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Every 15 minutes

Create monday.com items from new sheet rows

Tasks you add to a Google Sheet show up on your monday.com board within 15 minutes.

Runs
Every 15 minutes
Apps
Google Sheets, monday.com
AI
Not needed
Access
Sheets edit; monday.com write

Send this to your assistant

Create a ClickRuntime automation: every 15 minutes, check my Tasks sheet for rows without an item ID, create an item on my monday.com board for each with the owner and due date, and write the item ID back to the row.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Plenty of work starts life in a spreadsheet: an event checklist, a list from a client, tasks gathered in a meeting. Getting it onto the monday.com board means typing each one in again, so lists stay in the sheet and the board is never complete.

Creating items from new rows lets people keep using the sheet they like while the board stays the single place work is tracked.

What you get out of it

  • No re-typing

    Tasks move from the sheet to the board on their own, with owner and due date.

  • People who don't use monday.com can contribute

    Clients or colleagues add rows to a shared sheet without needing a monday.com seat.

  • The board stays complete

    Everything in the sheet appears on the board, so planning and reporting include all the work.

  • Each row only once

    The new item ID is written back to the row, so rows are never added twice.

How it works

What happens, step by step

  1. Every 15 minutes ClickRuntime reads your sheet and finds rows without an item ID.

  2. Each one is created as an item on your monday.com board with its due date and notes.

  3. The new item ID is written back to the row, so it is never added twice.

Before it runs live

  • Connect your Google Sheets account and pick the spreadsheets it may use
  • Connect monday.com

What you get

RunsEvery 15 minutes
Create monday.com items from new sheet rowstoday, 9:00Succeeded
monday.com · Event PlanNew item: Book catering for Acme offsite (due 2026-11-03). Item ID written back to row 14.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Google Sheets and monday.com steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
create_monday_com_items_from_new_sheet_rows.pyexample
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
import json
from clickruntime import on_trigger, report_fetched, credentials, http

SHEET_ID, BOARD = "your-spreadsheet-id", 1234567890

def monday(query, **variables):
    resp = http.post("https://api.monday.com/v2", json={"query": query, "variables": variables},
                     headers={"Authorization": credentials.secret("MONDAY_API_TOKEN"), "API-Version": "2024-10"})
    resp.raise_for_status()
    return resp.json()["data"]

def sheets():
    return build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False).spreadsheets().values()

@on_trigger
def run(event):
    rows = sheets().get(spreadsheetId=SHEET_ID, range="Tasks!A2:D").execute().get("values", [])
    new = [(n, r + [""] * (4 - len(r))) for n, r in enumerate(rows, start=2) if r and r[0] and (len(r) < 4 or not r[3])]
    report_fetched(len(new))
    if not new:
        return {"created": 0}
    for n, (name, due, notes, _) in new:
        cols = {"date": {"date": due} if due else None, "text": notes}
        item = monday("mutation ($b: ID!, $n: String!, $c: JSON) { create_item(board_id: $b, item_name: $n, column_values: $c) { id } }",
                      b=BOARD, n=name, c=json.dumps({k: v for k, v in cols.items() if v}))["create_item"]["id"]
        sheets().update(spreadsheetId=SHEET_ID, range=f"Tasks!D{n}", valueInputOption="RAW", body={"values": [[item]]}).execute()
    return {"created": len(new)}

FAQ

Common questions

Which columns does the sheet need?
A task name, and optionally owner email, due date and notes. A last column holds the item ID once created.
What if I edit a row after it's been added?
The row already has an ID, so it is not added again. Updating items from edits can be added if you need it.
Can it add items to different groups?
Yes. Add a group column to the sheet and each item goes to that group on the board.
What permissions does it need?
Sheets edit; monday.com write. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run each time it checks. Checks that find nothing new and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Create monday.com items from new sheet rows” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.