Collects as they arrive, acts daily
Get a Friday list of new Dropbox uploads
Instead of an alert per file, one email each Friday lists everything added that week.
- Runs
- Collects as they arrive, acts daily
- Apps
- Dropbox
- AI
- Not needed
- Access
- files.metadata.read
Send this to your assistant
Create a ClickRuntime automation: keep track of files added to my Dropbox /Team Shared folder and email me the full list, with who added them where possible, every Friday at 4pm.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
If a shared folder receives uploads all week, from clients, from teammates or from automated exports, nobody has a view of the whole. Individual notifications would flood an inbox, so most people mute them, and then they have no idea what arrived. On Monday someone asks whether the latest assets came in, and the answer is a search through the folder sorted by date.
As each new file is found, the automation stores its details. On Friday it emails one list of everything uploaded during the week, with names and dates, and then clears the store so the next week starts from zero. Instead of constant pings, you get a single readable summary.
Project managers, studio owners, account managers and anyone who oversees a busy shared folder will find it useful.
What you get out of it
A weekly picture of what came in
One email with every upload gives you the full view in a minute. You can see at a glance whether a client has sent everything they promised or whether something is still outstanding.
Fewer notifications to ignore
Collecting the events and sending them together on Friday keeps your inbox calm. People tend to mute constant alerts, and then miss the one that mattered, whereas a single weekly email gets read.
Easier weekly reporting
The list can be pasted into a status report or forwarded to a client as a record of delivered files. That saves the manual work of going through the folder to see what was added, and nobody has to rebuild the list from memory on a Friday afternoon.
Gaps are spotted before deadlines
If an expected file is missing from the Friday list, you notice with time to chase it. Finding out on the day a deliverable is due leaves nothing to do but apologize.
A dated record of activity
Each digest is a snapshot of one week. When someone asks when a file arrived, the email gives you the answer without searching Dropbox's activity history, which is slow and easy to misread.
How it works
What happens, step by step
Throughout the week, ClickRuntime checks your Dropbox folder for new files and notes each one down.
Every Friday, you get one email listing everything added that week and who added it.
The list is then cleared, ready for next week.
Before it runs live
- Connect Dropbox
- Paste your automation's link into the other app's webhook settings
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Add an AI step, for example to summarize, sort or draft a reply
- Add another app, for example also send it to Slack
- Combine it with other Dropbox steps into one automation
Under the hood
The code that runs this automation
from clickruntime import on_trigger, state, notify, http, credentials
API = "https://api.dropboxapi.com/2"
FOLDER = "/Team Shared"
@on_trigger
def run(event):
auth = {"Authorization": "Bearer " + credentials.connection("dropbox", "main")}
cursor = state.get("cursor") or http.post(f"{API}/files/list_folder/get_latest_cursor", headers=auth, json={"path": FOLDER, "recursive": True}).json()["cursor"]
page = http.post(f"{API}/files/list_folder/continue", headers=auth, json={"cursor": cursor}).json()
found = state.get("found") or []
for f in (e for e in page["entries"] if e[".tag"] == "file"):
who = (f.get("sharing_info") or {}).get("modified_by")
name = http.post(f"{API}/users/get_account", headers=auth, json={"account_id": who}).json()["name"]["display_name"] if who else "unknown"
found.append(f"{f['path_display']} (added by {name})")
state.set("cursor", page["cursor"])
if event.type == "schedule" and event.scheduled_time and "T16:" in event.scheduled_time and found:
notify.email_me(f"{len(found)} files added to Team Shared this week", "\n".join(found))
found = []
state.set("found", found)
return {"pending": len(found)}FAQ
Common questions
What happens if no files were uploaded this week?
Can I choose a day other than Friday?
Does the store clear after each digest?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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