Skip to content

Weekly

Turn repeated support questions into FAQ drafts

Each week, the questions customers keep asking are grouped and added to your FAQ doc with draft answers ready to edit.

Runs
Weekly
Apps
Gmail, Google Docs
AI
Yes, uses the built-in AI allowance
Access
Gmail gmail.readonly; Docs write

Send this to your assistant

Create a ClickRuntime automation: every Monday, read last week's support emails, find the questions that keep coming up and add draft FAQ answers to my FAQ Google Doc.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A two-person software company answers support from a shared inbox. The same questions about billing dates, exports and password resets arrive every week, and each one is answered from scratch because the help page never gets updated.

A weekly list of recurring questions with draft answers turns that inbox into a backlog for the FAQ. Publishing the answers cuts the repeat emails, and the drafts make it a ten-minute edit rather than a writing task.

What you get out of it

  • Fewer repeat tickets

    Questions that are answered on your help page stop landing in the inbox. Support time goes to the problems that need a person.

  • FAQ based on what customers ask

    The list comes from real emails, not guesses. Your help content matches the words customers use.

  • Drafts, not a blank page

    Each question arrives with a suggested answer to edit. Keeping the FAQ current becomes a small weekly habit.

  • Patterns you might miss

    Grouping a week of emails shows trends, such as a confusing setting after a release. You can fix the product, not only the answer.

How it works

What happens, step by step

  1. Every week, ClickRuntime collects the support emails received in the past seven days.

  2. AI groups similar questions together and picks the ones that came up more than once.

  3. For each recurring question it writes a draft answer.

  4. The questions and drafts are added to the end of your FAQ Google Doc under the week's date.

Before it runs live

  • Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
  • Connect Google Docs

What you get

RunsWeekly
Turn repeated support questions into FAQ draftstoday, 9:00Succeeded
Google Docs · FAQ draftsQ: Can I change my billing date? Draft: Yes, go to Billing and choose a new date; the next invoice is prorated.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Slack
  • Combine it with other Gmail and Google Docs steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
support_emails_into_faq_drafts.pyexample
from datetime import date
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, ai

DOC_ID = "your-faq-doc-id"

@on_trigger
def run(event):
    creds = Credentials(credentials.connection("google", "work"))
    gmail = build("gmail", "v1", credentials=creds, cache_discovery=False).users().messages()
    ids = [m["id"] for m in gmail.list(userId="me", q="to:support@yourdomain.com newer_than:7d", maxResults=150).execute().get("messages", [])]
    snippets = [gmail.get(userId="me", id=i, format="metadata").execute()["snippet"] for i in ids]
    if not snippets:
        return {"questions": 0}
    lines = "\n".join(f"{n}. {s[:300]}" for n, s in enumerate(snippets, 1))
    drafts = ai.generate(f"These are customer support emails. List questions asked more than once, each with a short draft FAQ answer. Leave out names and order numbers.\n{lines}",
                         max_output_tokens=1500).text
    docs = build("docs", "v1", credentials=creds, cache_discovery=False).documents()
    end = docs.get(documentId=DOC_ID).execute()["body"]["content"][-1]["endIndex"] - 1
    docs.batchUpdate(documentId=DOC_ID, body={"requests": [{"insertText": {"location": {"index": end},
        "text": f"\n\nDrafts for week of {date.today().isoformat()}\n{drafts}"}}]}).execute()
    return {"emails": len(snippets)}

FAQ

Common questions

Which emails does it read?
Messages from the past week that match your support address or label. Personal and internal email outside that filter is not included.
Does it publish anything to customers?
No. It only adds drafts to your FAQ doc. You decide what to edit and publish on your help page.
Are customer names or details copied into the doc?
The drafts are written as general questions and answers. Names, order numbers and email addresses are left out.
What permissions does it need?
Gmail gmail.readonly; Docs write. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run each time it runs (weekly). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Turn repeated support questions into FAQ drafts” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.