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The moment it happens

Save every form entry to Airtable and a sheet

Each form submission becomes an Airtable record and a sheet row, and you get an email confirming it arrived.

Runs
The moment it happens
Apps
Airtable, Google Sheets
AI
Not needed
Access
Airtable data.records:write; Sheets edit

Send this to your assistant

Create a ClickRuntime automation: give me a link my form can post to. Add each entry to my Airtable 'Submissions' table and my 'Submissions' sheet, and email me when one comes in.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

An events agency runs its sign-up form on its own website. The operations team works the entries in Airtable, tagging dietary needs and sending joining details, while the client wants a live Google Sheet they can open without an Airtable seat. Someone ends up exporting a CSV every afternoon, and by the evening the two lists already disagree.

Sending each submission to both places as it arrives keeps the working copy and the shared copy identical, and the short email means nobody has to keep refreshing either one to know a new entry came in.

What you get out of it

  • One entry, two places

    The same answers go into Airtable and the sheet within seconds, so the team and the client never compare different lists.

  • No daily export

    Nobody downloads a CSV and pastes it into the sheet. The shared copy is always current.

  • Empty or broken entries are skipped

    Submissions without an email are logged and left out, so test clicks and spam do not fill either list.

  • You know when something arrives

    A short email with the name and email tells you a new entry came in, without opening Airtable.

How it works

What happens, step by step

  1. Your form sends each entry to a private link ClickRuntime gives you.

  2. Entries without an email address are skipped and noted in the run log.

  3. The answers are saved as a new record in your Airtable Submissions table.

  4. The same answers are added as a new row at the bottom of your Submissions sheet.

  5. You get a short email with the person's name and email.

Before it runs live

  • Connect Airtable
  • Connect your Google Sheets account and pick the spreadsheets it may use
  • Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens
Save every form entry to Airtable and a sheetjust nowSucceeded
Email · New submissionNew submission: Priya Shah <priya@northwind.example> We'd like 12 places for the March workshop, two vegetarian.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Airtable and Google Sheets steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
save_form_submissions_to_both_airtable_and_sheets.pyexample
from datetime import datetime, timezone
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_event, credentials, http, notify, log

BASE_ID = "appXXXXXXXXXXXXXX"
SHEET_ID = "1AbCdEfGhIjKlMnOpQrStUvWxYz"

@on_event
def handle(event):
    form = event.json or {}
    email = (form.get("email") or "").strip().lower()
    if not email:
        log.warning("submission without email skipped")
        return {"saved": False}
    name, message = form.get("name", ""), form.get("message", "")
    http.post(f"https://api.airtable.com/v0/{BASE_ID}/Submissions",
              headers={"Authorization": f"Bearer {credentials.connection('airtable', 'work')}"},
              json={"typecast": True, "records": [{"fields": {"Name": name, "Email": email, "Message": message}}]}
              ).raise_for_status()
    sheets = build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    sheets.spreadsheets().values().append(
        spreadsheetId=SHEET_ID, range="Submissions!A:D", valueInputOption="USER_ENTERED",
        body={"values": [[datetime.now(timezone.utc).isoformat(timespec="minutes"), name, email, message]]}).execute()
    notify.email_me(f"New submission: {name or email}", f"{name} <{email}>\n\n{message[:500]}")
    return {"saved": True}

FAQ

Common questions

What happens if my form sends extra fields?
Only the fields named in the script are saved. Add a field to the mapping and it starts appearing in both the Airtable table and the sheet from the next entry.
Can the sheet have different columns from the Airtable table?
Yes. The sheet row is written in its own column order, so it can be a shorter version, for example date, name, email and message, while Airtable keeps every answer.
Does it work with call transcripts as well as forms?
Yes. Anything that can post JSON to the link, such as a voice agent sending a call summary, can be saved the same way. Map the transcript to a long text field in Airtable.
What permissions does it need?
Airtable data.records:write; Sheets edit. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run for each event the app sends.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Save every form entry to Airtable and a sheet” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.