The moment it happens

Get new Fillout submissions in your inbox

Each entry shows up as an email listing every question and the answer given.

Runs: The moment it happens
Apps: Fillout
AI: Not needed
Access: key

Send this to your assistant

Create a ClickRuntime automation: email me each new submission to my Fillout "Request a quote" form, with the company name and budget at the top.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

When a prospect fills in a quote request or a candidate submits an application, the first few hours decide whether you win the business. If the only record is a row in a Fillout dashboard, nobody sees the submission until someone logs in, often the next day. By then the prospect has contacted two competitors, and the speed advantage of an online form has disappeared. Speed is the one advantage a small business can control.

When Fillout sends its webhook for a new submission, ClickRuntime receives the payload at once, formats each question with its answer in readable order, and emails it to you. The email arrives within moments of the submission, with the full content in the body.

It is the right choice for small teams that want an instant notification without a separate CRM.

What you get out of it

Respond before competitors do
A prospect who is emailed back within the hour is far more likely to proceed. The immediate email puts you first in line, ahead of competitors who check their forms once a day. A quick scan on the go is often enough to prioritize the day.
Read answers without logging in
The email lists each question and its answer, so you can judge a lead from your phone. You decide whether to call right away without opening a dashboard. It acts as a simple backup of every enquiry you ever received.
Keep a copy in your own mailbox
Submissions arrive in an inbox you control and can search. If the form tool changes or access is lost, the history of enquiries is still available in your email. That keeps inboxes tidy for people who do not handle that type of request.
Route to the right person
Different forms can email different people, such as sales for quotes and HR for applications. Each person receives only what they need to act on. A clean list of real enquiries is easier to follow up on.
Spot spam and test entries quickly
Reading submissions as they arrive makes spam obvious. You can adjust the form's questions or add a field to block it before it wastes more of your time. That makes your follow-up list cleaner.

How it works

What happens, step by step

When someone submits your Fillout form, Fillout sends it to ClickRuntime straight away.
ClickRuntime lays out every question with the answer given.
You get an email with the full submission and the key details, such as company and budget, in the subject line.

Before it runs live

Connect Fillout
Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens

Get new Fillout submissions in your inboxjust nowSucceeded

Email · Quote request: Northwind Traders ($10k-25k)Company: Northwind Traders Budget: $10k-25k Name: Alex Kim Project: New booking site

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Fillout steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

email_me_new_submissions_fillout.pyexample

from clickruntime import on_event, notify

@on_event
def handle(event):
    sub = (event.json or {}).get("submission", {})
    answers = {q["name"]: q.get("value") for q in sub.get("questions", [])}
    company = answers.pop("Company name", None) or "Unknown company"
    budget = answers.pop("Budget", None) or "not given"
    body = f"Company: {company}\nBudget: {budget}\n\n" + "\n".join(
        f"{k}: {v}" for k, v in answers.items() if v not in (None, "", []))
    notify.email_me(f"Quote request: {company} ({budget})", body)
    return {"submission": sub.get("submissionId")}

FAQ

Common questions

Does the email include every question?

Yes, each question and the answer given are listed in the order they appear in the form. Unanswered optional questions can be left out to keep the email short and easy to read. Layout follows the form.

Can I send the email to more than one person?

Yes. List several addresses, or use a different recipient depending on an answer, such as sending enquiries about one service to a specific team member. The rule is simple and based on a form field.

What happens if the webhook fails to arrive?

Fillout retries failed deliveries for a period, and the ClickRuntime dashboard logs every incoming call, so you can see whether a submission was received. A missing email therefore points to a form setting rather than lost data.

What permissions does it need?

key. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run for each event the app sends.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens