salesforce

Audit open deals against rules kept in a sheet

Every Monday, open Salesforce deals are checked against the rules in your Google Sheet and every breach is listed on a Findings tab.

Email · Deal auditDeal audit: 7 issues across 92 open deals https://docs.google.com/spreadsheets/d/...
WeeklyUse template →
Google Sheets → Salesforce

Build a white-space table of what key accounts haven't bought

Each month, a Google Sheet shows every key account against your product list, marking what they own and counting the gaps.

Google Sheets · White spaceContoso Retail | Dana Ruiz | Core Platform: Yes | Analytics: Yes | Integrations: - | Premium Support: - | Training: - | Gaps: 3
MonthlyUse template →
Google Sheets → Salesforce

Get realistic close dates for open deals

Every week, AI estimates a realistic close date for each open deal, saves it in Salesforce and logs the old and new dates in a sheet.

Google Sheets · Close dates2026-10-19 | Northwind fleet rollout | Negotiation | 2026-10-31 | 2026-12-12
Weekly · Uses AIUse template →
Google Sheets → Hunter.io

Find prospects' emails and draft a first message in your sheet

For each new name and company domain in your sheet, Hunter finds the email address and a short, personal first email is written beside it.

Google Sheets · Prospectsmaria.lopez@northwind.example · 94 · Hi Maria, I noticed Northwind now ships across Europe. Packaging costs tend to jump at that point...
Every 15 minutes · Uses AIUse template →
Google Sheets → Hunter.io

List the people at each company in your sheet

For each company domain you add, up to five contacts with their names, roles and emails are added to your Contacts tab.

Google Sheets · Contactsacme.example · Jamie Ortiz · Head of Operations · jamie.ortiz@acme.example · 96
Every 30 minutesUse template →
Google Sheets → Hunter.io

Check new form leads with Hunter and log them in a sheet

Every form lead is checked with Hunter, logged in your sheet with its verification result and company details, and you get an email for the valid ones.

Email · New leadNew lead: Priya Raman (Acme Logistics) · Operations Director · priya@acme.example · valid
The moment it happensUse template →
Google Sheets → Hunter.io

Verify every email address in your outreach sheet

Each night, unchecked emails in your sheet are verified with Hunter and marked deliverable, risky or invalid.

Google Sheets · Outreachsam@northwind.example · deliverable info@acme.example · risky j.doe@oldco.example · invalid
On a scheduleUse template →
Google Sheets → Hunter.io

Score local business leads and find the owner's email

Each business in your sheet gets a fit score for your offer, and the good fits get a decision-maker's email from Hunter.

Google Sheets · Local leadsNorthwind Hair Studio · 9 · Busy salon, takes bookings by phone only · Alex Chen · alex@northwindhair.example
Every 30 minutes · Uses AIUse template →
Google Sheets → Hunter.io

Copy Hunter leads to Google Sheets

Leads saved in a Hunter leads list are copied to a Google Sheets tab with name, email, company, position and verification status.

Google Sheets · Prospecting › LeadsLaura | Becker | laura@pixelfold.de | Pixelfold | Head of Partnerships | linkedin.com/in/laurabecker | valid
Every 60 minutesUse template →
Google Sheets → Hunter.io

Find company details for domains in Google Sheets

For each domain in the sheet without details, Hunter's company data fills in name, industry, headcount, country and LinkedIn.

Google Sheets · Accountspixelfold.de | Pixelfold GmbH | Marketing & Advertising | 11-50 | Germany | linkedin.com/company/pixelfold
Every 30 minutesUse template →
Salesforce

Turn website inquiries into Salesforce leads

Every inquiry creates or updates a Salesforce lead, with a task holding the message so nothing gets lost.

Email · New lead: Dana Ruiz (Northwind)dana@northwind.example · "Looking for pricing on 50 seats" · https://yourcompany.my.salesforce.com/00Q…
The moment it happensUse template →
Salesforce

Fill in next steps on open opportunities

Open opportunities with an empty Next Step get a suggested one written in, and you get the list.

Email · Next steps filled on 4 opportunities• Northwind – Renewal: Book pricing review with their finance lead this week
On a schedule · Uses AIUse template →
Salesforce

Fill in new Salesforce accounts from their website

New accounts get industry, employee range and a short description filled in from their homepage.

Salesforce · AccountNorthwind Traders · Industry: Wholesale · 51-200 · "B2B coffee and snacks supplier for offices across the UK."
Hourly · Uses AIUse template →
Salesforce

Tell your team in Slack when you win a deal

Every opportunity that moves to Closed Won is posted to Slack with its name, amount and owner.

Slack · #wins:tada: Closed Won: Northwind – Enterprise · $42,000 · Sam Carter
Every 5 minutesUse template →
Salesforce

Get a morning summary of pipeline changes

Each weekday you get a short read on what moved in your pipeline yesterday, with totals by stage.

Email · Pipeline digest: 11 opportunities changedNegotiation: $96,000 · Proposal: $54,500 Northwind moved to Negotiation; two Acme deals pushed their close dates to November.
On a schedule · Uses AIUse template →
Salesforce

Post new Salesforce opportunities to Slack

Each new opportunity shows up in Slack with its amount and close date within minutes.

Slack · #pipelineNew opportunity: Acme – Platform rollout · $28,000 · closes 2026-12-15
Every 5 minutesUse template →
Salesforce

Find open deals with a past close date

Each weekday you see the open opportunities whose close date has passed, grouped by owner.

Email · 7 opportunities past their close dateSam Carter - Northwind – Expansion · Proposal · $18,000 · was due 2026-10-10
On a scheduleUse template →
Salesforce

Post new Salesforce leads to Slack

Your team sees each new lead's name, company and source in Slack within minutes.

Slack · #leadsNew lead: Dana Ruiz · Northwind · source: Web
On a scheduleUse template →
Salesforce

Get a weekly report of duplicate leads

Each week you get the groups of leads that share an email address, ready for you to merge.

Email · 3 duplicate lead emailsops@acme.example - Jo Acme (created 2026-08-02) - Jo Smith (created 2026-10-11)
WeeklyUse template →
Salesforce

Back up your Salesforce records every week

A CSV copy of your accounts, contacts and opportunities is sent to you every week.

Email · Salesforce backup: Accounts (1,042)Id,Name,Industry,Website,CreatedDate 0015g00000AbCdE,Northwind Traders,Wholesale,northwind.example,2025-03-14
WeeklyUse template →
Salesforce

Get a weekly coaching note on each rep

Each Friday you get a short summary of every rep's calls, tasks and meetings for the week.

Email · Weekly sales coaching notesSam Carter (34 activities) Strong call volume and 3 demos booked. Most tasks are still open; try closing out follow-ups the same day.
On a schedule · Uses AIUse template →
Salesforce → Slack

Get a morning list of deals that have gone quiet

Each weekday, every rep sees which of their Salesforce deals haven't moved in two weeks, with a suggested next step for each.

Slack · #salesDana Ruiz: 3 deals with no activity in 14 days - Acme Corp renewal (Proposal): ask whether legal has reviewed the order form
On a scheduleUse template →
Salesforce → Slack

Spot risky renewals 90 days out

Every Monday, customer success sees which accounts renewing in the next 90 days show warning signs, and why.

Slack · #customer-successRenewals in the next 90 days that look at risk (2 of 14): - Contoso Retail (renews 2027-01-09): two high-priority cases open and no contact in 7 weeks
Weekly · Uses AIUse template →
Salesforce → Slack

Hear when a big deal starts looking risky

Each day your large Salesforce deals get a risk score, and the owner gets a Slack message when one jumps, with the reason.

Slack · Direct messageRisk on Northwind Logistics expansion went from 4 to 7/10: close date pushed for the third time and no next step set.
Daily · Uses AIUse template →
Salesforce → Slack

Turn form leads into Salesforce leads and alert sales

Every form submission becomes a scored Salesforce lead, and the hot ones are posted to #sales straight away.

Slack · #salesHot lead (9/10): Morgan Hale at Tailspin Toys Wants a demo for 60 users and has budget approved for this quarter.
The moment it happensUse template →
Salesforce → Slack

Get a Friday list of deals that break your sales rules

Every Friday, each rep sees which of their open deals have missing fields, an out-of-date close date or a discount over your limit.

Slack · #salesSam Patel: 2 deals to tidy before Monday - Fabrikam data platform: discount 32%, no next step
WeeklyUse template →
Salesforce → Slack

Get reminded when a key account goes quiet

Each week, owners of your top-tier Salesforce accounts are reminded in Slack about any account nobody has contacted in 30 days.

Slack · #salesChris Novak: these key accounts haven't heard from us in 30 days - Woodgrove Bank, last touched 2026-09-02
WeeklyUse template →
Pipedrive

Turn form submissions into Pipedrive leads

Each form submission creates or updates the person and adds a lead with their answers, and you hear about it in Slack.

Slack · #salesNew Pipedrive lead: Northwind – website inquiry (dana@northwind.example)
The moment it happensUse template →
Pipedrive

Create follow-ups when a lead replies with interest

When a lead replies, the email is checked for interest and a call is booked on the deal for the ones who want to talk.

Email · Interested reply: Re: Northwind pilot"Thanks, this looks good. Could we set up a call on Thursday to go through pricing?" · call activity added for tomorrow
Every 15 minutes · Uses AIUse template →
Pipedrive

Note outside events on Pipedrive contacts

When something happens elsewhere, like a support ticket, it is added as a note on the matching person.

Pipedrive · Person noteSupport ticket #8812: Invoice shows wrong VAT number (solved)
The moment it happensUse template →
Pipedrive

Get a morning summary of your open deals

Each weekday you get a short read on every open deal by stage, with its latest notes.

Email · Open deals: 18Proposal made • Northwind – 50 seats (€12,000): waiting on their legal review, follow-up Thursday
On a schedule · Uses AIUse template →
Pipedrive

Post won Pipedrive deals to Slack

Every won deal is posted to your wins channel with its name, value and owner.

Slack · #wins:trophy: Won: Northwind – Annual plan · 18,000 EUR · Alex Kim
Every 5 minutesUse template →
Pipedrive

Post new Pipedrive deals to Slack

Your team sees each new deal's value and stage in Slack within minutes.

Slack · #salesNew deal: Acme – Warehouse rollout · 24,000 USD · Qualified
Every 5 minutesUse template →
Pipedrive

Get a daily list of deals going stale

Each weekday you see the open deals with no activity in two weeks, grouped by owner.

Email · Deals with no activity in 14 daysAlex Kim - Northwind – Expansion (9,500 EUR), last activity 2026-09-28
On a scheduleUse template →
Pipedrive

Get a daily list of overdue activities

Each morning you see the calls, meetings and tasks that are past due and not done.

Email · Overdue Pipedrive activitiesAlex Kim - Call Northwind about contract (call, due 2026-10-16)
On a scheduleUse template →
Pipedrive

Get a weekly sales report

Each Monday you get last week's won, lost and new deals with totals per owner.

Email · Pipedrive: last week by ownerAlex Kim: won 18,000 · lost 4,500 · added 32,000 Jordan Lee: won 0 · lost 0 · added 12,500
On a scheduleUse template →
Pipedrive

See why you lost deals last month

On the 1st of each month you get last month's lost deals counted by reason, with common themes pulled out.

Email · Lost deals last month: 14 6 Price too high 4 Chose competitor Themes: pricing came up late in 4 deals; two wanted an on-prem option.
Monthly · Uses AIUse template →
Pipedrive

Post new Pipedrive contacts to Slack

Each new person is posted to Slack with their organization and owner.

Slack · #salesNew person: Dana Ruiz · Northwind · owner Alex Kim
On a scheduleUse template →
Pipedrive → Slack

Research new Pipedrive organisations and flag the good ones

Every new organisation in Pipedrive gets a short company summary as a note, and the high-fit ones are posted to #sales.

Slack · #salesStrong new org (9/10): Contoso Freight Mid-sized logistics firm running 40 depots, currently hiring a head of operations. Matches our fleet planning customers.
The moment it happens · Uses AIUse template →
Pipedrive → Slack

Log booked meetings in Pipedrive and tell the team

Each time a prospect books a meeting, they're added to Pipedrive with a meeting activity and the team sees it in #sales.

Slack · #salesNew meeting booked: Priya Shah <priya@northwind.example> on 2026-10-22 at 14:00 UTC
The moment it happensUse template →
Pipedrive → Slack

Celebrate won deals in Slack and ask finance to invoice

When a Pipedrive deal is marked Won, #wins gets the deal, value and products, and finance is asked to approve the invoice.

Slack · #winsWon: Acme Retail annual plan - 18,400.00 EUR - 40 x Team seats @ 460.00. Finance: please approve the invoice for this deal.
The moment it happensUse template →
Pipedrive → Slack

Turn lead replies into the right Pipedrive follow-up

When a lead replies to your email, Pipedrive gets a follow-up activity that matches what they asked for, and the rep is told in Slack.

Slack · #salesReply on 'Fleet planning for Contoso': meeting. Added 'Book the meeting' in Pipedrive.
Every 10 minutes · Uses AIUse template →
Zoho CRM

Sync shop customers into Zoho CRM contacts

Customers from your store are added or updated in Zoho CRM with a tier based on what they spend.

Zoho CRM · ContactsUpdated dana@acme.example · Tier: Gold ($1,420 total spend)
The moment it happensUse template →
Zoho CRM

Get a weekly CSV of all your leads

Every Monday you get every Zoho CRM lead in a spreadsheet, with status and source.

Email · Zoho CRM leads (412)Full_Name,Company,Email,Lead_Status,Lead_Source Dana Lee,Acme,dana@acme.example,Contacted,Web Download
WeeklyUse template →
Zoho CRM

Flag big sales orders as VIP

Sales orders over $5,000 get a VIP tag and you hear about them in Slack.

Slack · #salesVIP order: Northwind Traders · $12,480.00 · Alex Kim
Every 15 minutesUse template →
Zoho CRM

Rate ad leads before they reach the CRM

Each ad form lead is rated hot, warm or cold with a reason and created in Zoho CRM.

Zoho CRM · LeadsDana Lee · Rating: Hot · "$20k budget, wants to start this month"
The moment it happens · Uses AIUse template →
Zoho CRM

Post new Zoho CRM leads to Slack

Sales sees each new lead's name, company and source within minutes.

Slack · #new-leadsNew lead: Sam Rivera (Northwind) · Trade Show
Every 5 minutesUse template →
Zoho CRM

Get yesterday's new leads by source

One morning email listing yesterday's leads, grouped by where they came from.

Email · 9 new Zoho CRM leadsWeb Download (5) Dana Lee (Acme) Trade Show (4) Sam Rivera (Northwind)
On a scheduleUse template →
Zoho CRM

See overdue CRM tasks by owner

Each weekday morning you get open tasks past their due date, grouped by who owns them.

Email · 6 overdue Zoho CRM tasksAlex Kim 2026-10-15 Send proposal (Northwind renewal)
On a scheduleUse template →
Zoho CRM

Get next steps for deals that went quiet

Every Monday, deals untouched for 14 days come with a suggested action in Slack.

Slack · #salesDeals untouched for 14+ days: *Acme expansion* (Alex Kim, Negotiation): send the revised quote with the 3-year option
Weekly · Uses AIUse template →
Zoho CRM

Find leads with missing details or duplicates

A weekly email of leads missing an email, phone or source, plus likely duplicates.

Email · Zoho CRM lead data checkMissing fields (14): Dana Lee: missing Phone Shared emails (2): info@northwind.example: Sam Rivera, S. Rivera
WeeklyUse template →
Zoho CRM

Share won deals in Slack

When a deal moves to Closed Won, the team sees the name, amount and owner.

Slack · #wins:trophy: Northwind annual plan won · $36,000 · Alex Kim
On a scheduleUse template →
Zoho CRM

Draft a follow-up email for each new lead

Every new lead gets a personalised follow-up draft saved as a note, ready to send.

Zoho CRM · Note on leadFollow-up draft: Hi Dana, thanks for asking about bulk pricing for Acme. Happy to walk you through the tiers this week...
On a schedule · Uses AIUse template →
ActiveCampaign

Post new ActiveCampaign contacts to Slack

Each new contact appears in Slack with their name, email and the list they joined.

Slack · #leadsNew contact: Dana Lee <dana@acme.example> · list Newsletter
The moment it happensUse template →
ActiveCampaign

Get one end-of-day round-up of new contacts

At 5pm Slack gets a single message with the day's new contacts, grouped by list.

Slack · #marketing27 new contacts today • Newsletter: 19 • Webinar: 8
Collects as they arrive, acts dailyUse template →
ActiveCampaign

Share contact notes in Slack

When someone writes a note on a contact, the team sees the note and who it is about.

Slack · #salesNote on Sam Rivera: > Wants a demo for the Northwind ops team next week
The moment it happensUse template →
ActiveCampaign

Announce new deals in Slack

Every new deal shows up with its title, value, owner and stage.

Slack · #dealsNew deal: Acme annual plan · 18,000 USD Owner: Alex Kim · Stage: Qualified
The moment it happensUse template →
ActiveCampaign

Hear when a deal moves stage or is won

Slack tells you each time a deal advances in the pipeline or closes as won.

Slack · #dealsNorthwind renewal: Proposal → Won
The moment it happensUse template →
ActiveCampaign

List deals that have gone quiet

Every Monday you get open deals with no changes in two weeks, grouped by owner.

Email · Open deals untouched for 14 daysAlex Kim Acme expansion (last update 2026-09-28)
WeeklyUse template →
ActiveCampaign

Get overdue tasks every morning

Each morning you see every task past its due date with the contact or deal it belongs to.

Email · 4 overdue ActiveCampaign tasks2026-10-16 Call about contract (Northwind renewal)
On a scheduleUse template →
ActiveCampaign

Get last week's campaign numbers on Monday

A table of every campaign sent last week with sends, opens, clicks and unsubscribes.

Email · Campaigns last weekOctober product news sent 8,420 opens 3,105 clicks 612 unsubs 21
WeeklyUse template →
ActiveCampaign

Post ActiveCampaign unsubscribes to Slack

You see who left and from which list as soon as it happens.

Slack · #marketingUnsubscribed: sam@northwind.example from list Newsletter
The moment it happensUse template →
ActiveCampaign

Tag contacts when your site reports an action

Your site sends an email and a tag, and the matching contact is tagged in ActiveCampaign.

ActiveCampaign · Contactdana@acme.example tagged trial-started
The moment it happensUse template →
ActiveCampaign

Get an evening summary of contact notes

Each evening the day's notes are summarised and the urgent ones are flagged at the top.

Email · Today's contact notes (11)URGENT: Acme says their invoice is blocking renewal. Others: two demo requests, one pricing question.
Collects as they arrive, acts daily · Uses AIUse template →
Hunter.io

Verify new leads in a Hunter list every day

Each day you get the new leads whose emails are invalid or risky, before you write to them.

Email · Hunter verification3 risky or undeliverable leads ceo@northwind.io: undeliverable (invalid)
DailyUse template →
Hunter.io

Post Hunter campaign replies to Slack

When a recipient replies to one of your Hunter campaigns, your team sees it in Slack.

Slack · #outreachReply: Dana Reyes <dana@northwind.com> in Q3 SaaS founders
Every 15 minutesUse template →
Hunter.io

Get warned when Hunter credits run low

Each morning, Hunter's account usage is checked and an email goes out when searches or verifications left for the month drop below 10%, with the reset date.

Email · Hunter: 38 searches left this monthSearches: 462 of 500 used, 38 left (8%) Verifications: 610 of 1,000 used, 390 left Credits reset on 2026-11-28.
DailyUse template →
Hunter.io

Add new contacts at target companies to a Hunter list

Every Monday, Hunter's Domain Search runs for a set of company domains and any new contacts in chosen departments are saved as leads in a Hunter list, with an email summary.

Email · 5 new contacts added to Target accountsacme.com - Priya Raman, Head of Sales · priya.raman@acme.com (94) - Tom Becker, Marketing Manager · t.becker@acme.com (88) globex.com - Lena Ortiz, VP Marketing · lena@globex.com (91) initech.io - Sam Cole, Account Executive · sam.cole@initech.io (86) - Dee Park, Growth Lead · dee@initech.io (82)
WeeklyUse template →
Hunter.io

Find missing emails for leads in a Hunter list

Every day, leads in a Hunter list that have a name and company domain but no email are run through Hunter's Email Finder, and found addresses are saved back to the lead.

Email · Hunter: 6 of 8 missing emails foundFound: - Ines Duarte, northpeak.com → ines@northpeak.com (93) - Marc Liu, sabrecloud.io → marc.liu@sabrecloud.io (90) ... Not found: - Ola Berg, fjordworks.no - K. Adams, tinyfactory.co
DailyUse template →
Airtable → HubSpot

Turn people in your Airtable engagement table into HubSpot contacts

People added to your Airtable engagement table, such as those who comment on your LinkedIn posts, become HubSpot contacts and are marked as synced.

Airtable · EngagementAlex Turner, Head of Growth at Contoso Cloud: synced, HubSpot ID 77120345
Every 30 minutesUse template →
Airtable → HubSpot

Copy new HubSpot deals into Airtable

Every new HubSpot deal appears in your Airtable Deals table within 15 minutes, with a heads-up in Slack.

Airtable · DealsNorthwind Traders annual licence: 12,500, stage Qualified to buy, close date 30 Nov.
Every 15 minutesUse template →
Airtable → HubSpot

Start an Airtable onboarding record when a HubSpot deal is won

When a deal is won, an onboarding record is created in your Airtable tracker and the contact becomes a Customer in HubSpot.

Airtable · OnboardingFabrikam Studio website rebuild: 18,000. Contact Nina Brooks <nina@fabrikam.example>. Status: Not started.
Every 15 minutesUse template →
Airtable → HubSpot

Score new leads and assign them to a rep from your Airtable team table

Each inbound lead is scored by AI and created in HubSpot with the right owner, chosen from your Airtable sales team table.

Airtable · Lead logmaya@contoso-health.example, score 8, Enterprise, assigned to Ben Carter (EMEA).
The moment it happens · Uses AIUse template →
Airtable → HubSpot

Keep contacts in sync between Airtable and HubSpot

Contacts stay the same in Airtable and HubSpot whichever side you edit, with the most recent change winning.

Airtable · ContactsSynced 6 contacts: 4 updated from HubSpot, 2 sent to HubSpot. Latest: Omar Haddad, Operations Director at Tailspin Toys, phone updated.
Every 15 minutesUse template →

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