Daily

Hide far-off tasks until they're close

Tasks due weeks away stay out of sight and come back to their project three days before they're due.

Runs: Daily
Apps: Todoist
AI: Not needed
Access: read+write

Send this to your assistant

Create a ClickRuntime automation: every night at 11pm, move Todoist tasks due more than 3 days from now into my Snoozed project, and move them back to their original project once they're 3 days away.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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Why use it

Why teams use this automation

A Todoist project with tasks due in March, May and August looks the same in January as one with tasks due tomorrow. Quarterly filings, annual renewals and event preparation clutter the working view for months. People either stop looking at the project, and miss the near-term tasks, or they drown in it and lose focus.

Each day, this scans your tasks and moves anything with a due date more than three days away into a Snoozed project, remembering which project it came from. Tasks that come within three days are moved back to their original project, so they reappear right when you need to act.

It helps anyone with long-horizon commitments mixed in with daily work. The goal is a project view that shows what you can act on this week and nothing else, without losing track of the big dates ahead.

What you get out of it

Active projects show only what matters
With distant deadlines hidden, your working project views contain near-term tasks only. You scan a short list and act on it, instead of scrolling past items due next season. The project view finally matches how you work.
Nothing is forgotten while hidden
Snoozed tasks are not deleted or lost. They return to their original project three days before the due date, so an annual renewal still arrives well ahead of the deadline.
No manual shuffling of tasks
Moving dozens of future tasks in and out of a parking project by hand is tedious enough that nobody keeps it up. Doing it daily keeps the lists current without any effort.
Original structure is preserved
Because each task's home project is remembered, it comes back exactly where it belongs. Sections, labels and your project reports stay accurate after the round trip. Sections, labels and project reports stay accurate after the round trip.
Reduces overwhelm on planning days
A calmer list makes it easier to commit to a realistic day. Seeing twelve tasks instead of ninety helps you decide what to start, which improves follow-through. That improves how much of the plan you actually finish.

How it works

What happens, step by step

Every day, ClickRuntime looks through your Todoist tasks and their due dates.
Tasks that aren't due for a while are moved into a Snoozed project, out of your way.
When a snoozed task gets close to its due date, it is moved back to the project it came from.

Before it runs live

Connect Todoist

What you get

RunsDaily

Hide far-off tasks until they're closetoday, 9:00Succeeded

Todoist · SnoozedSnoozed 4 tasks · Moved back 2: "Renew Acme contract" → Work, "Book dentist" → Home

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Todoist steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

snooze_tasks_until_near_their_due_date.pyexample

from datetime import date, timedelta
from clickruntime import on_trigger, state, http, credentials

API = "https://api.todoist.com/api/v1"
SNOOZED = "6Jf8VQXxpwv56VQ8"  # your Snoozed project id

@on_trigger
def run(event):
    headers = {"Authorization": "Bearer " + credentials.connection("todoist", "main")}
    tasks = http.get(f"{API}/tasks", headers=headers, params={"limit": 200}).json()["results"]
    origin = state.get("origin") or {}
    cutoff = (date.today() + timedelta(days=3)).isoformat()
    moved_out = moved_back = 0
    for t in tasks:
        due = (t.get("due") or {}).get("date", "")[:10]
        if not due:
            continue
        if due > cutoff and t["project_id"] != SNOOZED:
            origin[t["id"]] = t["project_id"]
            http.post(f"{API}/tasks/{t['id']}/move", headers=headers, json={"project_id": SNOOZED})
            moved_out += 1
        elif due <= cutoff and t["project_id"] == SNOOZED and t["id"] in origin:
            http.post(f"{API}/tasks/{t['id']}/move", headers=headers, json={"project_id": origin.pop(t["id"])})
            moved_back += 1
    state.set("origin", origin)
    return {"snoozed": moved_out, "returned": moved_back}

FAQ

Common questions

Can I change the three-day window?

Yes, the number of days before a due date is a setting. If you need a week of lead time for things like tax prep or conference booking, ask for seven and approve the change when it is shown to you.

What happens to tasks with no due date?

They are ignored. The flow only moves tasks that have a due date, so undated tasks stay in whichever project they live in. Only dated items get snoozed and later returned. Add a due date to a task if you want it included in the snooze cycle.

What if I move a snoozed task manually?

If you move it out of the Snoozed project yourself, it is no longer managed there and stays where you put it. The remembered original project only matters for tasks still waiting in Snoozed. Change its due date if you want the flow to handle it again.

What permissions does it need?

read+write. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (daily). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Daily