Every 5 minutes

Get an email when a card is ready for review

When a card reaches a key list, you hear about it within minutes, once per move.

Runs: Every 5 minutes
Apps: Trello
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every 5 minutes, check my Design board in Trello and email me whenever a card is moved into the Ready for Review list.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

On a Trello board, the moment a card enters a list like Ready for review or Waiting on client is often the moment someone else has to act. A designer drags a card to Ready for review and goes to lunch. The reviewer, who has no reason to open the board, finds it the next day, and a two-hour task turns into a one-day delay.

Every five minutes, this checks Trello's recent card-update actions for moves into the list you care about, skips cards it has already announced and sends a notification with the card and where it came from. The person who needs to act hears about it within minutes.

Teams use it for review queues, QA handoffs and approvals. It is a small change that removes a lot of idle waiting between stages of the same piece of work.

What you get out of it

Handoffs stop waiting on someone to look
When a card reaches the review list, the reviewer is told. The gap between finished work and the next person starting shrinks from hours or a day to a few minutes.
Fewer status pings in chat
Teams often type 'ready for review' in chat after dragging a card. When the move itself triggers the notice, nobody has to double up, and the board becomes the only place that needs updating.
Quicker approvals and releases
Cards moving to Ready to publish or Ready for QA wake up the right people. Content and releases ship sooner because the approval step is no longer lost in a busy board.
No duplicate alerts for one card
Each move is remembered, so a card announced once does not fire again on the next check. You avoid the noise that makes people mute a notification channel. That keeps the channel useful and trusted.
A trail of when work changed hands
Because each notification is stamped with the time of the move, you can later check how long cards waited between stages, which is valuable evidence when improving a process. You can use them to improve the process over time.

How it works

What happens, step by step

Every 5 minutes, ClickRuntime checks your Trello board for cards that have moved between lists.
It keeps only cards moved into the list you care about, such as Ready for Review.
It skips cards it has already told you about.
You get an email with the card name and a link to open it.

Before it runs live

Connect Trello

What you get

RunsEvery 5 minutes

Get an email when a card is ready for reviewtoday, 9:00Succeeded

Email · Ready for reviewReady for review: Northwind landing page v3 trello.com/c/Rv8Lm1

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Trello steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

card_moved_to_list_alert.pyexample

from clickruntime import on_trigger, http, credentials, notify, state, report_fetched

BOARD_ID = "DESIGN_BOARD_ID"

def trello(method, path, **params):
    params.update(key=credentials.secret("TRELLO_API_KEY"), token=credentials.secret("TRELLO_TOKEN"))
    r = http.request(method, f"https://api.trello.com/1{path}", params=params)
    r.raise_for_status()
    return r.json()

@on_trigger
def run(event):
    params = {"filter": "updateCard:idList", "limit": 50}
    if state.get("since"):
        params["since"] = state.get("since")
    moves = trello("GET", f"/boards/{BOARD_ID}/actions", **params)
    report_fetched(len(moves))
    if not moves:
        return {"moved": 0}
    ready = [a for a in moves if a["data"]["listAfter"]["name"] == "Ready for Review"]
    for a in ready:
        card = a["data"]["card"]
        notify.email_me(f"Ready for review: {card['name']}", f"https://trello.com/c/{card['shortLink']}")
    state.set("since", moves[0]["id"])
    return {"ready": len(ready)}

FAQ

Common questions

How fast will I be told?

The board is checked every five minutes, so a notification usually arrives within five minutes of the card being moved. It is not instant like a webhook, but it is quick enough for review and handoff workflows.

Can it watch more than one list?

Yes. You can list several target lists, such as Ready for review and Blocked, and the notice will say which one the card moved into. Each list can also notify a different person or channel.

What if a card is moved out and back in?

A second move into the same list counts as a new event and sends another notification. That is usually what you want, since the card needs attention again, but it can be limited to the first arrival.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it checks. Checks that find nothing new and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Every 15 minutes