Every 5 minutes
Update monday.com item status from Google Sheets
When a Status cell changes in a Google Sheet, the matching monday.com item is set to the same status within 5 minutes.
- Runs
- Every 5 minutes
- Apps
- Google Sheets, monday.com
- AI
- Not needed
- Access
- boards:write; Google Sheets (spreadsheets.readonly)
Send this to your assistant
Create a ClickRuntime automation: every 5 minutes, read the Item ID and Status columns from the Tracker tab of my Google Sheet. When a row's status differs from last time, set the status column on that monday.com item to the same label.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
Some teams plan in a spreadsheet: a vendor list, a shared tracker with a client, a sheet a manager edits on their phone. The real work lives in monday.com, so statuses drift apart.
Watching the Status column and copying changes to monday.com lets people keep the sheet they know while the board stays correct.
Only rows that changed are sent, so the board's activity log shows real edits and not a full rewrite every 5 minutes.
What you get out of it
Edit where you like
People without monday.com access can still move work forward from the sheet.
Only changes are sent
Rows that did not change are left alone, so item history stays clean.
Bad labels caught
Typos are reported in the run log instead of creating new status labels.
Matched by item ID
Renaming an item in either place does not break the link.
Quick to follow
Changes reach the board within 5 minutes.
How it works
What happens, step by step
Every 5 minutes ClickRuntime reads the Item ID and Status columns from your sheet.
It compares each status with the value it saw last time.
For each row that changed, it sets the same label on the matching monday.com item.
Labels that do not exist on the board are reported in the run log instead of being created.
Before it runs live
- Connect your Google Sheets account and pick the spreadsheets it may use
- Connect monday.com
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Add an AI step, for example to summarize, sort or draft a reply
- Add another app, for example also send it to Slack
- Combine it with other Google Sheets and monday.com steps into one automation
Under the hood
The code that runs this automation
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, state
SHEET_ID, RANGE, BOARD = "your-spreadsheet-id", "Tracker!A2:C", 1234567890
SET = """mutation ($board: ID!, $item: ID!, $value: String!) {
change_simple_column_value(board_id: $board, item_id: $item, column_id: "status", value: $value) { id } }"""
def monday(query, **variables):
resp = http.post("https://api.monday.com/v2", json={"query": query, "variables": variables},
headers={"Authorization": credentials.secret("MONDAY_API_TOKEN"), "API-Version": "2024-10"})
resp.raise_for_status()
return resp.json()
@on_trigger
def run(event):
sheet = build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
rows = sheet.spreadsheets().values().get(spreadsheetId=SHEET_ID, range=RANGE).execute().get("values", [])
seen = state.get("seen")
current = {r[0].strip(): r[2].strip() for r in rows if len(r) >= 3 and r[0].strip().isdigit() and r[2].strip()}
if seen is None:
state.set("seen", current)
return {"note": "starting point saved", "rows": len(current)}
updated, skipped = [], []
for item_id, status in current.items():
if seen.get(item_id) == status:
continue
result = monday(SET, board=BOARD, item=item_id, value=status)
if result.get("errors"):
skipped.append(f"{item_id} {status}: {result['errors'][0]['message']}")
current[item_id] = seen.get(item_id)
else:
updated.append(f"{item_id} → {status}")
state.set("seen", current)
return {"updated": updated, "skipped": skipped}FAQ
Common questions
How does it know which item a row belongs to?
What if someone types a status that is not on the board?
Does a change in monday.com update the sheet too?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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Set up “Update monday.com item status from Google Sheets” from your assistant
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