Every 15 minutes
Turn a meeting transcript into a summary deck
When a meeting transcript lands in your Drive folder, a 6-slide summary deck is drafted from your template next to it.
- Runs
- Every 15 minutes
- Apps
- Google Drive, Google Slides
- AI
- Yes, uses the built-in AI allowance
- Access
- Drive read+write; Slides write
Send this to your assistant
Create a ClickRuntime automation: every 15 minutes, when a meeting transcript appears in my Drive Transcripts folder, make a 6-slide summary deck from it using my Slides template.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
After a workshop or strategy meeting, someone is asked to 'pull together a few slides' for those who weren't there. The transcript is sitting in Drive, but turning an hour of conversation into six clear slides takes an afternoon.
A first-draft summary deck appearing next to the transcript gives that person a head start: decisions, themes and next steps are already laid out in your template.
What you get out of it
Hours of summarising saved
The deck is drafted from the transcript automatically.
Decisions captured while fresh
The summary appears shortly after the meeting, not a week later.
Your template, your look
Slides follow your company template.
Easy to share
A deck is quicker for absent colleagues to read than a transcript.
How it works
What happens, step by step
Every 15 minutes, ClickRuntime checks your Transcripts folder for new documents.
It reads the text of each new transcript.
AI writes six slide titles with short bullet points: overview, key points, decisions and next steps.
It copies your Slides template next to the transcript and fills in each slide.
Handled transcripts are remembered, so each gets one deck.
Before it runs live
- Connect Google Drive
- Connect Google Slides
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Slack
- Combine it with other Google Drive and Google Slides steps into one automation
Under the hood
The code that runs this automation
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, state, ai, report_fetched
TEMPLATE_ID, FOLDER = "summary-template-id", "transcripts-folder-id"
SCHEMA = {"type": "object", "properties": {"slides": {"type": "array", "items": {"type": "object", "properties": {"title": {"type": "string"}, "body": {"type": "string"}}}}}}
@on_trigger
def run(event):
drive, done = build("drive", "v3", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False), set(state.get("done") or [])
docs = [f for f in drive.files().list(q=f"'{FOLDER}' in parents and mimeType='application/vnd.google-apps.document' and trashed=false").execute()["files"] if f["id"] not in done]
report_fetched(len(docs))
if not docs:
return {"summary": "Nothing new"}
slides = build("slides", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False).presentations()
for d in docs:
text = drive.files().export(fileId=d["id"], mimeType="text/plain").execute().decode()[-100000:]
s = ai.generate(f"Summarise this meeting as 6 slides (overview, 3 key points, decisions, next steps), each a title and 2-4 short bullets:\n{text}",
json_schema=SCHEMA, max_output_tokens=900).json["slides"][:6]
deck = drive.files().copy(fileId=TEMPLATE_ID, body={"name": f"Summary – {d['name']}", "parents": [FOLDER]}).execute()["id"]
values = {**{f"title{i}": x["title"] for i, x in enumerate(s, 1)}, **{f"body{i}": x["body"] for i, x in enumerate(s, 1)}}
slides.batchUpdate(presentationId=deck, body={"requests": [{"replaceAllText": {"containsText": {"text": "{{" + k + "}}"}, "replaceText": v}}
for k, v in values.items()]}).execute()
done.add(d["id"])
state.set("done", list(done))
return {"decks": len(docs)}FAQ
Common questions
Which transcripts work?
What does the template need?
How long can the transcript be?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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