Every 10 minutes
Get a brief on external guests before each meeting
Half an hour before a meeting with people from outside your company, a short brief on their companies arrives in your Slack DMs.
- Runs
- Every 10 minutes
- Apps
- Google Calendar, Slack
- AI
- Yes, uses the built-in AI allowance
- Access
- Calendar read; Slack chat:write
Send this to your assistant
Create a ClickRuntime automation: 30 minutes before any meeting with external guests, post a short brief about the attendees' companies to my Slack DMs.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A sales director has six or seven calls a day with prospects, partners and investors. Between back-to-back meetings she has two minutes to remember who she is about to talk to, and often joins a call without knowing what the other company does or how big it is.
A short brief on each guest's company, arriving just before the meeting, means you walk in knowing who you are talking to. Founders, salespeople and account managers use it to prepare for every external call without blocking time to research.
What you get out of it
Better first minutes of every call
Knowing what the company does and what has happened lately makes for sharper questions and a more confident start.
Preparation without blocking time
The brief arrives on its own, so you do not need to research between meetings.
Only meetings that need it
Internal meetings are skipped. You only get briefs when someone from outside your company is on the invitation.
Delivered where you already look
A direct message in Slack is easy to read on the way to the call, on desktop or phone.
How it works
What happens, step by step
Every few minutes ClickRuntime looks at your calendar for meetings starting in the next 30 minutes.
It picks out meetings with guests from outside your company and skips any it has already briefed.
AI reads each guest company's website and writes a short brief.
The brief is sent to you as a direct message in Slack.
Before it runs live
- Connect Google Calendar
- Connect Slack, then invite the app to the channel (type /invite @ClickRuntime there)
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Run it at a different time, more or less often, or only on weekdays
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Google Sheets
- Combine it with other Google Calendar and Slack steps into one automation
Under the hood
The code that runs this automation
from datetime import datetime, timedelta, timezone
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, state, notify, ai
MY_DOMAIN, MY_SLACK_ID = "example.com", "U012ABCDEF"
SKIP = {MY_DOMAIN, "gmail.com", "outlook.com"}
@on_trigger
def run(event):
now = datetime.now(timezone.utc)
cal = build("calendar", "v3", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
events = cal.events().list(calendarId="primary", timeMin=now.isoformat(), timeMax=(now + timedelta(minutes=35)).isoformat(),
singleEvents=True).execute().get("items", [])
briefed = set(state.get("briefed") or [])
for ev in events:
domains = {a["email"].split("@")[1] for a in ev.get("attendees", [])} - SKIP
if not domains or ev["id"] in briefed:
continue
sites = "\n\n".join(f"{d}:\n{http.get(f'https://{d}', timeout=10).text[:3000]}" for d in domains)
brief = ai.generate(f"Write a 3-line brief per company for a meeting:\n{sites}", max_output_tokens=400).text
notify.slack(f"Brief for *{ev['summary']}*:\n{brief}", channel=MY_SLACK_ID)
briefed.add(ev["id"])
state.set("briefed", list(briefed)[-500:])
return {"meetings": len(events)}FAQ
Common questions
How does it know a guest is external?
What is in the brief?
Will I get a brief for the same meeting twice?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
Related
You might also like
Get today's calendar in a Slack message every morning
Each weekday at 7am a Slack message lists your meetings for the day, so you see your schedule where you already work.
See how it worksFlag meetings on public holidays and post the on-call rota in Slack
Every Monday your team sees next week's meetings that clash with public holidays or leave, and who is on call this week, in one Slack post.
See how it worksBlock focus time in next week's calendar
Every Sunday evening, two-hour focus blocks are added to next week's free slots and the plan is posted to your Slack.
See how it worksKeep exploring
Set up “Get a brief on external guests before each meeting” from your assistant
Copy the prompt above, or connect your assistant first. Free plan, no credit card.