Weekly

Find candidates stuck in your Lever pipeline

Every Monday you get a list of active candidates with no activity in the last two weeks.

Runs: Weekly
Apps: Lever
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every Monday at 9am, email me the active Lever candidates with no interaction in the last 14 days, with their current stage and owner.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Every recruiting team has them: candidates who sat in Phone Screen for six weeks because a scheduling email was never answered, or applicants who were never rejected and still think they are under consideration. Lever shows them only if someone sorts by last activity. Stuck candidates hurt the employer brand, clutter reports and hide the real number of active opportunities.

Each week, ClickRuntime lists the active opportunities in Lever, checks the last interaction date on each one, and emails you the ones that have gone quiet for longer than the limit you set. The list gives the candidate, the role, the stage and how long the opportunity has been idle, so a quick decision can be made on each.

Recruiting leads can use it as a Friday cleanup routine. Running it weekly keeps each cleanup small enough to finish in one sitting.

What you get out of it

Candidates get an answer
Someone who applied a month ago and heard nothing remembers it. A prompt rejection or a follow-up is respectful and protects the way people talk about your company. Candidates who hear back, even with a no, think better of you.
Good candidates are not forgotten
Sometimes a strong person got stuck because of a missed hand-off. The weekly list gives them a second chance to be seen before they accept another offer. Sometimes a short note is all it takes to bring them back.
Pipeline numbers become honest
A pipeline full of dead opportunities makes hiring look healthier than it is. Cleaning it up gives leadership real figures on how many candidates are in play. Leadership then plans from numbers that mean something.
Slow stages are identified
If many candidates stall in the same stage, such as a take-home assessment, the list points to a process problem you can fix, rather than blaming individual recruiters. Fixing one slow step helps every future candidate.
Cleanup stops being a big project
A few minutes each week prevents the large quarterly pipeline purge that nobody has time for. The list arrives on its own, so the habit does not depend on someone remembering.

How it works

What happens, step by step

Every Monday, ClickRuntime lists the active candidates in your Lever pipeline.
It checks when each one was last touched.
You get an email listing everyone with no activity in the last 14 days, with their stage, owner and last activity date.

Before it runs live

Connect Lever

What you get

RunsWeekly

Find candidates stuck in your Lever pipelinetoday, 9:00Succeeded

Email · 6 Lever candidates idle for 14+ daysOla Nowak - Phone screen, owner Robin Hale, last touched 2026-09-29

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Lever steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

stale_candidates_cleanup_report.pyexample

import time
from clickruntime import on_trigger, credentials, http, notify

@on_trigger
def run(event):
    cutoff = (time.time() - 14 * 86400) * 1000
    auth = (credentials.secret("LEVER_API_KEY"), "")
    stale, offset = [], None
    while True:
        params = {"archived": "false", "expand": ["stage", "owner"], "limit": 100}
        if offset:
            params["offset"] = offset
        page = http.get("https://api.lever.co/v1/opportunities", auth=auth, params=params).json()
        stale += [o for o in page["data"] if o["lastInteractionAt"] < cutoff]
        if not page.get("hasNext"):
            break
        offset = page["next"]
    lines = [f"{o['name']} - {o['stage']['text']}, owner {(o.get('owner') or {}).get('name', 'none')}, "
             f"last touched {time.strftime('%Y-%m-%d', time.gmtime(o['lastInteractionAt'] / 1000))}" for o in stale]
    notify.email_me(f"{len(stale)} Lever candidates idle for 14+ days", "\n".join(lines) or "None")
    return {"stale": len(stale)}

FAQ

Common questions

How long counts as stale?

You decide. Fourteen days without any interaction is a common starting point for fast-moving roles, and thirty days for slower ones. The threshold applies to the last interaction date that Lever records on each opportunity. You choose which role or recruiter appears in each report, so the list stays relevant to its reader. Tell your assistant if you want the idle time shown in days or weeks.

Does it include archived candidates?

No. It only looks at active opportunities, because archived ones have already been resolved. The report therefore reflects the people who are still waiting on a decision from you. Archived candidates were closed out earlier and do not need attention again.

Can it be limited to certain roles or recruiters?

Yes. Opportunities carry their posting and owner, so the report can be filtered to one department or one recruiter. A separate email per recruiter is a common variation, so each person receives only their own stuck candidates.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (weekly). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens