The moment it happens

Get an email when a Workable candidate reaches Offer

You hear the moment a candidate is moved into the stage you choose.

Runs: The moment it happens
Apps: Workable
AI: Not needed
Access: r_candidates

Send this to your assistant

Create a ClickRuntime automation: email me when a Workable candidate moves to the Offer stage, with their name and the job.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Moving a candidate in Workable is a quiet action. A recruiter drags someone from Phone Screen to Interview, and the hiring manager, who has to find an hour in the calendar, does not find out until the candidate emails asking when it is. Offers are worse, because a candidate in the Offer stage needs paperwork, approvals and a call quickly or the offer goes cold.

As soon as a candidate is moved to another stage, Workable sends an event. The automation checks whether the new stage is one you care about, such as Interview or Offer, and if so sends you an email naming the candidate and the stage they reached. Moves to other stages are ignored.

People in roles that follow up after a stage change, such as interviewers, finance and office managers preparing contracts, tend to want this.

What you get out of it

Interviews get scheduled promptly
The interviewer knows the same hour a candidate reaches the interview stage, so the invitation goes out while the candidate is still engaged and free. A prompt invitation also signals a well-run process, which candidates notice.
Offers move without delay
When a candidate hits the Offer stage, finance and the hiring manager can prepare the contract the same day instead of finding out through a hallway chat. Faster paperwork reduces the chance that a candidate signs elsewhere while waiting.
You only hear about stages that matter
Filtering to Interview and Offer keeps your inbox free of every sourcing and screening move, so the alerts you do receive are worth opening. That keeps attention on the handful of moves that need someone else to act.
Candidates are not left waiting
Fast follow-up after a stage change shows respect for the candidate's time, which helps your reputation among people who might apply again later. A good experience at this stage affects whether they accept, and how they talk about you.
A stage-by-stage timeline in your inbox
Looking back at the emails shows when each person reached each stage, which helps when a hiring process review asks how long decisions took. Having dates in writing also speeds up any review of how long hiring takes.

How it works

What happens, step by step

When a candidate is moved in Workable, Workable tells ClickRuntime straight away.
ClickRuntime checks whether they moved into the stage you chose, such as Offer, and ignores other moves.
If they did, you get an email with the candidate, the stage and the job.

Before it runs live

Connect Workable
Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens

Get an email when a Workable candidate reaches Offerjust nowSucceeded

Email · Nadia Karim moved to OfferNadia Karim is now at the Offer stage for Customer Success Manager.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Workable steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

stage_moved_alert.pyexample

from clickruntime import on_event, notify

TARGET_STAGE = "Offer"

@on_event
def handle(event):
    payload = event.json or {}
    c = payload.get("data", {})
    if payload.get("event_type") != "candidate_moved" or c.get("stage") != TARGET_STAGE:
        return {"sent": False}
    job = (c.get("job") or {}).get("title", "unknown job")
    notify.email_me(f"{c.get('name')} moved to Offer", f"{c.get('name')} is now at the Offer stage for {job}.\n{c.get('profile_url', '')}")
    return {"sent": True}

FAQ

Common questions

Which stages can trigger an alert?

You decide. Common choices are Interview and Offer, but any stage on your Workable pipeline can be included, and your AI assistant can list the ones you want so every other move is silently skipped.

Does it say who moved the candidate?

The email states the candidate and the stage they moved to, and it can include the job title. Whether the name of the team member who made the move is available depends on what Workable includes in the event.

Can the alert go to Slack instead of email?

Yes. The same event can post to a Slack channel in place of, or in addition to, the email. Tell your AI assistant to switch it, and approve the change before the next stage move comes through.

What permissions does it need?

r_candidates. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run for each event the app sends.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens