The moment it happens
Save every form entry to Airtable and a sheet
Each form submission becomes an Airtable record and a sheet row, and you get an email confirming it arrived.
- Runs
- The moment it happens
- Apps
- Airtable, Google Sheets
- AI
- Not needed
- Access
- Airtable data.records:write; Sheets edit
Send this to your assistant
Create a ClickRuntime automation: give me a link my form can post to. Add each entry to my Airtable 'Submissions' table and my 'Submissions' sheet, and email me when one comes in.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
An events agency runs its sign-up form on its own website. The operations team works the entries in Airtable, tagging dietary needs and sending joining details, while the client wants a live Google Sheet they can open without an Airtable seat. Someone ends up exporting a CSV every afternoon, and by the evening the two lists already disagree.
Sending each submission to both places as it arrives keeps the working copy and the shared copy identical, and the short email means nobody has to keep refreshing either one to know a new entry came in.
What you get out of it
One entry, two places
The same answers go into Airtable and the sheet within seconds, so the team and the client never compare different lists.
No daily export
Nobody downloads a CSV and pastes it into the sheet. The shared copy is always current.
Empty or broken entries are skipped
Submissions without an email are logged and left out, so test clicks and spam do not fill either list.
You know when something arrives
A short email with the name and email tells you a new entry came in, without opening Airtable.
How it works
What happens, step by step
Your form sends each entry to a private link ClickRuntime gives you.
Entries without an email address are skipped and noted in the run log.
The answers are saved as a new record in your Airtable Submissions table.
The same answers are added as a new row at the bottom of your Submissions sheet.
You get a short email with the person's name and email.
Before it runs live
- Connect Airtable
- Connect your Google Sheets account and pick the spreadsheets it may use
- Paste your automation's link into the other app's webhook settings
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Add an AI step, for example to summarize, sort or draft a reply
- Add another app, for example also send it to Slack
- Combine it with other Airtable and Google Sheets steps into one automation
Under the hood
The code that runs this automation
from datetime import datetime, timezone
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_event, credentials, http, notify, log
BASE_ID = "appXXXXXXXXXXXXXX"
SHEET_ID = "1AbCdEfGhIjKlMnOpQrStUvWxYz"
@on_event
def handle(event):
form = event.json or {}
email = (form.get("email") or "").strip().lower()
if not email:
log.warning("submission without email skipped")
return {"saved": False}
name, message = form.get("name", ""), form.get("message", "")
http.post(f"https://api.airtable.com/v0/{BASE_ID}/Submissions",
headers={"Authorization": f"Bearer {credentials.connection('airtable', 'work')}"},
json={"typecast": True, "records": [{"fields": {"Name": name, "Email": email, "Message": message}}]}
).raise_for_status()
sheets = build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
sheets.spreadsheets().values().append(
spreadsheetId=SHEET_ID, range="Submissions!A:D", valueInputOption="USER_ENTERED",
body={"values": [[datetime.now(timezone.utc).isoformat(timespec="minutes"), name, email, message]]}).execute()
notify.email_me(f"New submission: {name or email}", f"{name} <{email}>\n\n{message[:500]}")
return {"saved": True}FAQ
Common questions
What happens if my form sends extra fields?
Can the sheet have different columns from the Airtable table?
Does it work with call transcripts as well as forms?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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Set up “Save every form entry to Airtable and a sheet” from your assistant
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