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Every 15 minutes

Turn a meeting transcript into a summary deck

When a meeting transcript lands in your Drive folder, a 6-slide summary deck is drafted from your template next to it.

Runs
Every 15 minutes
Apps
Google Drive, Google Slides
AI
Yes, uses the built-in AI allowance
Access
Drive read+write; Slides write

Send this to your assistant

Create a ClickRuntime automation: every 15 minutes, when a meeting transcript appears in my Drive Transcripts folder, make a 6-slide summary deck from it using my Slides template.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

After a workshop or strategy meeting, someone is asked to 'pull together a few slides' for those who weren't there. The transcript is sitting in Drive, but turning an hour of conversation into six clear slides takes an afternoon.

A first-draft summary deck appearing next to the transcript gives that person a head start: decisions, themes and next steps are already laid out in your template.

What you get out of it

  • Hours of summarising saved

    The deck is drafted from the transcript automatically.

  • Decisions captured while fresh

    The summary appears shortly after the meeting, not a week later.

  • Your template, your look

    Slides follow your company template.

  • Easy to share

    A deck is quicker for absent colleagues to read than a transcript.

How it works

What happens, step by step

  1. Every 15 minutes, ClickRuntime checks your Transcripts folder for new documents.

  2. It reads the text of each new transcript.

  3. AI writes six slide titles with short bullet points: overview, key points, decisions and next steps.

  4. It copies your Slides template next to the transcript and fills in each slide.

  5. Handled transcripts are remembered, so each gets one deck.

Before it runs live

  • Connect Google Drive
  • Connect Google Slides

What you get

RunsEvery 15 minutes
Turn a meeting transcript into a summary decktoday, 9:00Succeeded
Google Drive · TranscriptsSummary – Q4 planning workshop · 6 slides: Overview, Pricing changes, Hiring, Decisions, Next steps…

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Google Drive and Google Slides steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
presentation_from_a_meeting_transcript.pyexample
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, state, ai, report_fetched

TEMPLATE_ID, FOLDER = "summary-template-id", "transcripts-folder-id"

SCHEMA = {"type": "object", "properties": {"slides": {"type": "array", "items": {"type": "object", "properties": {"title": {"type": "string"}, "body": {"type": "string"}}}}}}

@on_trigger
def run(event):
    drive, done = build("drive", "v3", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False), set(state.get("done") or [])
    docs = [f for f in drive.files().list(q=f"'{FOLDER}' in parents and mimeType='application/vnd.google-apps.document' and trashed=false").execute()["files"] if f["id"] not in done]
    report_fetched(len(docs))
    if not docs:
        return {"summary": "Nothing new"}
    slides = build("slides", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False).presentations()
    for d in docs:
        text = drive.files().export(fileId=d["id"], mimeType="text/plain").execute().decode()[-100000:]
        s = ai.generate(f"Summarise this meeting as 6 slides (overview, 3 key points, decisions, next steps), each a title and 2-4 short bullets:\n{text}",
                        json_schema=SCHEMA, max_output_tokens=900).json["slides"][:6]
        deck = drive.files().copy(fileId=TEMPLATE_ID, body={"name": f"Summary – {d['name']}", "parents": [FOLDER]}).execute()["id"]
        values = {**{f"title{i}": x["title"] for i, x in enumerate(s, 1)}, **{f"body{i}": x["body"] for i, x in enumerate(s, 1)}}
        slides.batchUpdate(presentationId=deck, body={"requests": [{"replaceAllText": {"containsText": {"text": "{{" + k + "}}"}, "replaceText": v}}
                                                                  for k, v in values.items()]}).execute()
        done.add(d["id"])
    state.set("done", list(done))
    return {"decks": len(docs)}

FAQ

Common questions

Which transcripts work?
Google Docs or text files in your Transcripts folder, from any meeting or recording tool that saves to Drive.
What does the template need?
Six slides with {{title1}} to {{title6}} and {{body1}} to {{body6}} placeholders.
How long can the transcript be?
Around 20,000 words. Longer transcripts are trimmed to the most recent part.
What permissions does it need?
Drive read+write; Slides write. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run each time it checks. Checks that find nothing new and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Turn a meeting transcript into a summary deck” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.