Weekly

Get this week's work anniversaries by email

Each Monday you know whose anniversary is coming, in time to say something.

Runs: Weekly
Apps: BambooHR
AI: Not needed
Access: read

Send this to your assistant

Create a ClickRuntime automation: every Monday at 8am, email me everyone in BambooHR whose work anniversary falls this week, with how many years they've been here.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Recognition of work anniversaries and birthdays costs little and matters more than most managers expect, but it depends on someone remembering. HR keeps the dates in BambooHR, and the manager of a 25-person team keeps a mental list that is always out of date. A person who completes five years at the company gets no acknowledgment, while the person who joined last month is noticed. People talk about this kind of oversight, and it affects retention.

Each week, ClickRuntime fetches your BambooHR employee directory with hire dates and birthdays, picks out those that fall in the coming week and emails you a list. You receive names, dates and years of service, so you can prepare a card, a message or a small gift.

It is a good fit for managers and office teams that want recognition to happen without a shared spreadsheet. Office managers who buy cards and small gifts usually take over the email.

What you get out of it

Milestones are acknowledged on time
Five and ten year anniversaries are rare and meaningful. A reminder a week in advance lets you plan something thoughtful instead of apologizing for forgetting. The gesture is thoughtful instead of apologetic.
Recognition feels consistent across the team
When everyone is on the list, nobody is overlooked. Consistency matters more to people than the size of the gesture, and it reduces quiet resentment. Consistency matters to people more than size.
Retention benefits from small signals
Employees who feel noticed are more likely to stay. A short personal message on an anniversary costs minutes and shows that the company keeps track of people, not just output.
Planning ahead beats last-minute scrambling
Knowing the dates a week early gives time to order a card, set a calendar reminder or coordinate a team message. Gifts and notes do not turn into rushed afterthoughts.
No separate list to maintain
The dates come from the HR system, which is already kept current. You never need to ask for a spreadsheet or update one when someone joins or leaves. The data stays current without extra effort.

How it works

What happens, step by step

Every Monday, ClickRuntime reads your BambooHR directory with everyone's hire date.
It finds the people whose work anniversary falls this week.
You get an email listing each day, the person and how many years they have been with you.

Before it runs live

Connect BambooHR

What you get

RunsWeekly

Get this week's work anniversaries by emailtoday, 9:00Succeeded

Email · Work anniversaries this weekTue 21 Oct: Maya Lopez, 3 years Fri 24 Oct: Chris Young, 1 year

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Run it at a different time, more or less often, or only on weekdays
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other BambooHR steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

work_anniversaries_and_birthdays_reminder.pyexample

from datetime import date, timedelta
from clickruntime import on_trigger, credentials, http, notify

COMPANY = "northwind"

@on_trigger
def run(event):
    resp = http.post(f"https://api.bamboohr.com/api/gateway.php/{COMPANY}/v1/reports/custom",
                     auth=(credentials.secret("BAMBOOHR_API_KEY"), "x"), params={"format": "JSON"},
                     headers={"Accept": "application/json"},
                     json={"fields": ["displayName", "hireDate", "status"]})
    resp.raise_for_status()
    monday = date.today() - timedelta(days=date.today().weekday())
    week = {(monday + timedelta(days=i)).strftime("%m-%d"): monday + timedelta(days=i) for i in range(7)}
    lines = []
    for e in resp.json()["employees"]:
        hired = e.get("hireDate") or ""
        if e.get("status") == "Active" and hired[5:] in week and int(hired[:4]) < monday.year:
            years = week[hired[5:]].year - int(hired[:4])
            lines.append(f"{week[hired[5:]]:%a %d %b}: {e['displayName']}, {years} year{'s' * (years > 1)}")
    if lines:
        notify.email_me("Work anniversaries this week", "\n".join(sorted(lines)))
    return {"anniversaries": len(lines)}

FAQ

Common questions

Does it show people's age?

No. Only the month and day of birthdays are used, and the year is left out, so the email never reveals anyone's age. BambooHR also lets employees hide their birthday, and those who do will not be listed.

Which week does it cover?

The email lists dates in the upcoming seven days from the day it is sent. If it arrives on Monday morning, it covers that Monday through the following Sunday, and you can move delivery to Friday to prepare for the next week.

Can it go to someone other than me?

Yes. It can be sent to an office manager or an HR coordinator who organizes cards and gifts, or to a team channel if your culture is public about it. Tell your AI assistant who should receive it and approve the change.

What permissions does it need?

read. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it runs (weekly). Checks that find nothing to do and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

On a schedule