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Every 15 minutes

Post new VIP list members to Slack

Within 15 minutes of joining your VIP list, each person appears in Slack with name and email.

Runs
Every 15 minutes
Apps
Klaviyo
AI
Not needed
Access
read (lists, profiles)

Send this to your assistant

Create a ClickRuntime automation: every 15 minutes, check my Klaviyo VIP list for new members and post each one's name and email to #vip in Slack.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A VIP list in Klaviyo is meant to feel special: early access, a private discount, a message from the founder. That promise falls apart when the person who joined on a Sunday is not noticed until the next newsletter. Brands with a loyalty club or an invite-only list lose the very sense of exclusivity they wanted to build when new members hear nothing for days.

Every fifteen minutes, ClickRuntime lists the profiles in your VIP list who joined after the time of its previous check, using the joined group date in Klaviyo. Each new member is posted to Slack, and the check time is saved so the next run starts exactly where this one ended.

It helps community and customer teams who want to greet each new member personally. It keeps the program feeling personal even as it grows.

What you get out of it

  • New members get a prompt welcome

    Joining a VIP list is a moment of enthusiasm. A personal hello within the hour tells the person the list is real and gives them a reason to stay engaged.

  • The team sees who is joining

    A name in Slack lets a founder or community manager recognize a repeat buyer, an influencer or a friend of the brand and treat them accordingly, which no automated welcome email can do.

  • Signup problems show up early

    If the VIP form changes and nobody has joined for days during a promotion, the empty channel makes that visible. You can repair the form while the campaign is still running.

  • List growth becomes tangible

    Watching members trickle into a channel gives a sense of progress that a number in a dashboard does not. It motivates a team to keep inviting people. That keeps the program's sense of a close community alive.

  • Outreach is tied to the actual join time

    Because the check uses the date each profile joined the list, the message reflects when someone joined, not when they were last updated. That keeps the alerts accurate and avoids repeated posts.

How it works

What happens, step by step

  1. Every 15 minutes ClickRuntime checks your Klaviyo VIP list for people who joined since its last check, so each person is posted only once.

  2. For each new member it picks out their name and email address.

  3. Each one is posted to your #vip Slack channel.

Before it runs live

  • Connect Klaviyo

What you get

RunsEvery 15 minutes
Post new VIP list members to Slacktoday, 9:00Succeeded
Slack · #vipNew VIP: Dana Lee <dana@acme.example>

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Klaviyo steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
new_subscriber_notification.pyexample
from datetime import datetime, timezone
from clickruntime import on_trigger, credentials, http, state, notify, report_fetched

API = "https://a.klaviyo.com/api"
VIP_LIST_ID = "Vp9Lst"

def klaviyo():
    return {"Authorization": f"Klaviyo-API-Key {credentials.secret('KLAVIYO_API_KEY')}",
            "revision": "2024-10-15", "accept": "application/vnd.api+json", "content-type": "application/vnd.api+json"}

@on_trigger
def run(event):
    since = state.get("since") or datetime.now(timezone.utc).strftime("%Y-%m-%dT%H:%M:%SZ")
    profiles = http.get(f"{API}/lists/{VIP_LIST_ID}/profiles", headers=klaviyo(), params={
        "filter": f"greater-than(joined_group_at,{since})", "fields[profile]": "email,first_name,last_name,joined_group_at"}
    ).json()["data"]
    report_fetched(len(profiles))
    if not profiles:
        return {"summary": "Nothing new"}
    for p in profiles:
        a = p["attributes"]
        notify.slack(f"New VIP: {a.get('first_name') or ''} {a.get('last_name') or ''} <{a['email']}>".replace("  ", " "),
                     channel="#vip")
    state.set("since", max(p["attributes"]["joined_group_at"] for p in profiles))
    return {"posted": len(profiles)}

FAQ

Common questions

Does it announce people who were already on the list?
No. It uses the date each profile joined the list and only reports profiles that joined after the previous check. When it runs for the first time it records the current time rather than announcing everyone who is already a member.
Can it post to a private channel?
Yes, if the Slack connection has access to that channel. Many teams use a private channel for VIP members because it contains customer names and emails. Add the connection to the channel in Slack before the first run.
Can the post include purchase history or other profile details?
It can include any profile property that Klaviyo returns, such as name, email, city or a custom property like lifetime spend. List the fields you want and your assistant will add them, though each extra field makes the Slack message longer.
What permissions does it need?
read (lists, profiles). Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run each time it checks. Checks that find nothing new and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Post new VIP list members to Slack” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.