Every 15 minutes
Get a quick summary of every CV you receive
When a CV arrives by email, your hiring channel gets a short profile of the candidate.
- Runs
- Every 15 minutes
- Apps
- Gmail, Slack
- AI
- Yes, uses the built-in AI allowance
- Access
- Gmail gmail.readonly; Slack chat:write
Send this to your assistant
Create a ClickRuntime automation: when an email with a CV attached arrives at jobs@, summarise the candidate's experience and skills in a few lines and post it to #hiring.
First time? Adding ClickRuntime to your assistant takes about two minutes.
Why use it
Why teams use this automation
When a job is advertised, applications land in a shared Gmail inbox as PDFs, and a hiring manager has to open each one, scan two pages and decide whether it is worth a call. Fifty applications is half a day of reading. Strong candidates wait in the pile while the team gets to them, and some accept other offers before anyone replies.
Every 15 minutes new emails with a resume arrive with a PDF, the text is extracted and the built-in AI in ClickRuntime drafts a short candidate profile: role, years of experience, key skills and notable employers. The profile goes to the hiring channel in Slack with a link to the email, so the team can react together.
Recruiters at small companies, founders hiring their first employees and hiring managers handling many applicants will find it most helpful.
What you get out of it
Strong candidates are spotted early
A profile in Slack within minutes lets the team flag a great applicant the same day, while they are still actively looking and before a competitor's offer lands. Speed is a real advantage in a competitive hiring market.
Screening time falls sharply
Reading a five-line profile takes seconds, so most of the pile can be triaged in a coffee break and the manager spends real time only on promising people. That frees the manager's time for interviews and real conversations.
The whole hiring team sees applicants
Posting profiles in a channel lets several people weigh in with a quick reaction, which makes decisions faster than forwarding PDFs back and forth. Collective judgment also reduces the risk of one person's blind spot.
Every applicant is treated alike
The same summary format for each applicant reduces the tendency to favor resumes with attractive design, which supports fairer comparison of experience. A consistent format helps keep the early screening focused on substance.
No manual copying into a tracker
The summary already contains the key facts, so the details move into your tracking sheet in a moment, with no retyping of names and employers. Fewer repetitive tasks also means fewer typing mistakes.
How it works
What happens, step by step
Every 15 minutes, ClickRuntime checks Gmail for emails to your jobs address that have a PDF attached, skipping any it has already read.
It opens the PDF and reads the text of the CV.
AI writes a short profile of the candidate with their level, experience, key skills and past employers.
The profile is posted to your #hiring Slack channel.
Before it runs live
- Connect Google through your own Google app (a one-time, 10-minute setup), so it works with your own Gmail
- Connect Slack, then invite the app to the channel (type /invite @ClickRuntime there)
What you get
Build your own
Need it to work differently?
Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.
Changes you can ask for
- Act only on the items that match your own rules, and skip the rest
- Change what the AI looks for, or how it writes the result
- Add another app, for example also send it to Google Sheets
- Combine it with other Gmail and Slack steps into one automation
Under the hood
The code that runs this automation
import base64, io
from pypdf import PdfReader
from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, state, ai, notify, report_fetched
@on_trigger
def run(event):
gmail = build("gmail", "v1", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
seen = set(state.get("seen") or [])
msgs = gmail.users().messages().list(userId="me", q="to:jobs@ has:attachment filename:pdf newer_than:2d").execute().get("messages", [])
new = [m for m in msgs if m["id"] not in seen]
report_fetched(len(new))
if not new:
return {"new": 0}
for m in new:
msg = gmail.users().messages().get(userId="me", id=m["id"]).execute()
sender = next(h["value"] for h in msg["payload"]["headers"] if h["name"] == "From")
part = next(p for p in msg["payload"]["parts"] if p.get("filename", "").lower().endswith(".pdf"))
data = gmail.users().messages().attachments().get(userId="me", messageId=m["id"], id=part["body"]["attachmentId"]).execute()["data"]
text = " ".join(page.extract_text() or "" for page in PdfReader(io.BytesIO(base64.urlsafe_b64decode(data))).pages)
profile = ai.generate(text[:12000], max_output_tokens=250,
system="Summarise this CV in 4 short lines: current role, years of experience, key skills, notable employers.").text
notify.slack(f"📄 New CV from {sender}\n{profile}", channel="#hiring")
state.set("seen", [m["id"] for m in msgs])
return {"summarised": len(new)}FAQ
Common questions
What if the resume is a scanned image?
Is candidate data kept anywhere?
Can it ignore emails that are not applications?
What permissions does it need?
Does it need AI?
How many runs does it use?
Can I change how it works?
Related
You might also like
Get your important emails in Slack
New mail is sorted and labelled for you, and the urgent ones are posted to Slack with a one-line summary.
See how it worksDraft answers to RFP questionnaires
When an RFP arrives by email, answers are drafted from your company details and saved as a Gmail reply for you to check.
See how it worksSend support emails to your team in Slack
Every new support email is summarised with a priority and posted to your support channel.
See how it worksKeep exploring
Set up “Get a quick summary of every CV you receive” from your assistant
Copy the prompt above, or connect your assistant first. Free plan, no credit card.