On a schedule

Start the day with your Zoom meeting list

Each weekday morning you see the day's Zoom meetings with their join links.

Runs: On a schedule
Apps: Zoom
AI: Not needed
Access: meeting:read:admin

Send this to your assistant

Create a ClickRuntime automation: every weekday at 8am, email me my scheduled Zoom meetings for today with start times, topics and join links.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Calendars hold a mix of internal calls, customer demos and recurring check-ins, but the Zoom join links are scattered across invitations. A consultant with six calls on Tuesday opens the first one, scrambles to find the link for the next, and arrives two minutes late to a client. Missing a meeting or joining late leaves a poor impression, especially with prospects.

Each morning, your upcoming Zoom meetings are retrieved, and those scheduled for today are kept. An email lists each one with its start time, topic and join link in order. You open one message and see the entire day's calls, with links ready to click.

For people who spend their day moving between video calls. The list appears in order of start time, so the first meeting is always at the top.

What you get out of it

On time to every call
Links are one click away at the moment you need them. Nobody hunts through the inbox for an invitation while a client waits in the call, which is when a delay costs the most.
The day's load is clear
Seeing six meetings in a row tells you when there is no time for deep work. You can decline or reschedule what does not fit, while it is still early enough for others to adjust.
Preparation happens earlier
Reading the agenda in the morning prompts you to prepare for the demo at 2 p.m. Walking in with notes and the right documents open is better than improvising on the call.
Fewer double bookings noticed late
Overlapping meetings stand out in a list. You fix conflicts in the morning, not in the middle of the first call when two people are waiting for you. Fewer clashes reach the call.
Assistants and teams stay aligned
The same email can go to an assistant or a teammate who needs to know your schedule. They plan around your calls, and the question of whether you are free stops coming up.
A calmer start to the day
Knowing what the day holds before it begins reduces the sense of being swept along. You can plan breaks, prepare and decide what matters most among your calls. Planning is easier with the whole day in view.

How it works

What happens, step by step

Each weekday morning ClickRuntime fetches your upcoming Zoom meetings.
It keeps only the ones happening today and puts them in time order.
You get an email listing each meeting's start time, topic and join link. If there is nothing booked, the email tells you your calendar is clear.

Before it runs live

Connect Zoom

What you get

RunsOn a schedule

Start the day with your Zoom meeting listtoday, 9:00Succeeded

Email · Today's Zoom meetings09:30 UTC Northwind weekly sync https://zoom.us/j/81234567890

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Zoom steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_meetings_agenda.pyexample

from datetime import date
from clickruntime import on_trigger, credentials, http, notify

@on_trigger
def run(event):
    token = credentials.connection("zoom", "work")
    resp = http.get("https://api.zoom.us/v2/users/me/meetings",
                    params={"type": "upcoming", "page_size": 100},
                    headers={"Authorization": f"Bearer {token}"})
    resp.raise_for_status()
    today = date.today().isoformat()
    meetings = sorted((m for m in resp.json()["meetings"] if m.get("start_time", "").startswith(today)),
                      key=lambda m: m["start_time"])
    if not meetings:
        notify.email_me("No Zoom meetings today", "Your calendar is clear.")
        return {"meetings": 0}
    lines = [f"{m['start_time'][11:16]} UTC  {m['topic']}\n{m['join_url']}" for m in meetings]
    notify.email_me(f"Today's Zoom meetings ({len(meetings)})", "\n\n".join(lines))
    return {"meetings": len(meetings)}

FAQ

Common questions

Does it include meetings I did not create?

It lists meetings from your Zoom account's upcoming meetings, so those you host appear. Meetings you were only invited to by others on their accounts are not in Zoom's list for your account. Only meetings in your own Zoom account appear.

What time zone is used for today?

Your Zoom profile time zone decides which meetings count as today. If you travel, update your Zoom time zone, or the day boundary may shift from what you expect. Your Zoom profile time zone decides which meetings count as today.

Does it show recurring meetings?

Yes. Each occurrence scheduled for today appears with its start time and link. Recurring meetings with no fixed time are listed according to how Zoom reports them. Each occurrence of a recurring meeting is listed.

What permissions does it need?

meeting:read:admin. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a schedule