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Every 15 minutes

Get a quick summary of every CV you receive

When a CV arrives by email, your hiring channel gets a short profile of the candidate.

Runs
Every 15 minutes
Apps
Gmail, Slack
AI
Yes, uses the built-in AI allowance
Access
Gmail gmail.readonly; Slack chat:write

Send this to your assistant

Create a ClickRuntime automation: when an email with a CV attached arrives at jobs@, summarise the candidate's experience and skills in a few lines and post it to #hiring.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

When a job is advertised, applications land in a shared Gmail inbox as PDFs, and a hiring manager has to open each one, scan two pages and decide whether it is worth a call. Fifty applications is half a day of reading. Strong candidates wait in the pile while the team gets to them, and some accept other offers before anyone replies.

Every 15 minutes new emails with a resume arrive with a PDF, the text is extracted and the built-in AI in ClickRuntime drafts a short candidate profile: role, years of experience, key skills and notable employers. The profile goes to the hiring channel in Slack with a link to the email, so the team can react together.

Recruiters at small companies, founders hiring their first employees and hiring managers handling many applicants will find it most helpful.

What you get out of it

  • Strong candidates are spotted early

    A profile in Slack within minutes lets the team flag a great applicant the same day, while they are still actively looking and before a competitor's offer lands. Speed is a real advantage in a competitive hiring market.

  • Screening time falls sharply

    Reading a five-line profile takes seconds, so most of the pile can be triaged in a coffee break and the manager spends real time only on promising people. That frees the manager's time for interviews and real conversations.

  • The whole hiring team sees applicants

    Posting profiles in a channel lets several people weigh in with a quick reaction, which makes decisions faster than forwarding PDFs back and forth. Collective judgment also reduces the risk of one person's blind spot.

  • Every applicant is treated alike

    The same summary format for each applicant reduces the tendency to favor resumes with attractive design, which supports fairer comparison of experience. A consistent format helps keep the early screening focused on substance.

  • No manual copying into a tracker

    The summary already contains the key facts, so the details move into your tracking sheet in a moment, with no retyping of names and employers. Fewer repetitive tasks also means fewer typing mistakes.

How it works

What happens, step by step

  1. Every 15 minutes, ClickRuntime checks Gmail for emails to your jobs address that have a PDF attached, skipping any it has already read.

  2. It opens the PDF and reads the text of the CV.

  3. AI writes a short profile of the candidate with their level, experience, key skills and past employers.

  4. The profile is posted to your #hiring Slack channel.

Before it runs live

  • Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
  • Connect Slack, then invite the app to the channel (type /invite @ClickRuntime there)

What you get

RunsEvery 15 minutes
Get a quick summary of every CV you receivetoday, 9:00Succeeded
Slack · #hiring📄 New CV from Alex Morgan Senior backend engineer, 7 years · Go, Postgres, AWS · ex-Northwind, Acme

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Change what the AI looks for, or how it writes the result
  • Add another app, for example also send it to Google Sheets
  • Combine it with other Gmail and Slack steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
resume_emails_summarised_to_slack.pyexample
import base64, io
from pypdf import PdfReader
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, state, ai, notify, report_fetched

@on_trigger
def run(event):
    gmail = build("gmail", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    seen = set(state.get("seen") or [])
    msgs = gmail.users().messages().list(userId="me", q="to:jobs@ has:attachment filename:pdf newer_than:2d").execute().get("messages", [])
    new = [m for m in msgs if m["id"] not in seen]
    report_fetched(len(new))
    if not new:
        return {"new": 0}
    for m in new:
        msg = gmail.users().messages().get(userId="me", id=m["id"]).execute()
        sender = next(h["value"] for h in msg["payload"]["headers"] if h["name"] == "From")
        part = next(p for p in msg["payload"]["parts"] if p.get("filename", "").lower().endswith(".pdf"))
        data = gmail.users().messages().attachments().get(userId="me", messageId=m["id"], id=part["body"]["attachmentId"]).execute()["data"]
        text = " ".join(page.extract_text() or "" for page in PdfReader(io.BytesIO(base64.urlsafe_b64decode(data))).pages)
        profile = ai.generate(text[:12000], max_output_tokens=250,
                              system="Summarise this CV in 4 short lines: current role, years of experience, key skills, notable employers.").text
        notify.slack(f"📄 New CV from {sender}\n{profile}", channel="#hiring")
    state.set("seen", [m["id"] for m in msgs])
    return {"summarised": len(new)}

FAQ

Common questions

What if the resume is a scanned image?
Text extraction works best on PDFs with real text. A scanned image may yield little or no text, in which case the profile will be sparse. Keep the link to the original email so someone can open the file.
Is candidate data kept anywhere?
The profile is posted to the Slack channel you choose, and the original stays in Gmail. Take care with channel membership, since resumes contain personal details, and use a private hiring channel. Restrict access accordingly.
Can it ignore emails that are not applications?
Yes. You can match on a label, a subject keyword such as application, or a specific hiring address, so only messages with a resume attached are processed and everything else is skipped. Everything else is skipped.
What permissions does it need?
Gmail gmail.readonly; Slack chat:write. Nothing else in your accounts is used.
Does it need AI?
Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.
How many runs does it use?
One run each time it checks. Checks that find nothing new and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Get a quick summary of every CV you receive” from your assistant

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