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Collects as they arrive, acts daily

Get a Friday list of new Dropbox uploads

Instead of an alert per file, one email each Friday lists everything added that week.

Runs
Collects as they arrive, acts daily
Apps
Dropbox
AI
Not needed
Access
files.metadata.read

Send this to your assistant

Create a ClickRuntime automation: keep track of files added to my Dropbox /Team Shared folder and email me the full list, with who added them where possible, every Friday at 4pm.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

If a shared folder receives uploads all week, from clients, from teammates or from automated exports, nobody has a view of the whole. Individual notifications would flood an inbox, so most people mute them, and then they have no idea what arrived. On Monday someone asks whether the latest assets came in, and the answer is a search through the folder sorted by date.

As each new file is found, the automation stores its details. On Friday it emails one list of everything uploaded during the week, with names and dates, and then clears the store so the next week starts from zero. Instead of constant pings, you get a single readable summary.

Project managers, studio owners, account managers and anyone who oversees a busy shared folder will find it useful.

What you get out of it

  • A weekly picture of what came in

    One email with every upload gives you the full view in a minute. You can see at a glance whether a client has sent everything they promised or whether something is still outstanding.

  • Fewer notifications to ignore

    Collecting the events and sending them together on Friday keeps your inbox calm. People tend to mute constant alerts, and then miss the one that mattered, whereas a single weekly email gets read.

  • Easier weekly reporting

    The list can be pasted into a status report or forwarded to a client as a record of delivered files. That saves the manual work of going through the folder to see what was added, and nobody has to rebuild the list from memory on a Friday afternoon.

  • Gaps are spotted before deadlines

    If an expected file is missing from the Friday list, you notice with time to chase it. Finding out on the day a deliverable is due leaves nothing to do but apologize.

  • A dated record of activity

    Each digest is a snapshot of one week. When someone asks when a file arrived, the email gives you the answer without searching Dropbox's activity history, which is slow and easy to misread.

How it works

What happens, step by step

  1. Throughout the week, ClickRuntime checks your Dropbox folder for new files and notes each one down.

  2. Every Friday, you get one email listing everything added that week and who added it.

  3. The list is then cleared, ready for next week.

Before it runs live

  • Connect Dropbox
  • Paste your automation's link into the other app's webhook settings

What you get

RunsCollects as they arrive, acts daily
Get a Friday list of new Dropbox uploadstoday, 9:00Succeeded
Email · 9 files added to Team Shared this week/Team Shared/Clients/Acme/brief-v2.docx (added by Sam Lee) /Team Shared/Brand/northwind-logo.svg (added by Priya)

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Dropbox steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
weekly_digest_of_uploads.pyexample
from clickruntime import on_trigger, state, notify, http, credentials

API = "https://api.dropboxapi.com/2"
FOLDER = "/Team Shared"

@on_trigger
def run(event):
    auth = {"Authorization": "Bearer " + credentials.connection("dropbox", "main")}
    cursor = state.get("cursor") or http.post(f"{API}/files/list_folder/get_latest_cursor", headers=auth, json={"path": FOLDER, "recursive": True}).json()["cursor"]
    page = http.post(f"{API}/files/list_folder/continue", headers=auth, json={"cursor": cursor}).json()
    found = state.get("found") or []
    for f in (e for e in page["entries"] if e[".tag"] == "file"):
        who = (f.get("sharing_info") or {}).get("modified_by")
        name = http.post(f"{API}/users/get_account", headers=auth, json={"account_id": who}).json()["name"]["display_name"] if who else "unknown"
        found.append(f"{f['path_display']} (added by {name})")
    state.set("cursor", page["cursor"])
    if event.type == "schedule" and event.scheduled_time and "T16:" in event.scheduled_time and found:
        notify.email_me(f"{len(found)} files added to Team Shared this week", "\n".join(found))
        found = []
    state.set("found", found)
    return {"pending": len(found)}

FAQ

Common questions

What happens if no files were uploaded this week?
With nothing stored there is nothing to list, so the email can be skipped or sent as a short note that the week was quiet. Many people prefer to get the note so they know the check ran.
Can I choose a day other than Friday?
Yes. The summary goes out on whichever day and time you choose, such as Monday morning to cover the previous week. Tell your AI assistant the day and time you want, and the change is shown for your approval before it goes live.
Does the store clear after each digest?
Yes. After the email is sent, the stored list is emptied, so each digest only contains files from that week. That avoids repeating last week's uploads and keeps the email short, so each Friday message shows only that week's new arrivals and nothing older.
What permissions does it need?
files.metadata.read. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run each time it checks. Checks that find nothing new and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Get a Friday list of new Dropbox uploads” from your assistant

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