Every 15 minutes
Turn new rows in a sheet into Trello cards
Each new lead or client added to your sheet becomes a Trello card, and the card link is written back to the row.
- Runs
- Every 15 minutes
- Apps
- Google Sheets, Trello
- AI
- Not needed
- Access
- Sheets read+write (only the sheets you pick when connecting); Trello read+write
Send this to your assistant
Create a ClickRuntime automation: every 15 minutes, check my Leads sheet for new rows and create a Trello card for each with the name, company and notes, then write the card link back into the row.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
A small agency logs new leads in a Google Sheet, filled by a website form and by sales staff after calls. The team tracks actual work on a Trello board. Someone copies each new row into a card by hand, usually at the end of the day, and some leads slip through because nobody noticed a new row.
This automation watches the sheet and creates a Trello card for each new row within a quarter of an hour. The card link is added back to the row, so the sheet and the board always point to each other.
What you get out of it
No lead is left in the sheet
Every new row becomes a card, including the ones added late on a Friday. Follow-up starts from the board where the team already works.
No copying and pasting
Names, companies and notes are carried over exactly as they were entered. That removes typos and the half hour a day spent moving data by hand.
The sheet and board stay linked
The card link written back to the row lets anyone jump from the sheet to the card. You can see at a glance which rows have been picked up.
Cards are only created once
The automation remembers the last row it handled, so editing an old row does not create a duplicate. The board stays tidy as the sheet grows.
How it works
What happens, step by step
Every 15 minutes, ClickRuntime checks your sheet for rows added since the last check.
If there are none, it stops until the next check.
Each new row becomes a Trello card in your chosen list, with the row's details in the description.
The card link is written back into the row, and the last handled row is remembered so nothing is created twice.
Before it runs live
- Connect your Google Sheets account and pick the spreadsheets it may use
- Connect Trello
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Add an AI step, for example to summarize, sort or draft a reply
- Add another app, for example also send it to Slack
- Combine it with other Google Sheets and Trello steps into one automation
Under the hood
The code that runs this automation
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, http, state, report_fetched
SHEET_ID = "your-spreadsheet-id"
LIST_ID = "your-trello-list-id"
@on_trigger
def run(event):
sheets = build("sheets", "v4", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
last = state.get("last_row") or 1
rows = sheets.spreadsheets().values().get(spreadsheetId=SHEET_ID, range=f"Leads!A{last + 1}:D").execute().get("values", [])
report_fetched(len(rows))
if not rows:
return {"new": 0}
auth = {"key": credentials.secret("TRELLO_KEY"), "token": credentials.secret("TRELLO_TOKEN")}
for i, row in enumerate(rows, start=last + 1):
name, company, email, notes = (row + ["", "", "", ""])[:4]
card = http.post("https://api.trello.com/1/cards", params={**auth, "idList": LIST_ID, "name": f"{name} ({company})",
"desc": f"Email: {email}\n\n{notes}"}).json()
sheets.spreadsheets().values().update(spreadsheetId=SHEET_ID, range=f"Leads!E{i}", valueInputOption="RAW",
body={"values": [[card["shortUrl"]]]}).execute()
state.set("last_row", last + len(rows))
return {"new": len(rows)}FAQ
Common questions
Which columns are copied to the card?
Can different rows go to different Trello lists?
What if I sort or delete rows in the sheet?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
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Set up “Turn new rows in a sheet into Trello cards” from your assistant
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