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On a schedule

Get a Friday review of your week in Todoist

Friday afternoon brings a list of the week's completed tasks, day by day, without the projects you excluded.

Runs
On a schedule
Apps
Todoist
AI
Not needed
Access
read

Send this to your assistant

Create a ClickRuntime automation: every Friday at 4pm, email me all Todoist tasks I completed since Monday, grouped by day, leaving out my Personal and Shopping projects.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

The weekly review is the habit productivity writers swear by, yet it is hard to do honestly when you cannot recall what you finished. On Friday afternoon you stare at Todoist's completed view, a flat list sorted by time, with side projects mixed in with work. A team lead preparing a weekly update spends half an hour on reconstruction before writing a word.

Every Friday, this fetches the tasks you completed over the last seven days, excludes any projects you do not want in the report, groups what remains by day, and emails you the result. The review starts with a clean record of the week.

You can leave out personal projects so the email can be forwarded to your manager. It takes the dull gathering step out of the review so the thinking part can begin straight away.

What you get out of it

  • A review based on facts

    Reading what you actually completed, day by day, replaces guesswork. You can judge the week fairly and see whether your plan matched what really got done. You can also compare plan with reality quickly.

  • Easy to forward to your manager

    Excluding personal or private projects means the email is safe to share. A weekly update to a lead becomes one forward, with nothing sensitive to delete first. There is nothing private to delete before sending.

  • Reveals uneven weeks

    Grouping by day shows that Monday and Tuesday were heavy and Thursday was empty. That pattern helps you plan meetings and focus time better for the following week. It makes the case for protecting time on the slow days.

  • Saves the Friday reconstruction

    Half an hour of scrolling is replaced by an email waiting at the time you sit down. That time goes to planning next week, which is the part of the review that adds value.

  • Builds a record over the year

    Fifty-two weekly emails make a searchable archive for performance reviews and salary conversations, giving you specific completed work to point to rather than vague recollections. Those emails give you concrete evidence at review time.

How it works

What happens, step by step

  1. Every Friday at 4pm, ClickRuntime collects the Todoist tasks you completed in the past seven days.

  2. It leaves out any projects you chose to exclude.

  3. It groups the tasks by day, showing the project for each one.

  4. You get the review by email.

Before it runs live

  • Connect Todoist

What you get

RunsOn a schedule
Get a Friday review of your week in Todoisttoday, 9:00Succeeded
Email · Your week in TodoistTuesday ✓ Ship Acme pricing page (Work) ✓ Draft Q4 hiring plan (Work)

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Run it at a different time, more or less often, or only on weekdays
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Todoist steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
weekly_review_email.pyexample
from collections import defaultdict
from datetime import datetime, timedelta, timezone
from clickruntime import on_trigger, notify, http, credentials

API = "https://api.todoist.com/api/v1"
SKIP = {"Personal", "Shopping"}

@on_trigger
def run(event):
    headers = {"Authorization": "Bearer " + credentials.connection("todoist", "main")}
    now = datetime.now(timezone.utc)
    monday = (now - timedelta(days=now.weekday())).replace(hour=0, minute=0, second=0, microsecond=0)
    items = http.get(f"{API}/tasks/completed/by_completion_date", headers=headers, params={
        "since": monday.strftime("%Y-%m-%dT%H:%M:%SZ"), "until": now.strftime("%Y-%m-%dT%H:%M:%SZ"), "limit": 200,
    }).json()["items"]
    projects = {p["id"]: p["name"] for p in http.get(f"{API}/projects", headers=headers).json()["results"]}
    days = defaultdict(list)
    for t in items:
        if projects.get(t["project_id"]) in SKIP:
            continue
        day = datetime.fromisoformat(t["completed_at"].replace("Z", "+00:00")).strftime("%A")
        days[day].append(f"  ✓ {t['content']} ({projects.get(t['project_id'], 'Other')})")
    order = ["Monday", "Tuesday", "Wednesday", "Thursday", "Friday", "Saturday", "Sunday"]
    body = "\n\n".join(f"{d}\n" + "\n".join(days[d]) for d in order if days[d])
    notify.email_me("Your week in Todoist", body or "No completed tasks this week.")
    return {"completed": sum(len(v) for v in days.values())}

FAQ

Common questions

Which projects can I exclude?
Any of them. You name the projects to leave out, such as Personal or Home, and their completed tasks are filtered from the email. You can also ask for the reverse, listing only the one or two projects you want included.
Does the week run Monday to Friday or the last seven days?
It covers the last seven days up to the moment the email is sent, so a Friday run includes the previous Friday's afternoon through today. If you want strict Monday to Friday, say so and the date range can be set to match.
Are subtasks listed separately?
Completed subtasks are returned by Todoist as their own completed items, so they appear in the list alongside regular tasks. If you prefer to show only top-level tasks, ask for subtasks to be filtered out.
What permissions does it need?
read. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Get a Friday review of your week in Todoist” from your assistant

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