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ClickRuntime

Automate Fillout

Fillout powers lead forms, quizzes and booking requests, and each submission is a task for someone. Send entries to your inbox, alert a Slack channel as they land, or collect a day's worth into one morning email. Describe what you want to your AI assistant, check what it will do, and it keeps running.

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Try asking

Create a ClickRuntime automation: email me each new submission to my Fillout "Request a quote" form, with the company name and budget at the top.

Paste it into your assistant. It tells you what it will send or change before it runs live.

Ideas

What you can automate in Fillout

Instant notice of each new entry by email or Slack, or one calm morning roundup of everything that came in yesterday. These are ready-made starting points. Anything else you can describe works too.
The moment it happens

Get new Fillout submissions in your inbox

Each entry shows up as an email listing every question and the answer given.

See how it works
The moment it happens

Ping Slack for every Fillout submission

A short alert lands in your channel the moment someone fills in your form, so a teammate can pick it up.

See how it works
Collects as they arrive, acts daily

Get yesterday's Fillout submissions in one email

Instead of a stream of notifications, you get one morning email with every entry from the day before.

See how it works Your own logic

Any other automation you can describe in words

Your own rules, schedule and AI steps with Fillout, plus any other app. Describe it and your assistant builds it.

See how to build your own

Build your own

Build any Fillout automation you can describe

The ideas above are ready-made starting points, not a fixed list. Describe what Fillout should do in your own words, with your conditions, other apps or an AI step, and your assistant writes it, tests it and runs it on ClickRuntime.

  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

For example, ask your assistant

When a Fillout lead form is submitted, have AI judge whether the company is a fit based on size and budget, and only send me fits.

When someone submits my Fillout quiz, add their answers and score to Google Sheets and highlight anyone scoring above 80.

When a Fillout booking request comes in, create a HubSpot contact, add the requested slot to Google Calendar as a tentative event, and send them a Gmail confirmation.

Beyond chat

Have Fillout work when you're not in the chat

Connecting Fillout to ChatGPT or Claude lets you ask about it while you chat. ClickRuntime handles the part that should happen on its own: checks on a schedule and actions on each new event, set up from the same chat and running after you close it.

Setup

Connect Fillout

Fillout connects with an API key from the Developer section of your Fillout account settings.

Fillout

Forms & surveys

  1. In Fillout, open Account settings and go to Developer.
  2. Click Create new API key and copy it.
  3. If you're on a self-hosted or regional account, also note the API URL shown on that Developer page.
  4. In the ClickRuntime dashboard, open Connections & secrets and save the key as a secret for Fillout.

Good to know

Fillout limits that affect automations

  • Each Fillout API key can make 5 requests per second. Forwarding submissions stays well under that.
  • Self-hosted and regional Fillout accounts use a different API URL, listed on the Developer page. Use that one, or calls won't reach your account.
  • Submissions arrive by webhook, so alerts go out as soon as someone submits, and a daily digest can gather them through the day.

FAQ

Questions about automating Fillout

What does ClickRuntime do with my Fillout key?
It uses it to receive and read your form submissions. The automations here forward or compile entries; they don't change your forms.
Can I get one email a day instead of one per submission?
Yes. The daily digest saves each submission as it arrives and sends you a single list of yesterday's entries each morning.
My Fillout account is regional. Does it still work?
Yes. Use the API URL shown on your Developer settings page when you connect, since regional and self-hosted accounts don't use the standard address.
Is there a rate limit?
5 requests per second per key. Handling submissions one by one doesn't come close to it.
Is AI involved?
Not in these automations. If you ask for a summary or a lead score, it uses the AI that comes with every ClickRuntime plan, with no AI key needed.
Is this a Fillout connector for ChatGPT or Claude?
Not for chatting with Fillout data. A chat connector lets your assistant read and change Fillout while you're in the conversation. ClickRuntime is for the work that should happen without you: you set up an automation from the chat once, and it keeps running on a schedule or on each Fillout event.

Related pages

Keep exploring

Tell your assistant what Fillout should do

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