Weekly
Find questions you haven't answered
Each Friday you get a list of emails where someone asked you something and you haven't replied.
- Runs
- Weekly
- Apps
- Gmail
- AI
- Yes, uses the built-in AI allowance
- Access
- read
Send this to your assistant
Create a ClickRuntime automation: every Friday at 4pm, find emails from the past week where someone asked me a direct question I haven't replied to, and email me the list with links.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A direct question in an email is a small debt, and everyone carries a few they have forgotten. A colleague asked whether the numbers were final, a client asked for a call time, a supplier needed a yes or no. You read the message on your phone, planned to answer later and moved on. A week later the person has stopped waiting politely and the cost is a strained relationship or a delayed decision.
Every week, inbox threads from the past 7 days are listed and any where you wrote the last message are skipped. ClickRuntime's built-in AI reads the rest and picks out direct questions aimed at you. The result goes into a single email listing each question with the sender and a link, so you can clear the debts in one sitting.
Managers, consultants and customer-facing people who handle many conversations at once are the typical readers.
What you get out of it
Forgotten replies get found
Questions that would otherwise be lost under newer mail are listed with links, so people who wrote to you a week ago finally receive an answer. A quick late reply still counts for a lot.
Relationships are protected
Answering a question late is better than never, and most people forgive a short delay if you reply, which keeps trust intact with clients and colleagues. Trust grows when people feel their messages matter to you.
One focused clean-up session
A single list lets you answer five overdue questions in fifteen minutes, which beats the vague guilt of knowing something is waiting somewhere in the inbox. That focused session is also much less stressful.
Only real questions appear
Reading the content for direct questions to you filters out receipts and newsletters, so the list is short and each item deserves a response. Short lists get acted on, whereas long ones get ignored.
Decisions stop being stalled by you
Many delays in a team come from one person who has not answered a yes or no, and a weekly list removes you from that role. Teams move faster once nobody is waiting on you.
How it works
What happens, step by step
Once a week ClickRuntime looks at the conversations in your Gmail inbox from the last seven days.
It skips any conversation where you were the last to reply.
AI reads the rest and picks out the ones where someone asked you a direct question.
You get an email listing each question with the sender, subject and a link to the conversation.
Before it runs live
- Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Run it at a different time, more or less often, or only on weekdays
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Slack
- Combine it with other Gmail steps into one automation
Under the hood
The code that runs this automation
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, ai, notify
@on_trigger
def run(event):
gmail = build("gmail", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
threads = gmail.users().threads().list(userId="me", q="in:inbox newer_than:7d -from:me", maxResults=100).execute().get("threads", [])
candidates = []
for t in threads:
thread = gmail.users().threads().get(userId="me", id=t["id"], format="metadata",
metadataHeaders=["From", "Subject"]).execute()
last = thread["messages"][-1]
if "SENT" in last["labelIds"] or "?" not in last["snippet"]:
continue
h = {x["name"]: x["value"] for x in last["payload"]["headers"]}
candidates.append((t["id"], f"{h.get('From')} | {h.get('Subject')} | {last['snippet'][:300]}"))
if not candidates:
return {"open": 0}
numbered = "\n".join(f"{i}. {text}" for i, (_, text) in enumerate(candidates, 1))
picks = ai.generate("Which of these ask me a direct question? Reply with the numbers, comma separated.\n" + numbered,
max_output_tokens=60).text
chosen = [candidates[int(n) - 1] for n in picks.replace(" ", "").split(",") if n.isdigit() and 0 < int(n) <= len(candidates)]
body = "\n\n".join(f"{text}\nhttps://mail.google.com/mail/u/0/#all/{tid}" for tid, text in chosen)
notify.email_me(f"{len(chosen)} questions waiting for you", body or "None this week.")
return {"open": len(chosen)}FAQ
Common questions
How does it tell whether I have answered?
Does it understand questions that have no question mark?
Can I run it more often than weekly?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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