Every 5 minutes

Post every Etsy sale to Slack for packing

Each new Etsy receipt appears in a Slack channel with the buyer and items, so whoever packs knows what to send.

Runs: Every 5 minutes
Apps: Etsy
AI: Not needed
Access: transactions_r

Send this to your assistant

Create a ClickRuntime automation: every 5 minutes, check my Etsy shop for new orders and post each one to #packing in Slack with the buyer name, items and quantities.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Etsy sellers who work with a partner, a small team or a packing helper need to know when something sells, and the Etsy app notifies only the account owner. The person who packs the boxes may not see that an order came in until the owner remembers to tell them, and a buyer who expects fast dispatch waits longer than necessary. For personalized items, where a customization note must be read before production starts, a missed order can mean making the wrong thing.

Every five minutes the automation fetches receipts created since its last check, skips any it has already posted and sends a message to Slack with the order details. The team sees each new sale in the channel they already use, and packing starts without anyone relaying the news.

Shops with more than one person involved, and sellers who want a visible sales feed for motivation, will benefit most.

What you get out of it

Packing starts without a relay
The packer sees the order in Slack the moment it arrives. There is no waiting for the owner to forward details, which shortens the time between purchase and dispatch, and keeps the shop owner free to handle other things.
Customization notes are not missed
For personalized items, the buyer's note needs to be read before anything is made. Posting the order in a shared channel puts that note in front of the person who will act on it, so nothing is made from the wrong instructions.
A shared sales feed lifts morale
Watching orders appear during the day gives a small team a sense of progress. It is especially motivating around launches, promotions and the busy holiday season, when a run of orders in a row is exactly what a small team wants to see.
Faster dispatch improves reviews
Buyers who receive their order quickly are likelier to leave a good review. Shortening the gap between sale and shipment is one of the simplest ways to improve your shop's reputation.
Each order posted once
Remembering which receipts were already posted means each sale appears a single time. Nobody has to wonder whether two messages refer to one order or two, and the channel stays a clean list of distinct sales.

How it works

What happens, step by step

Every 5 minutes, ClickRuntime checks your Etsy shop for new orders.
It skips any order it has already posted.
Each new order goes to your #packing Slack channel with the order number, buyer and items, so it can be packed right away.

Before it runs live

Connect Etsy

What you get

RunsEvery 5 minutes

Post every Etsy sale to Slack for packingtoday, 9:00Succeeded

Slack · #packing📦 New Etsy order #3184562901 for Dana Fox • 2× Hand-stamped brass keyring

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Etsy steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

new_order_to_slack_etsy.pyexample

import time
from clickruntime import on_trigger, credentials, http, state, notify, report_fetched

SHOP_ID = "12345678"

@on_trigger
def run(event):
    since = state.get("since") or int(time.time()) - 300
    resp = http.get(f"https://openapi.etsy.com/v3/application/shops/{SHOP_ID}/receipts",
                    params={"min_created": since, "sort_on": "created", "sort_order": "asc", "limit": 100},
                    headers={"x-api-key": credentials.secret("ETSY_API_KEY"),
                             "Authorization": f"Bearer {credentials.connection('etsy', 'shop')}"})
    resp.raise_for_status()
    seen = set(state.get("seen") or [])
    receipts = [r for r in resp.json()["results"] if r["receipt_id"] not in seen]
    report_fetched(len(receipts))
    if not receipts:
        return {"new": 0}
    for r in receipts:
        items = "\n".join(f"• {t['quantity']}× {t['title']}" for t in r["transactions"])
        notify.slack(f"📦 New Etsy order #{r['receipt_id']} for {r['name']}\n{items}", channel="#packing")
    state.set("seen", (list(seen) + [r["receipt_id"] for r in receipts])[-500:])
    state.set("since", receipts[-1]["create_timestamp"])
    return {"new": len(receipts)}

FAQ

Common questions

What details are included in the Slack message?

The post includes the order number, the items and quantities, the buyer's name and any message or customization note the buyer left. That is usually enough to start packing without opening Etsy, which is helpful for a helper who has no Etsy login.

Is the shipping address shown in the channel?

It can be, but many shops leave it out of a shared channel for privacy and look it up when printing the label. Tell your AI assistant which details you want visible and which to hold back.

How soon after a sale does the post appear?

The check runs every five minutes, so the post usually appears within five minutes of the sale. That is fast enough for same-day packing, though not instant, and the interval can be shortened if you want faster posts.

What permissions does it need?

transactions_r. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it checks. Checks that find nothing new and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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