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Weekly

Get a weekly email summary of new form responses

Every Friday you get one email that sums up the week's new feedback in your responses sheet, question by question.

Runs
Weekly
Apps
Gmail, Google Sheets
AI
Yes, uses the built-in AI allowance
Access
Sheets read; Gmail gmail.send

Send this to your assistant

Create a ClickRuntime automation: every Friday, summarise the new rows in my Feedback responses sheet for each question and email me the summary.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A course creator sends a feedback form after every cohort. Responses pile up in a Google Sheet with long free-text answers, and she only reads them properly once a quarter, by which time the same complaint has come up forty times.

A weekly digest that groups what people said by question makes feedback something you act on each week instead of a backlog you feel guilty about.

What you get out of it

  • Feedback is read every week

    A short email arrives on Friday, so the comments get read while there is still time to change next week's session.

  • Themes, not just rows

    Free-text answers are grouped into the points people keep making, which is hard to see scrolling a spreadsheet.

  • Only what is new

    Each summary covers responses since the last one, so you are never re-reading last month's comments.

  • Works with any form

    As long as responses land in a Google Sheet, the form tool does not matter.

How it works

What happens, step by step

  1. Every Friday ClickRuntime reads your responses sheet.

  2. It picks up only the rows added since the last summary.

  3. AI summarises the answers to each question into the main points people raised.

  4. The summary is emailed to you.

Before it runs live

  • Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
  • Connect your Google Sheets account and pick the spreadsheets it may use

What you get

RunsWeekly
Get a weekly email summary of new form responsestoday, 9:00Succeeded
Email · Feedback summaryFeedback summary: 23 new responses. What could be better? Most asked for recordings sooner; several found week 3 too fast.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Gmail and Google Sheets steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
summarise_form_responses_from_a_sheet_by_email.pyexample
from clickruntime import on_trigger, credentials, http, state, ai, notify

SHEET = "your-spreadsheet-id"

@on_trigger
def run(event):
    h = {"Authorization": f"Bearer {credentials.connection('google', 'work')}"}
    rows = http.get(f"https://sheets.googleapis.com/v4/spreadsheets/{SHEET}/values/Responses!A1:Z", headers=h).json().get("values", [])
    if not rows:
        return {"new": 0}
    header, data = rows[0], rows[1:]
    done = state.get("rows_done") or 0
    new = data[done:]
    if not new:
        return {"new": 0}
    sections = []
    for col, question in enumerate(header[1:], start=1):
        answers = "\n".join(f"- {r[col]}" for r in new if len(r) > col and r[col].strip())[:6000]
        if answers:
            s = ai.generate(f"Question: {question}\nAnswers:\n{answers}\nSummarise the main themes in 3 bullets.", max_output_tokens=250).text
            sections.append(f"{question}\n{s}")
    notify.email_me(f"Feedback summary: {len(new)} new responses", "\n\n".join(sections))
    state.set("rows_done", len(data))
    return {"new": len(new)}

FAQ

Common questions

Which forms does it work with?
Any form that writes responses to a Google Sheet, including Google Forms and most survey tools with a Sheets export.
Does it include rating questions?
Yes. Numeric answers are averaged and free-text answers are summarised into the main themes.
What happens in a week with no responses?
You get no email that week. The next summary covers everything since the last one.
What permissions does it need?
Sheets read; Gmail gmail.send. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run each time it runs (weekly). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Get a weekly email summary of new form responses” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.