On a schedule

Post who's out today to Slack

Every weekday morning your team sees who is on leave, so nobody waits on a reply that won't come.

Runs: On a schedule
Apps: BambooHR
AI: Not needed
Access: read (time off)

Send this to your assistant

Create a ClickRuntime automation: every weekday at 9am, get who's out today from BambooHR and post the names and return dates to #team in Slack.

Paste it into your assistant. It tells you what it will send or change before it runs live.

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First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

By 9 am on any given weekday, a few people are out: a vacation day, a doctor's appointment, a sick day. Colleagues find out the hard way. A designer pings a developer for an urgent review and waits an hour before learning the developer is on leave. A customer is told to expect a call back from someone who is away until Monday. In a team of forty, nobody has the whole picture without opening the HR calendar.

Each morning, ClickRuntime fetches the list of who is out today from BambooHR, formats the names with the dates of absence and posts it to a Slack channel. People can see at a glance who is unavailable before they send a message or plan a meeting.

It is useful for companies where teams depend on one another and nobody has time to check a shared calendar. Larger offices can post a different list for each location.

What you get out of it

Questions go to people who can answer
Knowing who is away prevents messages that sit unread and unanswered. Colleagues find the right backup immediately, and work continues without delay. Colleagues find the right backup immediately and work keeps moving.
Meetings are not scheduled around absent people
A glance at the morning post tells the organizer who cannot attend. Meetings can be moved before invitations go out, saving everyone's time. Meetings move before invitations are sent, saving everybody's time.
Customers get accurate expectations
Support and sales staff can promise realistic callbacks when they know who is out. Fewer promises are made that cannot be kept, which protects relationships. Fewer promises are made that cannot be kept, which protects relationships.
Cover is arranged before problems appear
Managers see absences first thing and can ask someone to pick up urgent tasks. It is easier than discovering a gap at 3 pm. That is easier than discovering a gap at three in the afternoon.
Nobody has to open the HR system
Employees do not need BambooHR access to see who is away. Leave information is shared at the level of names and dates, with no reasons or balances exposed. Employees need no HR login to see this.

How it works

What happens, step by step

Every weekday at 9am, ClickRuntime asks BambooHR who is out today.
It lists each person with the date they are back.
The list is posted to your Slack channel, so everyone knows who won't be replying.

Before it runs live

Connect BambooHR

What you get

RunsOn a schedule

Post who's out today to Slacktoday, 9:00Succeeded

Slack · #teamOut today: • Maya Lopez, back after 2026-10-21 • Chris Young, back after 2026-10-19

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other BambooHR steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

who_s_out_today.pyexample

from datetime import date
from clickruntime import on_trigger, credentials, http, notify

COMPANY = "northwind"

def bamboo(path, **params):
    resp = http.get(f"https://api.bamboohr.com/api/gateway.php/{COMPANY}/v1/{path}",
                    auth=(credentials.secret("BAMBOOHR_API_KEY"), "x"),
                    headers={"Accept": "application/json"}, params=params)
    resp.raise_for_status()
    return resp.json()

@on_trigger
def run(event):
    today = str(date.today())
    out = [e for e in bamboo("time_off/whos_out/", start=today, end=today) if e["type"] == "timeOff"]
    if not out:
        notify.slack("Everyone's in today.", channel="#team")
    else:
        lines = [f"• {e['name']}, back after {e['end']}" for e in out]
        notify.slack("Out today:\n" + "\n".join(lines), channel="#team")
    return {"out": len(out)}

FAQ

Common questions

Does it show the reason for the absence?

No. It shows names and dates only, as BambooHR provides them in the who's out list. Reasons such as sick leave stay private, and you can choose to show just first names if you want the post to be even more discreet.

What happens on a day when nobody is out?

The flow can post a short message saying nobody is out, or skip posting altogether. Some teams like the confirmation that everyone is available, while others prefer the channel to stay quiet unless there is something to report.

Does it include public holidays?

BambooHR can include company holidays in the who's out data if they are set up in the system. Teams across countries often use that to see local holidays together with personal leave, so nobody is surprised by a day off abroad.

What permissions does it need?

read (time off). Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (on a schedule). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Weekly