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The moment it happens

Log completed monday.com items to Google Sheets

Each time an item is set to Done on a monday.com board, a row with the owner, created date, finish time and days open is added to a Google Sheet.

Runs
The moment it happens
Apps
Google Sheets, monday.com
AI
Not needed
Access
boards:read, webhooks:write; Google Sheets (spreadsheets)

Send this to your assistant

Create a ClickRuntime automation: when an item on my Projects board in monday.com changes to Done, append a row to the Completed tab of my Google Sheet with the finish time, item name, owner, group, created date, days open and link. Log each item once.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

monday.com shows what is done today, but once items are archived it is hard to answer simple questions like how much the team finished last month or how long work usually takes.

Writing a row the moment an item is finished builds that history in a sheet you control, with the exact completion time.

The days-open column turns the log into a cycle-time report without anyone tracking dates by hand.

What you get out of it

  • Permanent record

    Rows stay in the sheet even after items are archived or deleted in monday.com.

  • Exact finish time

    Each row is stamped when the status changed, not when someone ran an export.

  • Cycle time included

    Days open is worked out from the item's creation date.

  • Logged once

    Items are not duplicated if someone toggles the status.

  • Simple reporting

    Count completions per person or per month with a pivot table.

How it works

What happens, step by step

  1. A monday.com webhook tells ClickRuntime when a status changes on your board.

  2. Changes to anything other than Done are ignored.

  3. It looks up the item's owner, group and creation date and works out how many days it was open.

  4. One row is added to your Completed tab, and each item is logged only once.

Before it runs live

  • Connect your Google Sheets account and pick the spreadsheets it may use
  • Connect monday.com
  • Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens
Log completed monday.com items to Google Sheetsjust nowSucceeded
Google Sheets · Completed tabFinished | Item | Owner | Group | Created | Days open | Link 2026-11-10 14:32 | Migrate billing emails | Leo Park | Sprint 46 | 2026-10-29 | 12 | https://acme.monday.com/…

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Google Sheets and monday.com steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
log_completed_monday_com_items_to_google_sheets.pyexample
from datetime import datetime, timezone
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_event, credentials, http, state

SHEET_ID = "your-spreadsheet-id"
ITEM = """query ($id: [ID!]) { items(ids: $id) { name url created_at group { title }
  column_values(ids: ["person"]) { text } } }"""
def monday(query, **variables):
    resp = http.post("https://api.monday.com/v2", json={"query": query, "variables": variables},
                     headers={"Authorization": credentials.secret("MONDAY_API_TOKEN"), "API-Version": "2024-10"})
    resp.raise_for_status()
    return resp.json()["data"]

@on_event
def handle(event):
    body = event.json or {}
    if "challenge" in body:
        return {"challenge": body["challenge"]}
    ev = body.get("event", {})
    if ((ev.get("value") or {}).get("label") or {}).get("text") != "Done":
        return {"skipped": "not Done"}
    item_id = str(ev["pulseId"])
    logged = state.get("logged") or []
    if item_id in logged:
        return {"skipped": "already logged"}
    i = monday(ITEM, id=[item_id])["items"][0]
    now = datetime.now(timezone.utc)
    created = datetime.fromisoformat(i["created_at"].replace("Z", "+00:00"))
    row = [now.strftime("%Y-%m-%d %H:%M"), i["name"], i["column_values"][0]["text"] or "",
           i["group"]["title"], created.date().isoformat(), (now - created).days, i["url"]]
    sheet = build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    sheet.spreadsheets().values().append(spreadsheetId=SHEET_ID, range="Completed!A:G",
                                         valueInputOption="USER_ENTERED", body={"values": [row]}).execute()
    state.set("logged", (logged + [item_id])[-5000:])
    return {"logged": item_id, "days_open": row[5]}

FAQ

Common questions

Why not just filter the board for Done items?
A filter shows what is Done now. The sheet keeps a permanent record with the finish time, even after items are archived or deleted from the board.
Can I chart how long work takes?
Yes. The Days open column lets you average cycle time by owner, group or month with a pivot table.
What if an item is reopened and finished again?
It is logged only the first time. Ask your assistant to log every completion if you want reopens counted.
What permissions does it need?
boards:read, webhooks:write; Google Sheets (spreadsheets). Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run for each event the app sends.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Log completed monday.com items to Google Sheets” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.