The moment it happens

Get an email when a transcript is ready

Each time AssemblyAI finishes a job you get its summary and a link, or the error if it failed.

Runs: The moment it happens
Apps: AssemblyAI
AI: Not needed
Access: API key

Send this to your assistant

Create a ClickRuntime automation: give me a webhook link for AssemblyAI. When a transcript completes, fetch it and email me the summary and a link; if it errors, email me the error instead.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Some transcription jobs take long enough that you start the job and move on to other work. If the transcript is only available by returning to a dashboard to look, many people forget, or check ten times. Teams that submit recordings in bulk from their own tools have a worse version of the problem: nothing tells them which jobs finished and which failed, so a failed job is discovered when someone asks for the text.

When AssemblyAI finishes a transcript, it sends a callback with the transcript ID to ClickRuntime. ClickRuntime then fetches the transcript and emails you the summary. If the job failed, the email says so and includes the error, so you know to resubmit and do not wait for text that is never coming.

This is especially suited to developers who already call AssemblyAI from their own code and want notifications on completion.

What you get out of it

You hear about finished jobs immediately
An email the moment a transcript is ready beats checking a dashboard. You can read the summary while the call is still fresh, and follow-up tasks start sooner. Follow-up work can start immediately.
Failures are discovered right away
A clear error email tells you a job failed, so you can fix the audio URL or format and resubmit. Without it, a silent failure may go unnoticed until someone needs the text.
Summaries make long calls skimmable
Reading a short summary tells you whether the full transcript deserves your time. For an hour-long meeting, that decision takes thirty seconds. Most calls need no further reading after that summary.
Developers get a free status channel
If your own code submits jobs, you do not have to build polling or notification logic. The callback handles it, and you can focus on the product you are making.
Delivery of results to clients is faster
If you transcribe for customers, knowing the instant a job finishes lets you send results promptly. Faster turnaround is something clients notice and value. Clients notice quick delivery and remember it.

How it works

What happens, step by step

When AssemblyAI finishes a transcription job, AssemblyAI tells ClickRuntime straight away.
ClickRuntime fetches the finished transcript and checks whether it succeeded.
If it worked, you get an email with the summary, or the start of the text, and a link to the transcript.
If it failed, the email gives the error instead.

Before it runs live

Connect AssemblyAI
Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens

Get an email when a transcript is readyjust nowSucceeded

Email · TranscriptsTranscript ready - Acme renewal discussed; next call on Friday https://www.assemblyai.com/app/transcripts/6xk2

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other AssemblyAI steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

transcript_ready_notification_with_summary.pyexample

from clickruntime import on_event, credentials, notify, http

@on_event
def handle(event):
    tid = (event.json or {}).get("transcript_id")
    t = http.get(f"https://api.assemblyai.com/v2/transcript/{tid}",
                 headers={"authorization": credentials.secret("ASSEMBLYAI_API_KEY")}).json()
    link = f"https://www.assemblyai.com/app/transcripts/{tid}"
    if t["status"] == "error":
        notify.email_me("AssemblyAI transcript failed", f"{tid}: {t.get('error')}")
    else:
        notify.email_me("Transcript ready", f"{t.get('summary') or t['text'][:1000]}\n\n{link}")
    return {"status": t["status"]}

FAQ

Common questions

Where does the summary come from?

AssemblyAI can generate summaries as part of the transcription job when that option is enabled in the request. ClickRuntime reads that summary from the finished transcript and puts it in the email. If summarization was not requested, the email can include the opening of the transcript instead.

What does the failure email contain?

It states that the job failed and includes the error message AssemblyAI returned, such as an unreachable URL or an unsupported file. With that, you can fix the cause and submit the job again, rather than guessing what went wrong.

How do I make AssemblyAI call ClickRuntime?

When you submit a transcription job through the API, you include a webhook URL in the request. Your AI assistant gives you the ClickRuntime address for that field. After that, each finished job triggers the notification automatically.

What permissions does it need?

API key. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run for each event the app sends.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens