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Every 10 minutes

Tell people on WhatsApp or Telegram when a Notion item changes status

When an item in your Notion database changes status, the person responsible is messaged on their preferred app.

Runs
Every 10 minutes
Apps
Telegram, WhatsApp Business
AI
Not needed
Access
bot token; whatsapp_business_messaging

Send this to your assistant

Create a ClickRuntime automation: every 10 minutes, check my Notion Projects database for items whose status changed, and message the owner on WhatsApp or Telegram depending on their preference.

Paste it into your assistant. It tells you what it will send or change before it runs live.

First time? Adding ClickRuntime to your assistant takes about two minutes.

Why use it

Why teams use this automation

Teams that track work in Notion often include freelancers, field staff or clients who never open Notion. When a task moves to Ready for review or Blocked, they only find out when someone remembers to tell them.

Messaging the responsible person on the app they actually use, as soon as the status changes, keeps everyone moving without asking outsiders to watch a Notion page.

What you get out of it

  • Status changes reach people

    Owners hear about changes on their phone, not when they next check Notion.

  • Everyone on their own app

    Some prefer WhatsApp, others Telegram. Each person is messaged where they read.

  • No manual chasing

    Nobody has to send 'this is ready for you' messages.

  • Only real changes

    People are messaged when the status actually changes, not on every edit.

How it works

What happens, step by step

  1. Every 10 minutes it checks your Notion database for items edited since the last check.

  2. Each item's status is compared with the one it saw before.

  3. If the status changed, the owner is messaged on WhatsApp or Telegram, whichever they prefer.

  4. The new status is remembered so the same change isn't sent twice.

Before it runs live

  • Connect Telegram
  • Connect WhatsApp Business

What you get

RunsEvery 10 minutes
Tell people on WhatsApp or Telegram when a Notion item changes statustoday, 9:00Succeeded
Telegram · Jo📌 Acme homepage copy is now Ready for review

Build your own

Need it to work differently?

This template is a starting point. Copy the prompt and change it, or describe a different automation from scratch, with your own conditions, more apps or an AI step. Your assistant writes it, tests it and runs it on ClickRuntime.
  • Your own rules

    Conditions, thresholds, filters and exceptions, written the way you'd explain them to a colleague.

  • Any number of apps

    One automation can read from one app and update several others. Over 248 apps are ready, and anything with an API works too.

  • AI where it helps

    Summaries, classification, extraction and drafts use ClickRuntime's built-in AI, with no extra key.

  • On a schedule or on each event

    Runs as often as every 5 minutes, or the moment an app sends an event, and keeps track of what it already handled.

Changes you can ask for

  • Act only on the items that match your own rules, and skip the rest
  • Add an AI step, for example to summarize, sort or draft a reply
  • Add another app, for example also send it to Slack
  • Combine it with other Telegram and WhatsApp Business steps into one automation

Under the hood

The code that runs this automation

This is the Python script that runs each time the automation starts. Your AI assistant writes it for you when you send the prompt, and you allow each step in your assistant. To change how the automation works, describe the change to your assistant and it updates the script for you. For every function it can use, see the script reference.
notion_status_alerts_to_whatsapp_and_telegram.pyexample
from clickruntime import on_trigger, credentials, http, state, report_fetched

DB = "your-database-id"
PEOPLE = {"Sam": ("wa", "447700900111"), "Jo": ("tg", 123456789)}
WA = "https://graph.facebook.com/v20.0/your-phone-number-id/messages"

def wa_template(to, name, params):
    body = {"messaging_product": "whatsapp", "to": to, "type": "template", "template": {"name": name, "language": {"code": "en"},
            "components": [{"type": "body", "parameters": [{"type": "text", "text": str(p)} for p in params]}]}}
    return http.post(WA, headers={"Authorization": f"Bearer {credentials.secret('WHATSAPP_TOKEN')}"}, json=body).json()
TG = "https://api.telegram.org"

def tg(chat_id, text):
    http.post(f"{TG}/bot{credentials.secret('TELEGRAM_BOT_TOKEN')}/sendMessage", json={"chat_id": chat_id, "text": text})

@on_trigger
def run(event):
    h = {"Authorization": f"Bearer {credentials.secret('NOTION_TOKEN')}", "Notion-Version": "2022-06-28"}
    since = state.get("since") or "2026-01-01T00:00:00Z"
    pages = http.post(f"https://api.notion.com/v1/databases/{DB}/query", headers=h, json={"filter": {"timestamp": "last_edited_time",
                      "last_edited_time": {"after": since}}}).json()["results"]
    known = state.get("status") or {}
    changed = [p for p in pages if (p["properties"]["Status"]["status"] or {}).get("name") != known.get(p["id"])]
    report_fetched(len(changed))
    if not changed:
        return {"summary": "No status changes"}
    for p in changed:
        props = p["properties"]
        status, title = props["Status"]["status"]["name"], "".join(t["plain_text"] for t in props["Name"]["title"]) or "Untitled"
        app, to = PEOPLE.get((props["Owner"]["select"] or {}).get("name"), (None, None))
        if app == "wa": wa_template(to, "status_update", [title, status])
        elif app == "tg": tg(to, f"📌 {title} is now {status}")
        known[p["id"]] = status
    state.set("status", known); state.set("since", max(p["last_edited_time"] for p in pages))
    return {"changed": len(changed)}

FAQ

Common questions

How does it know who to message?
From an owner column in Notion, matched to each person's number or Telegram chat ID and preferred app.
Which statuses trigger a message?
All changes by default. You can limit it to statuses like Ready or Blocked.
Does it change anything in Notion?
No. It only reads the database.
What permissions does it need?
bot token; whatsapp_business_messaging. Nothing else in your accounts is used.
Does it need AI?
No. It runs without AI, so it doesn't use your plan's AI allowance.
How many runs does it use?
One run each time it checks. Checks that find nothing new and stop right away aren't counted.
Can I change how it works?
Yes. Describe the change to your AI assistant, for example a different schedule, channel or filter. It updates the automation, tests it and tells you what changed.

Set up “Tell people on WhatsApp or Telegram when a Notion item changes status” from your assistant

Copy the prompt above, or connect your assistant first. Free plan, no credit card.