On a schedule

Get a monthly Zoom usage report

On the 1st you get last month's meetings, participants and meeting minutes for the account.

Runs: On a schedule
Apps: Zoom
AI: Not needed
Access: report:read:admin

Send this to your assistant

Create a ClickRuntime automation: on the 1st of each month, email me last month's Zoom usage: number of meetings, participants and total meeting minutes.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

An IT admin or operations lead is asked at budget time how much the company actually uses Zoom: how many meetings, how many participants, how many minutes. Zoom's dashboard has these numbers, but pulling a month's report and comparing with the previous one takes time. Without monthly records, license counts are decided by guesswork, and a plan upgrade or downgrade is argued without evidence.

On the first of each month, the daily usage report for last month is requested from Zoom. Meetings, participants and meeting minutes are summed and compared with the prior month, and an email shows both and the change. The totals give you a monthly record of how heavily Zoom is used.

Helpful for IT, finance and operations teams who own software spend. Month after month, the comparison turns a pile of numbers into a story about how the company works.

What you get out of it

License decisions rest on usage
If usage is flat and you pay for 100 licenses, a downgrade is possible. If it doubles, you plan an upgrade before limits start to bite and meetings begin to fail.
Month-over-month trends are visible
A rise in meeting minutes after a policy change or a drop after a holiday is clear. The report shows cause and effect, which is useful when someone asks whether remote work is changing.
Budget meetings are easier
Having numbers on hand lets you answer how much we use Zoom immediately. No last-minute report building, no guessing, and no discovering at renewal that the contract no longer fits.
Remote work patterns can be tracked
Participants and minutes show how much of the company relies on video. That informs decisions on office space, travel budgets and tools, with figures instead of impressions. Decisions rest on facts.
Capacity planning is possible
Sudden jumps in participants may signal large webinars or events that approach plan limits. You see them coming in the monthly figures and can talk to Zoom before they cause trouble.
Evidence for software review
When the annual software review arrives, you have twelve months of usage in your inbox. That makes renewal talks shorter and the outcome easier to defend. Month to month, the picture builds.

How it works

What happens, step by step

On the 1st of each month ClickRuntime fetches last month's daily usage from your Zoom account.
It adds up the meetings, participants and meeting minutes for the month.
It compares each total with the previous month's, which it saved from the last run.
You get an email with the three totals and how much each went up or down.

Before it runs live

Connect Zoom

What you get

RunsOn a schedule

Get a monthly Zoom usage reporttoday, 9:00Succeeded

Email · Zoom usage for September 2026Meetings: 412 (+38 vs prior month) Participants: 1,986 · Minutes: 24,530

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Zoom steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

monthly_zoom_usage_report.pyexample

from datetime import date, timedelta
from clickruntime import on_trigger, credentials, http, state, notify

@on_trigger
def run(event):
    end = date.today().replace(day=1) - timedelta(days=1)
    resp = http.get("https://api.zoom.us/v2/report/daily",
                    params={"year": end.year, "month": end.month},
                    headers={"Authorization": f"Bearer {credentials.connection('zoom', 'work')}"})
    resp.raise_for_status()
    days = resp.json()["dates"]
    totals = {k: sum(d[k] for d in days) for k in ("meetings", "participants", "meeting_minutes")}
    prev = state.get("last_month") or {}
    def line(k, label):
        diff = f" ({totals[k] - prev[k]:+,} vs prior month)" if k in prev else ""
        return f"{label}: {totals[k]:,}{diff}"
    notify.email_me(f"Zoom usage for {end:%B %Y}", "\n".join([
        line("meetings", "Meetings"), line("participants", "Participants"), line("meeting_minutes", "Minutes")]))
    state.set("last_month", totals)
    return totals

FAQ

Common questions

What does meeting minutes measure?

Zoom reports meeting minutes as the total time of meetings, and participant minutes as the time each attendee spent. The report uses the totals Zoom provides for the month. The report uses Zoom's totals for meetings and minutes.

Can I see usage by user?

The report summarizes account totals. A per-user breakdown would use Zoom's user-level reports, which could be added if you need to see who hosts the most meetings. User-level reports could be added if needed. The first run can also fetch the month before.

Does the first month have a comparison?

The comparison needs a previous month in the saved data. On the first run, it can fetch the month before as well, so the email already shows a change. The comparison needs a previous month in the data.

What permissions does it need?

report:read:admin. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a schedule