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On a schedule

Send each person their due Airtable tasks in Slack every morning

Every weekday morning each teammate gets a Slack message listing their Airtable tasks due today or overdue.

Runs
On a schedule
Apps
Airtable, Slack
AI
Not needed
Access
Airtable read; Slack chat:write, users:read.email

Send this to your assistant

Create a ClickRuntime automation: every weekday at 8am, send each person a Slack DM with their Airtable tasks that are due today or overdue.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A small agency runs its projects from an Airtable base. Tasks have owners and due dates, but people only see them when they open the base, and the account lead spends Monday chasing things that slipped last week.

A personal list in Slack each morning puts the day's work in front of each person where they already are, without anyone sending reminders by hand.

What you get out of it

  • Nobody needs to chase

    The reminder comes from the base itself, so team leads stop sending nudges and nobody feels singled out.

  • Overdue work surfaces early

    Tasks past their date keep appearing every morning until they are done or moved, so they cannot be quietly forgotten.

  • Each person sees only their own list

    A direct message with only their tasks is more useful than a channel post listing everyone's work.

  • Your Airtable base stays the source of truth

    People update tasks in Airtable as before; the reminders always reflect the current due dates and owners.

How it works

What happens, step by step

  1. Every weekday at 8am ClickRuntime reads your Airtable tasks that are due today or overdue and not yet done.

  2. It groups the tasks by the person they are assigned to.

  3. It finds each person in Slack by their email address.

  4. Each person gets a direct message in Slack listing their tasks and due dates.

Before it runs live

  • Connect Airtable
  • Connect Slack, then invite the app to the channel (type /invite @ClickRuntime there)

What you get

RunsOn a schedule
Send each person their due Airtable tasks in Slack every morningtoday, 9:00Succeeded
Slack · Direct messageYour tasks for Tuesday: • Northwind homepage copy (due 2026-10-20) • Acme logo revisions (due 2026-10-17)

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Google Sheets
  • Combine it with other Airtable and Slack steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
daily_airtable_task_reminders_in_slack.pyexample
from datetime import date
from slack_sdk import WebClient
from clickruntime import on_trigger, credentials, http

BASE, TABLE = "appXXXXXXXXXXXXXX", "Tasks"

@on_trigger
def run(event):
    key = credentials.secret("AIRTABLE_API_KEY")
    formula = "AND({Status} != 'Done', IS_BEFORE({Due}, DATEADD(TODAY(), 1, 'days')))"
    recs = http.get(f"https://api.airtable.com/v0/{BASE}/{TABLE}", headers={"Authorization": f"Bearer {key}"},
                    params={"filterByFormula": formula}).json()["records"]
    by_person = {}
    for r in recs:
        f = r["fields"]
        if f.get("Assignee email"):
            by_person.setdefault(f["Assignee email"], []).append(f"• {f.get('Name')} (due {f.get('Due')})")
    slack = WebClient(token=credentials.connection("slack", "work"))
    sent, missing = 0, []
    for email, lines in by_person.items():
        try:
            uid = slack.users_lookupByEmail(email=email)["user"]["id"]
        except Exception:
            missing.append(email)
            continue
        slack.chat_postMessage(channel=uid, text=f"Your tasks for {date.today():%A}:\n" + "\n".join(lines))
        sent += 1
    return {"sent": sent, "no_slack_match": missing}

FAQ

Common questions

How does it know who each task belongs to?
It uses the email address in the assignee field and finds the Slack account with the same email. People whose email does not match are skipped and listed in the run result.
Can it skip tasks that are already done?
Yes. Tasks with a status of Done, or any status you name, are left out.
Does it send a message when someone has nothing due?
No. People with no tasks due today or overdue get no message that day.
What permissions does it need?
Airtable read; Slack chat:write, users:read.email. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Send each person their due Airtable tasks in Slack every morning” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.