Weekly

Get a weekly list of upcoming starters

Every Monday you see who starts in the next two weeks, with time left to order equipment and set up accounts.

Runs: Weekly
Apps: Rippling
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every Monday at 9am, email me everyone in Rippling with a start date in the next 14 days, sorted by date, with their role and location.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Hiring managers, IT teams and office managers need to plan for people who start in the coming weeks: desks, laptops, accounts, welcome lunches, training schedules. The information lives in Rippling, and getting it means logging in, filtering workers by start date and writing it down. Plans are made from memory, and someone is inevitably surprised on a Monday.

Each week, ClickRuntime lists workers in Rippling, keeps those with a start date in the coming period and emails you a list with each person's name, role and start date. You receive it at the start of the week, which gives a few days to prepare before anyone arrives.

It is helpful for operations and people teams who prepare for new starters in batches, and for managers who want a heads-up each week.

What you get out of it

Preparation happens before day one
Seeing next week's starters in advance gives IT and facilities time to prepare. Equipment ordered on Monday arrives before a Thursday start, not after. Late equipment is the most common complaint from new starters.
Desk and space planning is easier
An office manager knowing how many people join next week can assign seats and plan for visitors. Surprises in the headcount are avoided. Last-minute reshuffling disappears. Visitors and seating can be handled early.
Managers get a heads-up
A manager sees that a new report joins on Wednesday and can plan projects and introductions. That beats finding out from a calendar invite the day before. That gives time to plan a proper first week.
One list for all teams
IT, finance and operations read the same list. Everyone prepares from consistent information, so no team works from an out-of-date spreadsheet. Nobody works from a stale spreadsheet. Everyone sees the same dates.
Batch starts are visible
When five people start on the same day, the list shows it. Group onboarding sessions and welcome events can be organized around real numbers. Group sessions need real numbers. Large cohorts are easy to overlook otherwise.

How it works

What happens, step by step

Every Monday, ClickRuntime lists the workers in Rippling.
It keeps the people starting in the next 14 days.
You get an email with each start date, name, role and location, with enough notice to order equipment and set up accounts.

Before it runs live

Connect Rippling

What you get

RunsWeekly

Get a weekly list of upcoming starterstoday, 9:00Succeeded

Email · Starting in the next 14 days2026-10-27 Sam Ortiz - Support Engineer, Austin 2026-11-03 Jordan Blake - Account Executive, remote

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Rippling steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

weekly_new_hires_digest.pyexample

from datetime import date, timedelta
from clickruntime import on_trigger, credentials, http, notify

def employees():
    resp = http.get("https://api.rippling.com/platform/api/employees",
                    headers={"Authorization": f"Bearer {credentials.secret('RIPPLING_API_TOKEN')}"},
                    params={"limit": 100})
    resp.raise_for_status()
    return resp.json()

@on_trigger
def run(event):
    start, end = str(date.today()), str(date.today() + timedelta(days=14))
    upcoming = sorted((e for e in employees() if start <= (e.get("startDate") or "") <= end),
                      key=lambda e: e["startDate"])
    lines = [f"{e['startDate']}  {e['name']} - {e.get('title')}, {(e.get('workLocation') or {}).get('city', 'remote')}"
             for e in upcoming]
    notify.email_me("Starting in the next 14 days", "\n".join(lines) or "Nobody is starting in the next two weeks.")
    return {"upcoming": len(lines)}

FAQ

Common questions

How far ahead does the list look?

By default it covers the next two weeks, so people starting soon appear before they arrive. You can set it to one week, a month or any other window. A longer window helps teams that order equipment with long lead times.

Does it include people who have already started?

No. It lists workers whose start date is in the future, so only upcoming arrivals appear. If you also want a recap of last week's starters, a second section for recent hires can be added to the same email.

Can I send it to several people?

Yes. The email can go to a group, such as HR, IT and office management. Each person receives the same list. Some teams send it to a shared mailbox so that new members are included without changing the setup.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (weekly). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a schedule