The moment it happens

Keep a form's dropdown choices up to date

When your list of options changes, the dropdown in your form is updated to match.

Runs: The moment it happens
Apps: Typeform
AI: Not needed
Access: forms:read, forms:write

Send this to your assistant

Create a ClickRuntime automation: give me a link I can send a list of options to. When it gets a list, replace the choices in the 'Location' dropdown of my 'Booking' Typeform and tell me in Slack.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Forms get stale when their choices change elsewhere. A Typeform registration form lists the sessions at a conference, the cities with a branch, or the products in stock, and when that list changes in another system someone has to edit the form by hand. If they forget, people sign up for a cancelled session or cannot pick the new city, and you spend time on corrections.

When another tool sends an updated list, this gets your form, replaces the choices on the dropdown question you named, saves the form with the new options and confirms in Slack that the update went through. The form always matches your source list.

It is useful for event organizers, franchises and teams with changing inventory. The update runs the moment the other system sends its new list, with no one editing the form by hand.

What you get out of it

The form always matches reality
Choices update as soon as the source list changes. Visitors never pick a cancelled session or an out-of-stock product, which removes a source of corrections and apologies. That removes a steady source of small corrections.
No manual editing in Typeform
Updating a form by hand is slow and easy to get wrong, especially for long lists. Sending the data automatically removes the chore and the typos that creep into hand-edited choices.
Slack confirms each update
A short message tells the team the change was applied. If an update fails, you notice the absence of a confirmation, instead of discovering a stale form after customers have used it.
One source of truth
The list lives in the tool where you maintain it, and the form follows. You avoid keeping two lists that drift apart and end up contradicting each other. Contradictions between the form and your records disappear.
Fits fast-changing events
Last-minute changes to speakers, rooms or times can be pushed to the form within moments. Attendees register against the current program, not yesterday's version. The registration page matches the current program.

How it works

What happens, step by step

When your system sends ClickRuntime a new list of choices, such as office locations, the automation starts straight away.
It loads your Typeform and replaces the options in the dropdown question you chose.
The updated form is saved, so the next visitor sees the new choices.
A confirmation goes to your Slack channel listing the options now on the form.

Before it runs live

Connect Typeform
Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens

Keep a form's dropdown choices up to datejust nowSucceeded

Slack · #opsBooking form Location now has 4 options: Austin, Denver, Leeds, Remote

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Typeform steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

sync_dropdown_options_from_a_webhook.pyexample

from clickruntime import on_event, http, credentials, notify

FORM_ID = "BOOKING_FORM_ID"

def typeform(method, path, **kw):
    r = http.request(method, f"https://api.typeform.com{path}",
                     headers={"Authorization": f"Bearer {credentials.secret('TYPEFORM_TOKEN')}"}, **kw)
    r.raise_for_status()
    return r.json() if r.content else None

@on_event
def handle(event):
    options = [str(o).strip() for o in (event.json or {}).get("options", []) if str(o).strip()]
    if not options:
        return {"updated": False}
    form = typeform("GET", f"/forms/{FORM_ID}")
    field = next(f for f in form["fields"] if f["title"] == "Location")
    field["properties"]["choices"] = [{"label": o} for o in options]
    typeform("PUT", f"/forms/{FORM_ID}", json=form)
    notify.slack(f"Booking form Location now has {len(options)} options: {', '.join(options)}", channel="#ops")
    return {"updated": True, "options": len(options)}

FAQ

Common questions

Will existing responses be affected when the choices change?

Responses already submitted keep the answers people gave. Only the options shown to new visitors change, so old responses may refer to choices that are no longer on the list, which is worth remembering when analyzing results.

Which question types can be updated?

Dropdowns and multiple-choice questions both work, because they are lists of choices. You tell the flow which question to change, and other questions on the form are left untouched. Other questions stay exactly as they were.

What happens if the update fails?

The Slack confirmation will not arrive, and the form keeps its previous choices, so visitors still see a working form. You can ask for a failure message to be posted too, so you hear about it directly.

What permissions does it need?

forms:read, forms:write. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run for each event the app sends.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens