Every 15 minutes

Summarise new Drive videos in Slack

Every video added to your Recordings folder gets a short written summary and link posted to your team's Slack channel.

Runs: Every 15 minutes
Apps: Google Drive, Slack
AI: Yes, uses the built-in AI allowance
Access: Drive read; Slack chat:write

Send this to your assistant

Create a ClickRuntime automation: when a new video lands in my Drive 'Recordings' folder, summarise it and post the summary and link to #team.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A product team records its demos, customer calls and internal walkthroughs and drops them into a shared Drive folder. Nobody has time to watch forty minutes of footage to find out whether it matters to them, so most recordings go unwatched and the same questions get asked again in Slack.

A short written summary next to the link lets each person decide in seconds whether to watch, skip, or jump to the part that concerns them. Teams that work across time zones use it so people who missed a session can still follow what was decided.

What you get out of it

People know what is in a recording without watching it
A few lines on the topics and decisions covered tell each teammate whether the video is worth their time. That saves hours across a team each week.
Recordings stop disappearing into a folder
Each upload is announced where the team already talks. Videos get found and used instead of sitting unopened in Drive.
Absent colleagues catch up quickly
Someone who was on leave or in another time zone can read the summary and reply in the thread with questions. Decisions made on a call reach everyone who needs them.
A searchable record in Slack
Because summaries are text, searching Slack finds the call where a topic came up. That is far quicker than scrubbing through video files months later.

How it works

What happens, step by step

Every 15 minutes ClickRuntime checks your Drive Recordings folder for new videos.
It skips any video it has already posted about.
For each new video, AI writes a short summary of the topics and decisions covered.
The summary and a link to the video are posted in your #team Slack channel.

Before it runs live

Connect Google Drive
Connect Slack, then invite the app to the channel (type /invite @ClickRuntime there)

What you get

RunsEvery 15 minutes

Summarise new Drive videos in Slacktoday, 9:00Succeeded

Slack · #teamNew recording: Northwind onboarding call. Covered SSO setup, agreed a pilot start on 3 March, open question on data export.

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Change what the AI looks for, or how it writes the result
Add another app, for example also send it to Google Sheets
Combine it with other Google Drive and Slack steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

video_uploads_summarised_to_slack.pyexample

from google.oauth2.credentials import Credentials
from googleapiclient.discovery import build
from clickruntime import on_trigger, credentials, state, notify, ai, report_fetched

FOLDER_ID = "your-recordings-folder-id"

@on_trigger
def run(event):
    drive = build("drive", "v3", credentials=Credentials(credentials.connection("google", "work")), cache_discovery=False)
    seen = set(state.get("seen") or [])
    files = drive.files().list(q=f"'{FOLDER_ID}' in parents and mimeType contains 'video/' and trashed=false",
                               fields="files(id,name,webViewLink,description)").execute().get("files", [])
    new = [f for f in files if f["id"] not in seen]
    report_fetched(len(new))
    if not new:
        return {"summary": "Nothing new"}
    for f in new:
        context = f.get("description") or f["name"]
        summary = ai.generate(f"Summarise this recording for the team in 3 bullet points:\n{context[:4000]}", max_output_tokens=300).text
        notify.slack(f"New recording: *{f['name']}*\n{summary}\n{f['webViewLink']}", channel="#team")
        seen.add(f["id"])
    state.set("seen", list(seen)[-500:])
    return {"posted": len(new)}

FAQ

Common questions

Which videos are included?

Any video file added to the folder you choose, such as MP4 or MOV recordings. Only new uploads are posted, so a folder full of old recordings does not flood the channel.

How long can a video be?

Typical meeting and demo recordings work well. Long recordings are summarised from their transcript, and the summary focuses on the main topics and decisions rather than every detail.

Can I post different folders to different channels?

Yes. You can set it up for several folders, each with its own channel, for example customer calls to #sales and internal demos to #product.

What permissions does it need?

Drive read; Slack chat:write. Nothing else in your accounts is used.

Does it need AI?

Yes. It uses ClickRuntime's built-in AI, so you don't need an OpenAI or Anthropic key. Every plan includes a monthly AI allowance.

How many runs does it use?

One run each time it checks. Checks that find nothing new and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

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