On a schedule

Post a weekly reminder in a Webex space

Your team space gets the same reminder at the same time each week, without anyone setting an alarm.

Runs: On a schedule
Apps: Webex
AI: Not needed
Access: bot added to the space

Send this to your assistant

Create a ClickRuntime automation: every Monday at 9am, post 'Please submit your timesheets by Friday' in our Webex Ops space.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Every team has a task that nobody owns until someone remembers: submit timesheets, update the sprint board, send the Friday status. In Webex the reminder is usually a person typing into a space, and when that person is out, on holiday or simply busy, nothing is posted and the deadline passes without a word. The following Monday three people ask who was supposed to remind them.

On the schedule you choose, the automation posts a message into a Webex space. It can be plain text or an Adaptive Card with a heading and a link to the form or board, and it arrives from the same sender every week without anyone having to type it or remember the day.

It suits team leads, office managers and project coordinators with a fixed weekly or monthly rhythm.

What you get out of it

Deadlines stop depending on one person
The reminder goes out whether or not the usual sender is available. A holiday no longer means timesheets are late and payroll has to fix them by hand, or that a status report is skipped for a week.
Same wording, same link, every time
A reminder with the right link in it removes the follow-up question of where the form is. People click straight through and complete the task instead of asking the channel or guessing at an old bookmark.
Adaptive Cards make it stand out
A card with a title and a button is harder to scroll past than plain chatter in a busy space, which raises the share of people who act on the first message rather than on the third nudge.
Consistent timing builds habit
When the reminder arrives Thursday at 3 p.m. for months, people start finishing their updates before it appears. The reminder becomes background structure for the week instead of a nuisance.
Frees a manager from nagging
A scheduled post feels neutral, like a calendar alert. The manager avoids being the person who keeps chasing the team, which preserves goodwill for the conversations that genuinely need their voice.

How it works

What happens, step by step

At the day and time you choose each week, ClickRuntime starts the automation.
It posts your reminder, like "Please submit your timesheets by Friday", into your Webex space.
Nobody needs to remember or set an alarm.

Before it runs live

Connect Webex

What you get

RunsOn a schedule

Post a weekly reminder in a Webex spacetoday, 9:00Succeeded

Webex · OpsPlease submit your timesheets by Friday

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Webex steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

recurring_reminder_in_a_space.pyexample

from clickruntime import on_trigger, credentials, http

ROOM_ID = "Y2lzY29zcGFyazovL3VzL1JPT00vb3BzLXNwYWNl"  # Ops space

@on_trigger
def run(event):
    resp = http.post("https://webexapis.com/v1/messages",
                     headers={"Authorization": f"Bearer {credentials.secret('WEBEX_BOT_TOKEN')}"},
                     json={"roomId": ROOM_ID, "text": "Please submit your timesheets by Friday"})
    resp.raise_for_status()
    return {"message": resp.json()["id"]}

FAQ

Common questions

Which space does the reminder post to?

It posts to a Webex space you specify, which must be one the connected account or bot belongs to. You can choose a different space for each reminder, such as one for engineering and another for sales, and each can have its own schedule.

Can the reminder include a button or link?

Yes. An Adaptive Card can hold a title, short text and a button that opens a URL, for example your timesheet tool. Plain text with a link also works if you prefer something simpler that looks like a normal message from a person.

Can it run only on weekdays?

Yes. The schedule can be set to specific days, for example Thursday at 3 p.m. or the first Monday of the month, and in the time zone you want, so it does not post on weekends or on days that you exclude.

What permissions does it need?

bot added to the space. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens