On a schedule

Send personal emails on schedule from your Gmail

Birthday wishes, reminders or a small batch of personal emails go out from your own address on the right day.

Runs: On a schedule
Apps: Gmail
AI: Optional
Access: gmail.send

Send this to your assistant

Create a ClickRuntime automation: every day at 9am, send a short personal birthday email from my Gmail to anyone on this list whose birthday is today.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Some emails are worth sending but easy to forget: a birthday message to a long-standing client, a monthly check-in with a mentor, a reminder to yourself about a habit, or a small batch of personal invitations. Calendar alerts are easy to dismiss, and writing each message from scratch takes more effort than the occasion deserves, so the thoughtful gesture never happens.

On a schedule, a stored list or a list you post to the link is read and today's recipients are chosen, such as everyone with a birthday. If you like, ClickRuntime's built-in AI writes a personal line for each person. The messages are then sent from your own Gmail one by one, with spacing between them.

Relationship-driven professionals, community organizers and individuals with a short list of recurring messages find it a good match.

What you get out of it

Thoughtful messages are actually sent
A birthday note that arrives on the day, from your own address, strengthens relationships in a way that a missed calendar reminder never will. That small effort is a gesture people remember well.
Each message feels personal
Because it comes from your Gmail and can include a personal line for each person, recipients see a real message from you and not a generic blast. Recipients answer a message that feels written for them.
Spacing protects your account
Sending one at a time with gaps between messages looks like normal use, which avoids the spam flags that a burst of identical messages can trigger. A modest pace is better for deliverability as well.
Your list lives where you control it
A stored list that you edit by talking to your assistant means no spreadsheet or marketing tool is needed for a handful of recurring contacts. That is simple to update whenever your contacts change.
Habits are supported
The same approach sends reminders to yourself, such as a weekly review or a monthly check-in, turning intentions into scheduled prompts you cannot dismiss quietly. Reminders from your own address are hard to ignore.

How it works

What happens, step by step

Every day ClickRuntime checks your list of people and their birthdays.
It picks the people whose birthday is today.
Each one gets a personal birthday email sent from your own Gmail, addressed by name.

Before it runs live

Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail

What you get

RunsOn a schedule

Send personal emails on schedule from your Gmailtoday, 9:00Succeeded

Gmail · Happy birthday, Riya!Hi Riya, Happy birthday! I hope you have a great day.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Change what the AI looks for, or how it writes the result
Add another app, for example also send it to Slack
Combine it with other Gmail steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

scheduled_personalised_emails_from_my_gmail.pyexample

from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
import base64
from datetime import date
from email.message import EmailMessage
from clickruntime import on_trigger, credentials

PEOPLE = [
    {"name": "Sam", "email": "sam@example.com", "birthday": "03-14"},
    {"name": "Riya", "email": "riya@example.com", "birthday": "10-19"},
]

@on_trigger
def run(event):
    today = date.today().strftime("%m-%d")
    gmail = build("gmail", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    sent = []
    for p in PEOPLE:
        if p["birthday"] != today:
            continue
        msg = EmailMessage()
        msg["To"], msg["Subject"] = p["email"], f"Happy birthday, {p['name']}!"
        msg.set_content(f"Hi {p['name']},\n\nHappy birthday! I hope you have a great day.\n\nAlex")
        gmail.users().messages().send(userId="me", body={"raw": base64.urlsafe_b64encode(msg.as_bytes()).decode()}).execute()
        sent.append(p["email"])
    return {"sent": sent}

FAQ

Common questions

How many emails can it send in a day?

Gmail limits how many messages a personal account can send per day, so keep batches small, in the tens and not thousands. Sending with spacing keeps you inside the limit and looks like normal use.

How do I give it the list of people?

Tell your AI assistant the names, addresses and dates, and they are stored for the schedule to read. You can also post a list to the link when you want to send a one-off batch.

Is the AI personalization required?

No. It is optional. Without it, each message is sent from a template with the name and details filled in. With it, the AI adds a short line that fits the person, using notes you provide.

What permissions does it need?

gmail.send. Nothing else in your accounts is used.

Does it need AI?

No, but you can ask for an AI step (for example a summary). It then uses ClickRuntime's built-in AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a scheduleAI