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The moment it happens

Keep an audit log of monday.com approvals in Sheets

Every approval or status change on your monday.com board is recorded in a Google Sheet, and rejections are flagged in Slack.

Runs
The moment it happens
Apps
Google Sheets, monday.com
AI
Not needed
Access
monday.com read; Sheets edit

Send this to your assistant

Create a ClickRuntime automation: whenever the status changes on my Approvals board in monday.com, add a row to my Audit Log sheet with the time, item, old and new status, and who changed it. Post to #finance if something is rejected.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Finance, legal and operations teams use monday.com boards to approve spend, contracts and access requests. When an auditor or manager asks who approved something and when, the answer is buried in each item's activity log, if it is still there.

Writing every status change to a sheet as it happens gives you a simple, permanent audit trail. Flagging rejections in Slack makes sure the requester's team hears about them quickly.

What you get out of it

  • Answers for auditors

    Who changed what and when is in one sheet, easy to filter and export.

  • A record outside the board

    The log is kept even if items are archived or deleted on the board.

  • Rejections don't go unnoticed

    A Slack message for each rejection means follow-up happens the same day.

  • Recorded as it happens

    Changes are logged within seconds, so the record is complete.

How it works

What happens, step by step

  1. monday.com tells ClickRuntime each time an item's status changes on your board.

  2. ClickRuntime looks up the item name and the person who made the change.

  3. A row is added to your audit sheet with the time, item, old and new status, and who changed it.

  4. If the new status is Rejected, a message is also posted to your Slack channel.

Before it runs live

  • Connect your Google Sheets account and pick the spreadsheets it may use
  • Connect monday.com
  • Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens
Keep an audit log of monday.com approvals in Sheetsjust nowSucceeded
Google Sheets · Audit2026-10-19T14:02Z · Northwind laptop purchase · Pending → Approved · Dana Lee

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Google Sheets and monday.com steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
audit_log_of_monday_com_approvals_in_a_sheet.pyexample
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_event, credentials, http, notify

SHEET_ID = "your-spreadsheet-id"

def monday(query, **variables):
    resp = http.post("https://api.monday.com/v2", json={"query": query, "variables": variables},
                     headers={"Authorization": credentials.secret("MONDAY_API_TOKEN"), "API-Version": "2024-10"})
    resp.raise_for_status()
    return resp.json()["data"]

def sheets():
    return build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False).spreadsheets().values()

@on_event
def handle(event):
    body = event.json or {}
    if "challenge" in body:
        return {"challenge": body["challenge"]}
    e = body.get("event") or {}
    new = ((e.get("value") or {}).get("label") or {}).get("text", "")
    old = ((e.get("previousValue") or {}).get("label") or {}).get("text", "")
    who = monday("query ($u: [ID!]) { users(ids: $u) { name } }", u=[e.get("userId")])["users"]
    row = [event.received_at, e.get("pulseName", ""), old, new, who[0]["name"] if who else str(e.get("userId"))]
    sheets().append(spreadsheetId=SHEET_ID, range="Audit!A:E", valueInputOption="RAW", body={"values": [row]}).execute()
    if new == "Rejected":
        notify.slack(f"❌ Rejected: {row[1]} by {row[4]}", channel="#finance")
    return {"logged": True}

FAQ

Common questions

How does it know a status changed?
monday.com sends a notification to the automation's trigger link every time the status column changes. You add the link in the board's integrations.
Does it record who made the change?
Yes. monday.com includes the user's ID, and it is looked up to their name for the sheet.
Can someone edit the log?
Anyone with edit access to the sheet can. For a stricter record, share it as view-only with everyone except the ClickRuntime connection.
What permissions does it need?
monday.com read; Sheets edit. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run for each event the app sends.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Keep an audit log of monday.com approvals in Sheets” from your assistant

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