On a schedule

Get a first-day reminder for new starters

On the morning someone starts, you get their name so you can welcome them.

Runs: On a schedule
Apps: Rippling
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every weekday at 8am, email me the Rippling employees whose start date is today, with their manager and team.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A new hire's first day sets the tone for their time at the company, yet it often goes badly for simple reasons: the manager forgot the start date, the laptop was not ready, nobody greeted them at the door, or their first message in Slack went unanswered. Rippling holds the start date, but nobody checks it except HR.

On a schedule, ClickRuntime lists the workers in Rippling, keeps those whose start date is today, and emails you a reminder with the person's name, role and manager. The reminder reaches whoever is responsible for welcoming new people, at the start of that day.

It suits managers, office managers and people operations teams who want every new hire to be greeted properly, without relying on memory or a calendar reminder, so that nobody turns up to an empty welcome.

What you get out of it

New hires feel expected
Being greeted by name on the first morning shows the company was prepared. People who feel welcomed early tend to settle in faster and stay longer. That first impression is hard to repair later.
Managers do not forget the date
A start date entered weeks earlier is easy to lose track of. A reminder on the day gives the manager a moment to prepare a first conversation and a coffee. The reminder takes the guesswork out of day one.
Setup problems are caught
If the reminder reaches IT or the office manager, there is still time to check the laptop, access and desk. A problem found at 9am is better than one found at noon.
A consistent experience for everyone
Each person is welcomed the same way, whether they join on a busy Monday or a quiet Thursday. That fairness matters in growing teams. No one gets a worse welcome because of timing.
Remote starters are not forgotten
Someone joining from another city has no hallway to walk through. A reminder prompts a video call and a message in the team channel, so they are not left alone online.

How it works

What happens, step by step

Every weekday at 8am, ClickRuntime lists the workers in Rippling.
It keeps the people whose start date is today.
If anyone starts today, you get an email with each person's name, role, team and manager, so you can welcome them.

Before it runs live

Connect Rippling

What you get

RunsOn a schedule

Get a first-day reminder for new starterstoday, 9:00Succeeded

Email · 2 starting todayJordan Blake - Account Executive, Sales team, manager Robin Hale

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Rippling steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

first_day_reminder.pyexample

from datetime import date
from clickruntime import on_trigger, credentials, http, notify

def employees():
    resp = http.get("https://api.rippling.com/platform/api/employees",
                    headers={"Authorization": f"Bearer {credentials.secret('RIPPLING_API_TOKEN')}"},
                    params={"limit": 100})
    resp.raise_for_status()
    return resp.json()

@on_trigger
def run(event):
    staff = employees()
    names = {e["id"]: e["name"] for e in staff}
    today = [e for e in staff if e.get("startDate") == str(date.today())]
    if today:
        lines = [f"{e['name']} - {e.get('title')}, {e.get('department')} team, manager {names.get(e.get('manager'), '-')}"
                 for e in today]
        notify.email_me(f"{len(today)} starting today", "\n".join(lines))
    return {"starting": len(today)}

FAQ

Common questions

Who should receive the first-day reminder?

Whoever owns the welcome: often the hiring manager, an office manager or an HR partner. It can go to several people at once. Including the new hire's manager is the most common choice, since they have the most influence on that first day.

Which date does Rippling use for the start?

Rippling stores a start date on each worker record, entered during onboarding. The reminder compares it with today's date. If the date changes in Rippling, the reminder follows the new date automatically. Changes made in Rippling are picked up automatically.

Can it include details about the new hire?

Yes. The worker record includes the name, title, department and manager, and these can be shown in the email. Personal details such as home address or salary are not needed and should not be included.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Weekly