The moment it happens

Ping Slack for every Fillout submission

A short alert lands in your channel the moment someone fills in your form, so a teammate can pick it up.

Runs: The moment it happens
Apps: Fillout
AI: Not needed
Access: key

Send this to your assistant

Create a ClickRuntime automation: when my Fillout "Book a demo" form gets a submission, post the person's name, company and preferred time to #sales in Slack.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Add to ChatGPT Add to Claude

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Teams that live in Slack rarely look at form dashboards. A new Fillout entry from a customer, a volunteer sign-up or a bug report can sit unseen for a day, because the form tool is one more place to check. The person who could respond is already in the channel, but nothing there tells them anything has arrived. That delay is a poor experience for the person who wrote in.

When Fillout sends its webhook, ClickRuntime receives the new submission, summarizes the answers into a short, readable message, and posts it in the Slack channel you choose. The message appears within moments, so the team can react while the person is still at their desk.

It works well for support forms, event registrations and internal request forms where a quick human reply matters.

What you get out of it

Make form entries visible to everyone
A channel post lets the whole team see a submission. Someone available can claim it with an emoji or a reply, so nothing waits for one person to log in. A short wait feels much more attentive.
Respond in chat speed
Chat is where quick decisions happen. A submission that appears as a message gets a reply in minutes, rather than waiting for the next time someone checks the form. That context saves time when someone returns to a similar case weeks later.
Create a shared record of requests
The channel history shows what came in and who handled it. New teammates can scroll back to see the sort of requests the team receives. Nothing important gets lost between a message and an inbox.
Triage together
Colleagues can discuss a submission in a thread beneath the message. Questions, decisions and the final answer stay attached to the original request. One less manual task each week, and one less chance to forget it.
Cut email forwarding
Without the channel post, someone forwards each submission by email. Posting directly removes that manual step and avoids the delays and missed messages that come with it. Small savings repeat every week.

How it works

What happens, step by step

When someone submits your Fillout form, the entry reaches ClickRuntime straight away.
It picks out the essentials, such as who they are, their company and their preferred time.
A short alert goes to your Slack channel so a teammate can pick it up.

Before it runs live

Connect Fillout
Paste your automation's link into the other app's webhook settings

What you get

RunsThe moment it happens

Ping Slack for every Fillout submissionjust nowSucceeded

Slack · #salesDemo request: Jo Rivera from Acme Logistics Preferred time: Tue 21 Oct, 14:00

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.

Your own rules
Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.
Any number of apps
One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.
AI where it helps
Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.
On a schedule or on each event
Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

Act only on the items that match your own rules, and skip the rest
Add an AI step, for example to summarize, sort or draft a reply
Add another app, for example also send it to Slack
Combine it with other Fillout steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.

slack_whatsapp_style_alert_for_new_submissions.pyexample

from clickruntime import on_event, notify

@on_event
def handle(event):
    sub = (event.json or {}).get("submission", {})
    a = {q["name"].lower(): q.get("value") for q in sub.get("questions", [])}
    notify.slack(f"Demo request: {a.get('name')} from {a.get('company')}\n"
                 f"Preferred time: {a.get('preferred time') or 'any'}", channel="#sales")
    return {"submission": sub.get("submissionId")}

FAQ

Common questions

What does the Slack message look like?

It lists the form name and a short summary of the answers, such as the person's name, topic and message, with the long text trimmed. A link back to the full submission can be added.

Can I post to different channels depending on the answer?

Yes. For instance, bug reports can go to an engineering channel and billing questions to a finance channel, based on a dropdown answer in the form. Ask for the rule you want and the flow routes accordingly.

Is this connected to WhatsApp?

The name refers to the quick, chat-style feel of the alert. It posts to Slack, not WhatsApp. If you want a message on another channel, such as email or Teams, the same webhook can feed that destination.

What permissions does it need?

key. Nothing else in your accounts is used.

Does it need AI?

No. It runs without AI, so it doesn't use your plan's AI allowance.

How many runs does it use?

One run for each event the app sends.

Can I change how it works?

Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

The moment it happens