Weekly
Get a weekly email summary of new form responses
Every Friday you get one email that sums up the week's new feedback in your responses sheet, question by question.
- Runs
- Weekly
- Apps
- Gmail, Google Sheets
- AI
- Yes, uses the built-in AI allowance
- Access
- Sheets read; Gmail gmail.send
Send this to your assistant
Create a ClickRuntime automation: every Friday, summarise the new rows in my Feedback responses sheet for each question and email me the summary.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A course creator sends a feedback form after every cohort. Responses pile up in a Google Sheet with long free-text answers, and she only reads them properly once a quarter, by which time the same complaint has come up forty times.
A weekly digest that groups what people said by question makes feedback something you act on each week instead of a backlog you feel guilty about.
What you get out of it
Feedback is read every week
A short email arrives on Friday, so the comments get read while there is still time to change next week's session.
Themes, not just rows
Free-text answers are grouped into the points people keep making, which is hard to see scrolling a spreadsheet.
Only what is new
Each summary covers responses since the last one, so you are never re-reading last month's comments.
Works with any form
As long as responses land in a Google Sheet, the form tool does not matter.
How it works
What happens, step by step
Every Friday ClickRuntime reads your responses sheet.
It picks up only the rows added since the last summary.
AI summarises the answers to each question into the main points people raised.
The summary is emailed to you.
Before it runs live
- Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
- Connect your Google Sheets account and pick the spreadsheets it may use
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Run it at a different time, more or less often, or only on weekdays
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Slack
- Combine it with other Gmail and Google Sheets steps into one automation
Under the hood
The code that runs this automation
from clickruntime import on_trigger, credentials, http, state, ai, notify
SHEET = "your-spreadsheet-id"
@on_trigger
def run(event):
h = {"Authorization": f"Bearer {credentials.connection('google', 'work')}"}
rows = http.get(f"https://sheets.googleapis.com/v4/spreadsheets/{SHEET}/values/Responses!A1:Z", headers=h).json().get("values", [])
if not rows:
return {"new": 0}
header, data = rows[0], rows[1:]
done = state.get("rows_done") or 0
new = data[done:]
if not new:
return {"new": 0}
sections = []
for col, question in enumerate(header[1:], start=1):
answers = "\n".join(f"- {r[col]}" for r in new if len(r) > col and r[col].strip())[:6000]
if answers:
s = ai.generate(f"Question: {question}\nAnswers:\n{answers}\nSummarise the main themes in 3 bullets.", max_output_tokens=250).text
sections.append(f"{question}\n{s}")
notify.email_me(f"Feedback summary: {len(new)} new responses", "\n\n".join(sections))
state.set("rows_done", len(data))
return {"new": len(new)}FAQ
Common questions
Which forms does it work with?
Does it include rating questions?
What happens in a week with no responses?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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