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Daily

Get warned about likely no-shows for tomorrow

Each morning you get a list of tomorrow's appointments with clients who have missed before, so you can confirm them.

Runs
Daily
Apps
Google Calendar, Google Sheets
AI
Optional
Access
Calendar read; Sheet read

Send this to your assistant

Create a ClickRuntime automation: every morning, check tomorrow's appointments, look up each client's no-show history in my sheet and alert me about high-risk ones.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A hair salon loses two or three appointments a week to clients who simply do not turn up. The same few names come up again and again, but nobody remembers to call them the day before.

A morning list of tomorrow's appointments with a no-show history gives the front desk time to send a reminder or fill the slot from the waitlist.

What you get out of it

  • Fewer empty chairs

    A quick confirmation call to the right clients recovers appointments that would otherwise be lost.

  • Time to fill gaps

    Knowing a day ahead which slots are at risk leaves time to offer them to people on the waitlist.

  • Reminders where they help most

    Instead of calling everyone, staff focus on the handful of clients who have missed before.

  • Uses the records you already keep

    The history comes from the sheet you already update, so there is nothing new to maintain.

How it works

What happens, step by step

  1. Every morning ClickRuntime reads tomorrow's appointments from your Google Calendar.

  2. It looks up each client in your no-show history sheet.

  3. Clients above the no-show count you set are marked as high risk.

  4. You get an email listing those appointments with each client's past no-shows, or a note that none look risky.

Before it runs live

  • Connect Google Calendar
  • Connect your Google Sheets account and pick the spreadsheets it may use

What you get

RunsDaily
Get warned about likely no-shows for tomorrowtoday, 9:00Succeeded
Email · No-show risks10:30 Cut and colour (jamie@northwind.example, 3 no-shows). Consider a confirmation call.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Google Calendar and Google Sheets steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
no_show_risk_alerts.pyexample
from datetime import datetime, timedelta, timezone
from googleapiclient.discovery import build
from google.oauth2.credentials import Credentials
from clickruntime import on_trigger, credentials, notify

SHEET_ID, LIMIT = "your-spreadsheet-id", 2

@on_trigger
def run(event):
    creds = Credentials(credentials.connection("google", "work"))
    day = (datetime.now(timezone.utc) + timedelta(days=1)).replace(hour=0, minute=0, second=0)
    events = build("calendar", "v3", credentials=creds, cache_discovery=False).events().list(calendarId="primary",
             timeMin=day.isoformat(), timeMax=(day + timedelta(days=1)).isoformat(), singleEvents=True).execute()["items"]
    rows = build("sheets", "v4", credentials=creds, cache_discovery=False).spreadsheets().values().get(
        spreadsheetId=SHEET_ID, range="History!A2:B").execute().get("values", [])
    misses = {r[0].lower(): int(r[1]) for r in rows if len(r) > 1}
    risky = []
    for e in events:
        for a in e.get("attendees", []):
            n = misses.get(a["email"].lower(), 0)
            if n >= LIMIT:
                risky.append(f"{e['start'].get('dateTime', '')[11:16]} {e.get('summary')} ({a['email']}, {n} no-shows)")
    notify.email_me("Tomorrow's no-show risks", "\n".join(risky) or "No high-risk appointments tomorrow.")
    return {"appointments": len(events), "risky": len(risky)}

FAQ

Common questions

What counts as high risk?
By default, two or more no-shows in the past six months. You can change the number or include late cancellations.
How are clients matched to the sheet?
By the email or name in the calendar event. Using the same spelling in both places gives the best matches.
Can it remind the client directly?
It can send the client a reminder email or text as well as alerting you, if you would rather not call.
What permissions does it need?
Calendar read; Sheet read. Nothing else in your accounts is used.
Does it need AI?
No, but you can ask for an AI step (for example a summary). It then uses ClickRuntime's built-in AI allowance.
How many runs does it use?
One run each time it runs (daily). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Get warned about likely no-shows for tomorrow” from your assistant

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