Collects as they arrive, acts daily

Get yesterday's Fillout submissions in one email

Instead of a stream of notifications, you get one morning email with every entry from the day before.

Runs: Collects as they arrive, acts daily
Apps: Fillout
AI: Not needed
Access: key

Send this to your assistant

Create a ClickRuntime automation: collect every submission to my Fillout "Volunteer sign-up" form, and at 8am each day email me a list of yesterday's entries with names, emails and availability.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

A form that gets forty responses a day is a tool for the whole team, but an inbox that receives one email per submission becomes background noise. Sales leads sit unread between newsletters, a support request is missed, and the manager responsible for the form never sees the overall picture. Opening the Fillout dashboard each day to scan entries is the sort of task that gets dropped on busy mornings. Entries pile up faster than anyone reads them.

As each Fillout submission arrives, ClickRuntime stores it. At 08:00 every day it compiles everything received since the last digest into one email, sends it, and clears the stored list so the next day begins fresh.

This works well for contact forms, applications and registrations where timing within a few hours is fine.

What you get out of it

Review submissions in one sitting
A single morning email lets you read everything in a few minutes. Batching is much faster than switching between a dozen separate notifications spread across the day. That makes follow-up faster, since nothing is skimmed or skipped. The signal from real customers stays easy to find among everything else.
Keep your inbox clear
Instead of forty individual alerts, you receive one message. Important emails from customers and colleagues are no longer buried under automated form notifications. Spotting them early lets you act before they become a bigger problem.
Notice overall patterns
Seeing a whole day's entries together shows trends, like many questions about one product or a sudden rise in sign-ups from one source. Single emails hide these patterns. That record is useful when questions come up weeks later.
Create a daily record
Each digest is a dated list of what came in. If someone asks whether a person applied on Tuesday, you can search the digest instead of the form's dashboard. Sorting by date is trivial.
Share easily with a team
The digest can go to several people at once, such as sales and support. Everyone starts the day with the same picture of new submissions and none of them has to log in.

How it works

What happens, step by step

Each time someone submits your Fillout form, ClickRuntime stores the entry instead of notifying you.
Every morning at 8, it gathers everything stored from the day before.
You get one email listing each submission with its key details.
The stored entries are then cleared, so each one appears in only one digest.

Before it runs live

Connect Fillout
Paste your automation's link into the other app's webhook settings

What you get

RunsCollects as they arrive, acts daily

Get yesterday's Fillout submissions in one emailtoday, 9:00Succeeded

Email · 3 volunteer sign-ups yesterday- Ana Silva <ana@example.org>: Saturday mornings - Tom Reed <tom@example.org>: Weekday evenings

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Fillout steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

daily_submissions_digest.pyexample

from clickruntime import on_event, on_trigger, state, notify

@on_event
def remember(event):
    sub = (event.json or {}).get("submission", {})
    a = {q["name"].lower(): q.get("value") for q in sub.get("questions", [])}
    pending = state.get("pending") or []
    pending.append({"name": a.get("name"), "email": a.get("email"), "availability": a.get("availability")})
    state.set("pending", pending)
    return {"stored": len(pending)}

@on_trigger
def send(event):
    pending = state.get("pending") or []
    if pending:
        lines = [f"- {p['name']} <{p['email']}>: {p['availability']}" for p in pending]
        notify.email_me(f"{len(pending)} volunteer sign-ups yesterday", "\n".join(lines))
    state.set("pending", [])
    return {"sent": len(pending)}

FAQ

Common questions

What if no one submits the form?

On a day with no submissions, the run can skip sending an email, or send a short note saying nothing came in. Many people prefer the second option because it confirms the digest is working. Time zones are handled for you.

Can I change the 08:00 delivery time?

Yes. Choose any hour and time zone, and the digest will compile everything received since the previous one. Teams that work across offices often pick a time that suits the people reading it. Choose the hour that suits whoever reads it.

Are file uploads included in the digest?

Answers that include uploaded files are listed with a link to the file as provided by Fillout. The files themselves are not attached to the email, which keeps messages small and avoids sending sensitive documents by email.

What permissions does it need?

key. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run each time it checks. Checks that find nothing new and stop right away aren't counted.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens