Every 15 minutes

Screen CVs in Drive and post the shortlist to Slack

Every CV saved to your Candidates folder gets a score against the job and a short summary in your hiring channel.

Runs: Every 15 minutes
Apps: Google Drive, Slack
AI: Yes, uses the built-in AI allowance
Access: Drive read; Slack chat:write

Send this to your assistant

Create a ClickRuntime automation: when a CV appears in my Drive 'Candidates' folder, score it against the job description and post a short summary and score to #hiring.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A small team is hiring a support lead. Applications arrive by email, from a job board and from referrals, and someone saves each CV to a shared Drive folder. By Friday there are sixty files, and the hiring manager has opened a dozen. Good candidates wait a week for a reply and some accept other offers.

Scoring each CV against the job description as soon as it lands gives the team a first read within minutes. The hiring manager opens the strongest CVs first and the rest are still there to review, so nothing is rejected without a person looking.

What you get out of it

Strong candidates hear back sooner
A score in Slack shortly after a CV is saved means the best applicants can be contacted the same day. In a busy market, a fast reply often decides who accepts.
The whole team sees the pipeline
Posting to a shared channel lets interviewers and the hiring manager see who applied without asking for access to every file. Discussion happens in a thread under each candidate.
Every CV gets the same first read
Each CV is checked against the same job description, so the first pass does not depend on who opened it or how tired they were. People still make the decision.
No change to how CVs are collected
Anyone who already saves CVs to the folder keeps doing exactly that. There is no new form or applicant system to learn.

How it works

What happens, step by step

Every 15 minutes ClickRuntime checks your Candidates folder in Google Drive for new CVs.
It skips any CV it has already scored.
AI reads each new CV, compares it with your job description and writes a score with a two-line summary.
The candidate's name, score and summary are posted in your #hiring Slack channel with a link to the file.

Before it runs live

Connect Google Drive
Connect Slack, then invite the app to the channel (type /invite @ClickRuntime there)

What you get

RunsEvery 15 minutes

Screen CVs in Drive and post the shortlist to Slacktoday, 9:00Succeeded

Slack · #hiringPriya_N_CV.pdf: 8/10. Five years leading support at Northwind, strong Zendesk background.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Change what the AI looks for, or how it writes the result
Add another app, for example also send it to Google Sheets
Combine it with other Google Drive and Slack steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

resumes_in_drive_screened_results_to_slack.pyexample

from clickruntime import on_trigger, credentials, state, notify, ai, report_fetched, http

FOLDER_ID = "your-candidates-folder-id"
JOB = "Support lead: 3+ years customer support, Zendesk, team leadership."

@on_trigger
def run(event):
    h = {"Authorization": f"Bearer {credentials.connection('google', 'work')}"}
    seen = state.get("seen") or []
    files = http.get("https://www.googleapis.com/drive/v3/files", headers=h, params={
        "q": f"'{FOLDER_ID}' in parents and trashed=false", "fields": "files(id,name,webViewLink)"}).json()["files"]
    new = [f for f in files if f["id"] not in seen]
    report_fetched(len(new))
    if not new:
        return {"summary": "No new CVs"}
    for f in new:
        text = http.get(f"https://www.googleapis.com/drive/v3/files/{f['id']}/export", headers=h,
                        params={"mimeType": "text/plain"}).text[:6000]
        r = ai.generate(f"Job: {JOB}\n\nCV:\n{text}\n\nScore 1-10 and summarise in two lines.", max_output_tokens=150)
        notify.slack(f"*{f['name']}*\n{r.text.strip()}\n{f['webViewLink']}", channel="#hiring")
        seen.append(f["id"])
    state.set("seen", seen[-500:])
    return {"scored": len(new)}

FAQ

Common questions

Which file types can it read?

PDFs, Word documents and Google Docs saved in the folder. Scanned images of CVs with no text layer cannot be read reliably and are posted with a note asking for a manual look.

Where does the job description come from?

You keep it in a Google Doc or paste it into the automation. When the role changes, update the description and new CVs are scored against the new version.

Can I use one folder for several open roles?

Yes, if each role has its own subfolder. The automation scores each CV against the description that belongs to its subfolder and posts to the matching channel.

What permissions does it need?

Drive read; Slack chat:write. Nothing else in your accounts is used.

Does it need AI?

Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.

How many runs does it use?

One run each time it checks. Checks that find nothing new and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Every 15 minutesAI