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ClickRuntime

Automate Trello

Keep your Trello boards up to date without dragging every card yourself. Form leads become cards, due dates get reminders, stale cards and new comments get flagged, and old Done cards are archived. Describe what you want to your AI assistant, check what it will do, and it keeps running with your laptop closed.

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Try asking

Create a ClickRuntime automation: give me a link my lead form can send entries to. Create a card in the New Leads list on my Sales board with the name as the title and the email, company and message in the description.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Ideas

What you can automate in Trello

Cards created from what comes in, reminders before things are due, alerts when cards move or go quiet, and boards that stay tidy and backed up. These are ready-made starting points. Anything else you can describe works too.
The moment it happens

Create Trello cards from form leads

Each lead or request from your form becomes a card in the right list, with the details in its description.

See how it works
Daily

Clear out cards labelled for removal

Each night cards with your removal label are archived, and you get a count by email.

See how it works
WeeklyAI

Get a weekly summary of your Trello board

Each Monday you get a short rundown of where everything stands, list by list.

See how it works
Every 15 minutes

Get a Slack reminder before a card is due

About an hour before a card is due, you get a reminder in Slack, once per card.

See how it works
On a schedule

Get a daily email of overdue and upcoming cards

Each morning one email lists overdue cards and cards due this week, board by board.

See how it works
The moment it happens

Post new Trello cards to Slack

As soon as a card is added to your list, your team sees its name and link in Slack.

See how it works
Daily

Archive old cards in your Done list

Cards that have sat in Done for two weeks are archived each night, and you get the list by email.

See how it works
Weekly

Get a weekly list of cards nobody has touched

Each Monday you see the open cards with no activity in two weeks, grouped by list.

See how it works
Weekly

Back up your Trello board every week

Each Sunday a full copy of your board, with cards, lists, checklists and comments, lands in your inbox.

See how it works
Every 5 minutes

Get Slack alerts for new Trello comments

When someone comments on a card, you see who said what within a few minutes.

See how it works
Every 5 minutes

Get an email when a card is ready for review

When a card reaches a key list, you hear about it within minutes, once per move.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Trello, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Trello automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what Trello should do in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

Every day, find Trello cards in the Doing list past their due date and move them to a Blocked list with a comment.

When an email with the label Task arrives in Gmail, create a Trello card in my Inbox list with the subject as the title and the body as the description.

Every Friday, add cards moved to Done this week to my Trello Log sheet in Google Sheets and post the count per member in #team on Slack.

Works with

Trello with the apps you already use

Trello shows where the work stands. Connecting it to your inbox, chat and spreadsheets turns incoming requests into cards and tells people when a card needs them.

Trello works with hundreds of other apps

Name any of them when you ask your assistant, and your automation connects them. Over 248 apps are ready to go, and anything with an API works too.

  • Notion
  • Asana
  • Jira
  • Linear
  • monday.com
  • GitHub
  • Microsoft Teams
  • Discord
  • Outlook
  • Google Calendar
  • Google Drive
  • Typeform
  • Google Forms
  • HubSpot
  • Zendesk
  • Telegram
  • Todoist
  • Confluence

Beyond chat

Have Trello work when you're not in the chat

Connecting Trello to ChatGPT or Claude lets you ask about it while you chat. ClickRuntime handles the part that should happen on its own: checks on a schedule and actions on each new event, set up from the same chat and running after you close it.

Setup

Connect Trello

You connect Trello with an API key and token from a Power-Up you create in your own account. The token lets automations read and change the boards you can access.

Trello

Project management

  1. In Trello, go to trello.com/apps/admin and create a new Power-Up.
  2. On its Trello Auth tab, generate a new API key.
  3. Click the Token link next to the key, choose Allow and copy the token.
  4. In the ClickRuntime dashboard, open Connections & secrets and save the API key and token as secrets for Trello.

Good to know

Trello limits that affect automations

  • The API key on its own is not secret, but the token gives read and write access to your boards, so keep it private.
  • Trello allows 100 requests per 10 seconds per token and 300 per 10 seconds per key, so automations working through big boards pace themselves.
  • Trello uses its own key and token, not an Atlassian API token.
  • Clean-up automations can archive cards instead of deleting them. Archived cards can be restored, deleted cards can't.

FAQ

Questions about automating Trello

What can ClickRuntime see and change in Trello?
The boards your token can access. It can read lists, cards, due dates, labels, checklists and comments, and create, move, archive or delete cards.
Does it react the moment a card is added?
It can. Trello can send events to an automation's link when something happens on a board, like a new card in a list. Other automations, such as comment or list-move alerts, check the board every few minutes.
Can it catch cards nobody has touched?
Yes. It looks at each card's last activity and can send you a weekly list of open cards with no activity for 14 days or more, grouped by list.
Will clean-up automations delete my cards?
Only if you ask for that. Archiving is the safer choice because you can restore archived cards, and you get an email listing what was changed.
Do I need AI for Trello automations?
No. Card creation, reminders, alerts, archiving and backups run without it. Board summaries use the AI that comes with every ClickRuntime plan, so you don't need your own AI key.
Is this a Trello connector for ChatGPT or Claude?
Not for chatting with Trello data. A chat connector lets your assistant read and change Trello while you're in the conversation. ClickRuntime is for the work that should happen without you: you set up an automation from the chat once, and it keeps running on a schedule or on each Trello event.

Related pages

Keep exploring

Tell your assistant what Trello should do

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