Every 5 minutes

Get Wix form submissions in Slack

A few minutes after someone fills in a form on your site, every field is in Slack.

Runs: Every 5 minutes
Apps: Wix
AI: Not needed
Access: Wix Forms read (key permission)

Send this to your assistant

Create a ClickRuntime automation: every 5 minutes, check my Wix site for new contact form submissions and post the name, email and message to #website-leads in Slack.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

The contact form on a Wix site is where a quote request, a job application or a complaint arrives, and Wix stores it in the dashboard's inbox. Unless someone opens it, nobody sees it. A form submitted on Friday evening may wait until Tuesday, and a customer who expected a reply in a day is already annoyed, or has gone to a competitor who replied the same hour.

Every five minutes the automation asks Wix for submissions created since the last check and posts each one to Slack with the fields the person filled in. The first run records what exists and posts nothing, so only new enquiries appear from then on.

It suits teams that live in Slack and want website enquiries in the same place as everything else.

What you get out of it

Replies within minutes, not days
Seeing the enquiry in Slack at once means someone can answer while the person is still on the site or thinking about it, which noticeably improves the chance they continue.
No dependence on one person's inbox
The whole team sees the submission, so a holiday or a sick day does not leave a form unanswered. Anyone online can pick it up and say so in the thread.
Conversation starts in the thread
Colleagues can discuss how to answer, who owns the lead and what to quote directly under the message, which keeps context in one place. A short thread beats a long email chain, and anyone joining later can see how it was handled.
All fields visible
The post lists the fields from the form, so you know the budget, location or product the person asked about before deciding who should reply. Picking the right person to answer is faster when the details are visible straight away.
Quiet forms are noticed too
If the channel goes silent for a week after a site change, that itself is information, a sign the form may be broken. You find out the same day, not when a customer mentions they tried to contact you and heard nothing.

How it works

What happens, step by step

Every 5 minutes, ClickRuntime checks your Wix site for form entries submitted since the last check.
It reads the fields each visitor filled in, such as name, email and message.
Each entry is posted to your #website-leads Slack channel, so you can reply quickly.

Before it runs live

Connect Wix

What you get

RunsEvery 5 minutes

Get Wix form submissions in Slacktoday, 9:00Succeeded

Slack · #website-leadsNew website enquiry from Lee Park <lee@northwind.example> > Do you offer group workshops for 12 people in November?

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Wix steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

new_form_submission_alert_wix.pyexample

from datetime import datetime, timezone
from clickruntime import on_trigger, credentials, http, state, notify, report_fetched

SITE_ID = "your-site-id"

@on_trigger
def run(event):
    since = state.get("since") or datetime.now(timezone.utc).isoformat()
    resp = http.post("https://www.wixapis.com/form-submission-service/v4/submissions/query",
                     headers={"Authorization": credentials.secret("WIX_API_KEY"), "wix-site-id": SITE_ID},
                     json={"query": {"filter": {"namespace": "wix.form_app.form", "_createdDate": {"$gt": since}},
                                     "sort": [{"fieldName": "_createdDate", "order": "ASC"}]}})
    resp.raise_for_status()
    subs = resp.json().get("submissions", [])
    report_fetched(len(subs))
    if not subs:
        return {"new": 0}
    for s in subs:
        f = s["submissions"]
        name = f"{f.get('first_name', '')} {f.get('last_name', '')}".strip() or "Someone"
        notify.slack(f"New website enquiry from {name} <{f.get('email', 'no email')}>\n> {f.get('message', '')[:400]}",
                     channel="#website-leads")
    state.set("since", subs[-1]["_createdDate"])
    return {"new": len(subs)}

FAQ

Common questions

How is this different from Wix's own notification emails?

Wix can email form submissions to the site owner. This posts them to a Slack channel the whole team sees, so it does not depend on one person's inbox. You can keep both if you like the extra copy.

Does it work with every form on the site?

It reads submissions from Wix Forms. If your site has several forms, each submission is posted with its form name, and you can ask for only particular forms to be reported. Mention which forms you care about.

Will I be flooded if the form gets spam?

Spam submissions would be posted like any other. If this becomes a problem, ask your AI assistant to add a filter, such as ignoring messages containing known spam phrases or links, or to add the AI triage version instead.

What permissions does it need?

Wix Forms read (key permission). Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it checks. Checks that find nothing new and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Every 5 minutes